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Archive Manager 5.9.1 - Administration Guide

Administration menu Authentication modes Data loaders Download tools Federated Search Instances Groups Index management Logins Security roles Storage location Message tags Proxy credentials Alert Service Policies Exclusion rules Mail servers Mailbox assignment Mailboxes Lync servers Lync user assignment Lync users Reports Message policies Message policy assignments Retention policies Tenants System maintenance Log Viewer Exchange Utility Administering in a hosted Exchange environment Appendix A: Moving database or attachment store Appendix B: Enabling generating publisher evidence

Message policy assignments

About message policy assignments

The Message Policy Assignment screen lets you manage message policies, and apply policies to user mailboxes and (with Exchange only) to mailbox folders.

The Message Policy Assignment screen contains four tabs:

Message policies can be applied to mail folders at two different levels:

Server level: The default policy for all users on the mail server, unless superseded by a user-level policy. Server-level policies can be set through the Archive Manager Administration Web site through the Mail Servers screen. See Edit a mail server.
User level: Can be defined to override the mail server policy for a particular user or group of users. For example, a user-level policy might be configured to keep messages longer in the mailboxes of senior management and the legal department, or to stop message stubbing for a CEO who doesn't want his or her messages stubbed. User-level policies can be set through the Archive Manager Administration Web site Message Policy Assignment screen, or the Archive Manager Administration Web site Mailboxes screen. For information on setting user-level policies through the Mailboxes screen, see the Mailboxes chapter.

In other words, a user-level policy outranks a server-level policy for the users to whom the user-level policy is applied.

Message policies are applied to folders within a user mailbox differently depending on whether Archive Manager is running in an Exchange or GroupWise environment, as described below.

For an Exchange messaging system:

Other than a Default policy, a policy defined for any folder, at any level, is not automatically applied to its subfolders. But if a policy is applied at any sublevel, it supersedes any policy applied at a higher level.

For a GroupWise messaging system:

To view the users associated with a message policy

Associate users with a message policy

Click Add to <Policy Name> Policy. The selected users are added to the list of users displayed on the left side of the Policy tab of the Message Policy Assignment form.
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