Every team is associated with a Microsoft 365 Group, but there are groups that are not associated with teams. In this topic, the term team means a Microsoft Team and includes its associated group, and the term group means a Microsoft 365 Group that is not associated with a team.
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NOTE: This topic explains the process to discover both teams and groups. If you want to discover only teams, see Discovering Teams. If you want to discover only groups that are not related to teams, see Discovering Groups. |
In this topic:
- Discovering all teams and groups
- Discovering teams and groups from a file
- Reviewing the Discover task
- Reviewing the Discover task events
- Reviewing the Collect Statistics task
- Reviewing the Collect Statistics task events
- Reviewing the statistics collected
Discovering all teams and groups
This is the simplest approach which uses the Discover tasks to inspect the source tenant and discover all the teams.
To start the Discover task:
- Log in to Quest On Demand and choose an organization if you have multiple organizations.
- From the navigation pane, click Migration to open the My Projects list.
- Create a new project or open an existing project.
- Click Teams from the project tiles, or click Open from the Teams tile to open the Teams dashboard.
- Click Discover > Discover All from the Teams dashboard.
- The New Teams & Groups Discovery Task wizard opens.
- Step 1: Discovery Options
- All Teams - select this option to discover all Microsoft Teams.
- All Groups - select this option to discover all Microsoft 365 Groups without Teams.
- All Teams and Groups - select this option to discover Microsoft 365 Groups and Teams.
- Collect Plan and Task statistics for Teams - Select this option to start a Collect Statistics Task to count the number of Plans and Tasks in Teams. This option is available when the All Teams option is selected.
- Collect Message statistics for Teams - Select this option to start a Collect Statistics Task to count the number of messages in Teams. This option is available when the All Teams, All Teams and Groups or Teams and Groups from file option is selected.
- Collect Plan and Task statistics for Groups - Select this option to start a Collect Statistics Task to count the number of Plans and Tasks in Microsoft 365 Groups. This option is available when the All Groups option is selected.
- Collect Plan and Task statistics for Teams and Groups - Select this option to start a Collect Statistics Task to collect additional information about Teams and Microsoft 365 Groups. This option is available when either the All Teams and Groups or Teams and Groups from file option is selected.
NOTE: When a Collect Statistics Task is started, the temporary Migration Manager for the source tenant will be added to all teams, all groups or the teams and groups specified in a CSV file. The additional information collected by the tasks are used in the migration process for groups and helps improve the performance of the migration tasks.
- Collect Last Activity for Teams - Select this option to start a Collect Last Activity for Teams task to get the most recent activity time from a discovered team.
- Click Next.
- Step 2: Notification
- Send notification email once the task is completed - select this option to send a notification email when a discovery task completes.
- Only in a case of failure - select this option to send the email if the discovery task fails to complete successfully.
- Recipients - enter the email address of the recipients of this email. You can specify multiple recipient email addresses separated by semicolon.
- Click Next.
- Send notification email once the task is completed - select this option to send a notification email when a discovery task completes.
- Step 3: Schedule
- Choose from one of three options to schedule the task. The scheduler will be activated only after you complete the task wizard.
- Run now - task runs immediately.
- Run later - task must be started manually.
- Schedule - task will be started at a future date and time.
- Start - enter the start time for the task.
- Click Next.
- Choose from one of three options to schedule the task. The scheduler will be activated only after you complete the task wizard.
- Step 4: Summary
- Verify the task specifications as described below:
- Name - name of the task. You can specify a custom name. The default name is Discover.
- Source tenant - name of the tenant where the statistics will be collected.
- Target tenant - name of the target tenant in this project.
- Scheduled start - date and time when the task will start. Now indicates that the task will start immediately.
- Click Back to revise or review a previous step or click Finish to complete the task wizard and start the task as scheduled.
- Verify the task specifications as described below:
Discovering teams and groups from a file
This step is required if you plan to discover teams and groups using a CSV file. When you have a large set of teams and groups but you want to migrate a subset of the objects, the CSV file lets you specify the teams and groups that you want to discover and ignore the rest. You can then use this file in the New Teams & Groups Discovery Task as described in this topic to discover the teams from the source tenant.
Step 1: Preparing the CSV file
- Log in to the Microsoft 365 admin center (https://admin.microsoft.com) with the credentials of your source tenant administrator.
- From the navigation pane, click Active groups.
- Select Microsoft 365 tab in the Active Groups page
- Click Export and then click Export all groups. A Groups.csv file will be downloaded to your computer.
- Edit the CSV file and retain the Group ID and Group name columns. Then retain the teams and groups you want to discover and delete the rest.
- Save the CSV file. You may rename the file if needed.
Step 2: Starting the Discover Task
- Log in to Quest On Demand and choose an organization if you have multiple organizations.
- From the navigation pane, click Migration to open the My Projects list.
- Create a new project or open an existing project.
- Click Teams from the project tiles, or click Open from the Teams tile to open the Teams dashboard.
- Click Discover > Discover from file from the Teams dashboard.
- The New Teams & Groups Discovery Task wizard opens.
- Step 1: Discovery Options
- Click Browse and select the CSV that contains the Group IDs and Group names of the teams that you want to discover.
- Collect Plan and Task statistics for Teams - Select this option to start a Collect Statistics Task to count the number of Plans and Tasks in Teams. This option is available when the All Teams option is selected.
- Collect Message statistics for Teams - Select this option to start a Collect Statistics Task to count the number of messages in Teams. This option is available when the All Teams, All Teams and Groups or Teams and Groups from file option is selected.
- Collect Plan and Task statistics for Groups - Select this option to start a Collect Statistics Task to count the number of Plans and Tasks in Microsoft 365 Groups. This option is available when the All Groups option is selected.
- Collect Plan and Task statistics for Teams and Groups - Select this option to start a Collect Statistics Task to collect additional information about Teams and Microsoft 365 Groups. This option is available when either the All Teams and Groups or Teams and Groups from file option is selected.
NOTE: When a Collect Statistics Task is started, the temporary Migration Manager for the source tenant will be added to all teams, all groups or the teams and groups specified in a CSV file. The additional information collected by the tasks are used in the migration process for groups and helps improve the performance of the migration tasks.
- Collect Last Activity for Teams - Select this option to start a Collect Last Activity for Teams task to get the most recent activity time from a discovered team.
- Click Next.
- Step 2: Notification
- Send notification email once the task is completed - select this option to send a notification email when a discovery task completes.
- Only in a case of failure - select this option to send the email if the discovery task fails to complete successfully.
- Recipients - enter the email address of the recipients of this email. You can specify multiple recipient email addresses separated by semicolon.
- Click Next.
- Send notification email once the task is completed - select this option to send a notification email when a discovery task completes.
- Step 3: Schedule
- Choose from one of three options to schedule the task. The scheduler will be activated only after you complete the task wizard.
- Run now - task runs immediately.
- Run later - task must be started manually.
- Schedule - task will be started at a future date and time.
- Start - enter the start time for the task.
- Click Next.
- Choose from one of three options to schedule the task. The scheduler will be activated only after you complete the task wizard.
- Step 4: Summary
- Verify the task specifications as described below:
- Name - name of the task. You can specify a custom name. The default name is Discover.
- Source tenant - name of the tenant where the statistics will be collected.
- Target tenant - name of the target tenant in this project.
- Scheduled start - date and time when the task will start. Now indicates that the task will start immediately.
- Click Back to revise or review a previous step or click Finish to complete the task wizard and start the task as scheduled.
- Verify the task specifications as described below:
Reviewing the Discover Task
- Select the Tasks tab.
- Select the task that you want to review. The default name is Discover.
- In the task details pane that opens, the information presented is as described below:
- Type - Type of the task. The type is discoverteams.
- Created - Date and time when the task was created.
- Modified - Date and time when the task was last updated.
- State - State of the task.
- Last Operation - The action that was most recently performed in this task.
- Schedule - Date and time when the task started. Now indicates that the task started immediately after the task was created.
- Events (number) - Number indicates the count of events that the task encountered. The values indicate the type of the events and the event count for each type.
- If you select the options to collect statistics in the New Teams & Groups Discovery Task wizard, you will see additional tasks: Collect Plan and Task statistics for Teams and Groups and Collect Message statistics for Teams. Click each task to view the corresponding details in the details pane.
Reviewing the Discover Task Events
- Select the Tasks tab.
- Select the task that you want to review.
- In the task details pane that opens, click Events (number). The Events tab opens with a filtered list of events for the selected task.
- Select an event that you want to review. In the event details pane that opens, the information presented is as described below:
- Object - Name of the team or group discovered.
- Task - Name of the task.
- Time - Date and time when the event occurred.
- Category - Type of task. the value is Application.
- Source - Name of the On Demand Migration service
Reviewing the Collect Statistics Task
- Select the Tasks tab.
- Select the Collect Statistics Task that you want to review. The default name is Discover.
- In the task details pane that opens, the information presented is as described below:
- Type - Type of the task. The type is discoverteams.
- Created - Date and time when the task was created.
- Modified - Date and time when the task was last updated.
- State - State of the task.
- Last Operation - The action that was most recently performed in this task.
- Schedule - Date and time when the task started. Now indicates that the task started immediately after the task was created.
- Events (number) - The number of events that the task encountered.
Reviewing the Collect Statistics Task Events
- Select the Tasks tab.
- Select the Collect Statistics Task that you want to review.
- In the task details pane that opens, click Events (number). The Events tab opens with a filtered list of events for the selected task.
- Select an event that you want to review. In the event details pane that opens, the information presented is as described below:
- Object - Name of the team or group.
- Task - Name of the task.
- Time - Date and time when the event occurred.
- Category - Type of task. the value is Application.
- Source - Name of the On Demand Migration service
Reviewing the statistics collected
Statistics are collected if the option to collect statistics is selected in the New Teams & Groups Discovery Task. Statistics are collected for teams and groups.
To review the statistics for teams:
From the Team dashboard, click the Teams tile.
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NOTE: Each team is associated with a Microsoft 365 group. These groups are not listed in the M365 Groups list. |
To review the statistics for groups:
See Reviewing Statistics for Groups.
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NOTE: The M365 Groups list displays groups that are not associated with teams. |