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On Demand Migration Current - User Guide

About On Demand Migration Working with On Demand Migration Account Migration Mailbox Migration OneDrive Migration Microsoft Teams Migration Microsoft 365 Groups Migration SharePoint Migration Public Folders Migration Power BI Migration Troubleshooting Finalizing the Migration Appendix A: Using PowerShell Appendix B: How Queuing Works

Collecting Statistics

A Public Folder Collect Statistics Task conducts an assessment of all public folders in the source tenant and matching public folders in the target tenant.

Each Public Folder Collect Statistics Task generates events. Events are milestones that a task achieves as it runs. For example, when an Public Folder Collect Statistics Task starts, an event is logged and it appears in the events list.

In this topic:

Create a Public Folder Collect Statistics Task

  1. Log in to Quest On Demand and choose an organization if you have multiple organizations.
  2. From the navigation pane, click Migration to open the My Projects list.
  3. Create a new project or open an existing project.
  4. Click the Public Folder tile, or click Open from the Public Folders tile to open the Public Folders migration workspace.
  5. Select the Public Folders tab and then select one or more Public Folders in the list to activate the menu options.

    NOTE: Before you proceed, verify that the source tenant public folders have been rediscovered. For more information see Discovering Public Folders

  6. From the Actions menu, click Collect Statistics. The New Public Folder Collect Statistics Task wizard starts. Each step is described below:
  7. Description
    1. Describes the purpose of this task: to retrieve the Size and Item Count statistics from the source tenant.
    2. Click Next.
  8. Notification
    1. Send notification email once the task is completed - select this option to send a notification email when a discovery task completes.
      • Only in a case of failure - Select this option to send the email if the discovery task fails to complete successfully.
    2. Recipients - enter the email address of the recipients of this email. You can specify multiple recipient email addresses separated by semicolon.
    3. Click Next.
  9. Schedule
    1. Choose from one of three options to schedule the task. The scheduler will be activated only after you complete the task wizard.
      • Run now - task runs immediately.
      • Run later - task must be started manually.
      • Schedule - task will be started at a future date and time entered in the corresponding calendar field.
    2. Click Next.
  10. Summary
    1. Verify the task specifications as described below:
      1. Name - name of the task. You can specify a custom name. The default name is Public Folder Collect Statistics Task.
      2. Source tenant - name of the tenant where the statistics will be collected.
      3. Scheduled start - date and time when the task will start. Now indicates that the task will start immediately.
    2. Click Back to revise or review a previous step or click Finish to complete the task wizard and start the task as scheduled.

Review the Public Folder Collect Statistics Task

  1. Open the Tasks tab.
  2. Select the Collect Public Folder Statistics Task that you want to review.
  3. In the task details pane that opens, the information presented is as described below:
    1. Type - type of the task. The type is Public Folder Collect Statistics.
    2. Created - date and time when the task was created.
    3. Modified - date and time when the task was last updated.
    4. Status - status of the task.
    5. Last Operation - action that was most recently performed in this task.
    6. Schedule - date and time when the task started. Now indicates that the task started immediately after the task was created.
    7. Collected (number) - number of public folders processed and their state.
    8. Events (number) - number of events that the task encountered.

Review the statistics collected

  1. Open the Public Folders tab.
  2. View the Item Count and Size columns.

Review the Collect Public Folder Statistics Task Events

  1. Open the Tasks tab.
  2. Select a task named Public Folder Collect Statistics Task that you want to review.
  3. In the task details pane that opens, click Events (number). The Events tab opens with a filtered list of events for the selected task.
  4. Select an event that you want to review. In the task details pane that opens, the information presented is as described below:
    1. Object - name of the public folder object if applicable.
    2. Task - name of the task.
    3. Time - date and time when the event occurred.
    4. Category - type of task. the value is Public Folder Collect Statistics.

Migrating Public Folders

Make sure that all associated accounts in this project are matched or migrated:

  1. Log in to Quest On Demand and choose an organization if you have set up multiple organizations.
  2. From the navigation pane, click Migration to open the My Projects list.
  3. Create a new project or open an existing project.
  4. Click the Public Folders tile, or click Open from the Public Folders tile to open the Public Folders Migration Workspace.
  5. Go to the Public Folders tab and select the public folders that you want to migrate.

    TIP: Use search and filtering to quickly navigate through the list of public folders.

  6. Click Migrate. The New Public Folder Migration Task wizard starts. Each step is described below:
  7. Start
    1. Task name - You can specify a custom name. The default name is Public Folder Migration Task.
    2. Use the settings from an existing migration template for this task - select this option if you have already saved a previous migration templates. if this is the first time you are migrating mailboxes, keep this option unchecked.
      • Select template - select a template that you previously created, from the dropdown list.
    3. Go to Summary step - select this option to preserve the settings and go directly to the last step of the wizard. If you do not select this option, but you have selected a template, you can step through the wizard and edit the settings in the template.
    4. Click Next.
  8. Options
    • Include subfolders in migration scope - select this option to include all sub-folders during migration of selected public folders.
    • Migrate public folder content - select this option to migrate folder and sub-folder contents. You can clear this option for a test migration to create an empty public folder structure and transfer folder permissions.
    • Migrate public folder permissions - select this option to migrate permissions of selected public folders (and sub-folders if included).
  9. Notification
    1. Send notification email once the task is completed - select this option to send a notification email when a discovery task completes.
      • Only in a case of failure - Select this option to send the email if the discovery task fails to complete successfully.
    2. Recipients - enter the email address of the recipients of this email. You can specify multiple recipient email addresses separated by semicolon.
    3. Click Next.
  10. Schedule
    1. Choose from one of three options to schedule the task. The scheduler will be activated after you complete the task wizard.
      • Run now - task runs immediately.
      • Run later - task must be started manually.
      • Schedule - task will be started at a future date and time entered in the corresponding calendar field.
    2. Priority - select a priority from the dropdown for the objects scheduled for migration with this task . Values are: Highest, High, Medium, Low and Lowest. The default priority is Medium. If the system is busy, the objects are queued (Migration state = Queued). When the system accepts new migration work, objects are taken from the queue based on the assigned priority and age in the queue.
    3. Click Next.
  11. Summary
    1. Save task settings as a migration template - select this option to save the settings in this wizard as a reusable migration template.
      • Migration Template Name - specify a name for the template. If you have changed the settings of a preselected template, specify the same template name to apply the changes to the template when you complete the wizard. All saved templates are displayed in the Templates tab.
    2. Verify the task specifications as described below:
      • Name - name of the task. The default name is Public Folder Migration Task. You can specify a custom name.
      • Source tenant - name of the tenant where the source URLs exist.
      • Target tenant - name of the tenant where the target URLs may or may not exist.
      • Include subfolders in migration scope - indicates whether or not subfolders are included in the migration scope.
      • Migrate public folder content - indicates whether or not the folder contents are migrated.
      • Migrate public folder permissions - indicates whether or not the folder permissions are migrated.
      • Scheduled start - date and time when the task will start. Now indicates that the task will start immediately.
      • Priority - the priority of this task.
    3. Click Back to revise or review a previous step or click Finish to complete the task wizard and start the task as scheduled.

The migration task is created. You can track its progress in the Tasks, view the summary on the Dashboard or monitor alerts and notifications in the Events.

Power BI Migration

Power BI is a business analytics tool developed by Microsoft for creating interactive reports and dashboards. While Power BI is not automatically included in Office 365, Microsoft seamlessly integrates Power BI with Excel and other Office 365 applications through various subscription plans that provide advanced features and capabilities.

On Demand Migration helps you migrate your Power BI assets from a source to a target tenant, with easy-to-use discovery, assessment and migration services.

In this chapter:

What We Migrate

The On Demand Migration Power BI migration service migrates Power BI assets like shared workspaces between Microsoft 365 tenants, based on the source data connection types to which Power BI reports are connected.

On Demand Migration migration support for Power BI components is indicated in the following table. Migrations are limited to 1 GB for supported Power BI components.

Power BI Component Support Notes
Microsoft public preview features ✖  
On Premises Power BI ✖  
Power BI Service Object
Admin Group Workspaces ✖  
Dashboards ✖  
On Premises Gateways ✖ Requires manual creation in destination Tenant
Personal Workspaces ✖  
Pipelines ✖  
Power BI Account Licensing ✖  
Power BI Applications ✖  
Reports ✔ Subject to Source Data Connection Type.
Scorecard ✖  
Semantic Models ✔ Subject to Source Data Connection Type
Shared Workspaces ✔ Subject to Source Data Connection Type
Power BI Service Object Permissions
Gateway Access Permissions ✖ Requires manual creation in destination Tenant
Report Permissions ✔ Requires account matching
Semantic Model Permissions ✔ Requires account matching
Workspace Permissions ✔ Requires account matching
Source Data Connection Types for On Premise Gateways. Connections not listed are considered as unsupported
Connection Type  
Authentication Data Source
File ✔
Windows Microsoft Excel
SQL Server ✔
Basic, Windows Microsoft Azure SQL Server, Microsoft SQL Server
Web ✔
Anonymous, Basic, Windows URL
ODBC ✔
Basic, Windows Connection String for dBase files or Excel file
Oracle ✔
Basic, Windows Oracle database
M365 security and compliance features
Legal Hold ✖  
M365 Compliance Customer Lockbox ✖  
Microsoft Information Protection policies and labels ✖  
Retention Labels ✖  
Power Platform features
Power Apps ✖  
Power Automate (Flow) ✖  
Power Pages ✖  
Power Virtual Agents ✖  

 

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