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On Demand Migration Current - User Guide

About On Demand Migration Before You Start Account Migration Mail Migration Public Folders Migration OneDrive Migration SharePoint Migration Microsoft Teams Migration Microsoft 365 Groups Migration Troubleshooting Finalizing the Migration

Microsoft 365 Groups Migration

On Demand Migration for Teams securely migrates content for Microsoft 365 Groups without Teams functionality across Office 365 tenants. You can also use this dashboard for migration of Microsoft Teams and associated Microsoft 365 Groups migration (see Microsoft Teams Migration). Microsoft Teams migration requires additional licensing.

Basic Microsoft 365 Groups without Teams functionality content migration workflow consists of the following steps:

# Step
1 Create Microsoft Teams migration project (created automatically with New Migration UI) Project Management
2 Grant necessary permissions in case these permissions are not already granted (Prerequisites)
3

Discover Microsoft 365 Groups without Teams functionality on the source tenant (Discovering Groups)

There are no provision on the target on this step.

4

Provision groups on the target tenant. (Provisioning Groups) Target teams will be owned by the target Azure AD administrator account that is used to perform the provisioning.

  • Source Azure AD account will be added to all source Microsoft 365 Groups as a member
  • Target Azure AD account will be added to all target Microsoft 365 Groups as a member and owner.

These accounts can be removed from groups as described in Finalizing the Migration.

5

Migrate Microsoft 365 Groups without Teams functionality

6

Automatically migrate files associated with content

All files associated with content are transferred to the target according to the options, selected in the migration task.

7 Monitor the progress and track issues (Event Management)

What We Migrate

The following content associated with Microsoft 365 Groups without Teams functionality can be migrated:

  • Inbox folder and Calendar from the group mailbox (this content is always migrated, this option cannot be cleared)
  • SharePoint site as a whole (this is optional)
  • Planner (this is optional)
  • Group settings
Limitations
  • Office 365 group migration between tenants with different default language is not supported.
  • Office 365 group cannot be migrated in case the target group already exists. For all such groups the Target group exists warning message is displayed in the grid. As a workaround, you can rename the source group and re-create migration project.

Prerequisites

Verify the following requirements are met before migrating Microsoft Teams. If these actions are not performed, discovery, provision and migration tasks will fail or some data might be lost!

  • Consents are already granted for source and target tenants.
    The following consents should be granted before Teams migration feature can be used
    • Migration - Basic,
    • Migration - Mailbox Migration
    • Migration - SharePoint,
    • Migration - Teams.

TIP: If the admin consents are not granted or expired, Discover Teams action is disabled and the following notification is displayed: Grant admin consent to the following Migration sub modules on the Tenants page for both source and target tenants: Basic, SharePoint, and Teams. Open Tenants page and grant the necessary Required Consents and Permissions so that the product can access the source and target tenants. You will be redirected to the Microsoft web site for granting admin consent. Once admin consent is granted, you can start discovering Teams. On Demand for Migration uses the global administrator account to grant consent because the ‘admin consent flow’ which it uses requires it; read more about the admin consent flow experience.

  • User must be matched or migrated before using the On Demand Migration for Teams service.
  • Images, media files and documents referenced in one-on-one or group chats are stored in your OneDrive for Business folder. They must be migrated using the On Demand Migration for OneDrive service, before you migrate the chats.
  • It is recommended to create or use dedicated (not added as owner or member to any team) source and the target Azure AD administrator accounts.

IMPORTANT: It is not recommended to use existing user accounts as source and target Azure AD administrator accounts, because it is recommended to remove them for safety reasons after the migration will be completed. These accounts can be removed from teams as described in Finalizing the Migration.

  • Azure AD administrator accounts should have Teams license.
  • It is not recommended that you change your Azure AD administrator accounts before completing the migration project.
  • Azure AD administrator accounts should be granted the Global Administrator or Teams Administrator role on the tenants for which these account are used.
  • Azure AD administrator accounts should be granted Application Impersonation role on the tenants for which these account are used.
  • Accounts joined to existing teams should be matched or migrated in the migration project.

Required permissions

Feature Required permissions
Migrate conversations Read all channel messages
  Have full access to the Chat Service Aggregator
  Have full access to the Skype Teams Service
  Create chat and channel messages with anyone's identity and with any time stamp
Migrate private chats Read all chat messages
  Read and write user chat messages
Provision groups and teams Read and write directory data
  Read and write all groups
Migrate files and OneNote items Read and write all OneNote notebooks
  Read and write items in all site collections
  View and modify notes for all users
Migrate groups and teams membership Read all users' full profiles
  Read or write user region
  Add and remove members from all teams
  Add and remove members from all channels

 

Discovering Groups

In this topic:

Prepare a CSV file for discovering Groups

This step is required if you plan to discover Groups using a CSV file. When you have a large set of Groups but you want to discover a subset of those Groups, the CSV file lets specify the Groups that you want to discover and ignore the rest. You can then use this file in the New Groups Discovery Task as described in this topic to discover the Groups from the source tenant.

To prepare the CSV file:

  1. Log in to the Microsoft 365 admin center (https://admin.microsoft.com) with the credentials of your source tenant administrator.
  2. From the navigation pane, click Active groups.
  3. Select the Microsoft 365 tab in the Active Groups page.
  4. Click Export and then click Export groups in this list. A Groups.csv file will be downloaded to your computer.

  5. Edit the CSV and retain the groups you want to discover that are not associated with Teamsand delete the rest. You can filter that data based on the Has Teams column to get a list of groups that are not associated with teams. If you retain a row that references a group associated with a team, the group will be ignored during discovery. Then retain the Group ID and Group name columns.

  6. Save the CSV file. You may rename the file if needed.

Create and run a New Groups Discovery Task

  1. Log in to Quest On Demand and choose an organization if you have multiple organizations.
  2. From the navigation pane, click Migration to open the My Projects list.
  3. Create a new project or select an existing project.
  4. Click Teams from the project tiles. You can also click Open Project to open the project dashboard and then click Open from the Teams tile. The Teams dashboard opens.
  5. Click Discover M365 Groups from the Groups tile in the Teams dashboard

    - or -

    Select the M365 Groups tab and select List View if not already selected. Then click Discover from the Actions ribbon.

  6. The New Groups Discovery Task wizard opens.
  7. Step 1: Discovery Options

    1. All Groups - select this option to discover all Groups from the source tenant.
    2. Groups from file - select this option to discover Groups referenced in a CSV file. Choose this option when you want to discover a subset of the Microsoft Groups in the source tenant.

      Then click Browse and select the CSV that contains the Group IDs and Group names of the Groups that you want to discover.

    3. Collect Plan and Task statistics for Groups - Select this option to start a Collect Statistics Task to count the number of Plans and Tasks in Groups.

      NOTE: When a Collect Statistics Task is started, the Azure AD administrator for the source tenant will be added to all groups, or the groups specified in a CSV file. The additional information collected by the tasks are used in the migration process for teams and groups, and helps improve the performance of the migration task.

    4. Click Next.
  8. Step 2: Schedule
    1. Choose from one of three options to schedule the task. The scheduler will be activated only after you complete the task wizard.
      • Run now - the task will run immediately.
      • Run later - the task must be started manually.
      • Schedule - specify a future date and time to run the task.
    2. Click Next.
  9. Step 3: Summary
    1. Verify the task specifications as described below:
      1. Name - name of the task. You can specify a custom name.
      2. Source tenant - name of the tenant where the statistics will be collected.
      3. Target tenant - name of the target tenant in this project.
      4. Scheduled start - date and time when the task will start. Now indicates that the task will start immediately.
    2. Click Back to revise or review a previous step or click Finish to complete the task wizard and start the task as scheduled.

Review the New Groups Discovery Task

  1. Select the Tasks tab.
  2. Select the task that you want to review. The default name is Discover.
  3. In the task details pane that opens, the information presented is as described below:
    1. Type - Type of the task. The type is discovergroups.
    2. Created - Date and time when the task was created.
    3. Modified - Date and time when the task was last updated.
    4. Status - State of the task.
    5. Last Operation - The action that was most recently performed in this task.
    6. Schedule - Date and time when the task started. Now indicates that the task started immediately after the task was created.
    7. Events (number) - Number indicates the count of events that the task encountered. The values indicate the type of the events and the event count for each type.

  4. If you selected the option to collect statistics in the New Groups Discovery Task wizard, you will see and additional task for Collect Plan and Task statistics for Groups. Click the task to view the corresponding details in the details pane.
 

Review the New Groups Discovery Task Events

  1. Select the Tasks tab.
  2. Select the task that you want to review.
  3. In the task details pane that opens, click Events (number). The Events tab opens with a filtered list of events for the selected task.
  4. Select an event that you want to review. In the event details pane that opens, the information presented is as described below:
    1. Object - Name of the group.
    2. Task - Name of the task.
    3. Time - Date and time when the event occurred.
    4. Category - Type of task. the value is Application.
    5. Source - Name of the On Demand Migration service.

Review the Collect Statistics Task

  1. Select the Tasks tab.
  2. Select the task that you want to review. The default name is M365 Group Collect Statistics Task.
  3. In the task details pane that opens, the information presented is as described below:
    1. Type - Type of the task. The type is discovergroups.
    2. Created - Date and time when the task was created.
    3. Modified - Date and time when the task was last updated.
    4. Status - State of the task.
    5. Last Operation - The action that was most recently performed in this task.
    6. Schedule - Date and time when the task started. Now indicates that the task started immediately after the task was created.
    7. Events (number) - The number of events that the task encountered.

Review the events for the Collect Statistics Task

  1. Select the Tasks tab.
  2. Select the Collect Statistics Task that you want to review.
  3. In the task details pane that opens, click Events (number). The Events tab opens with a filtered list of events for the selected task.
  4. Select an event that you want to review. In the event details pane that opens, the information presented is as described below:
    1. Object - Name of the group.
    2. Task - Name of the task.
    3. Time - Date and time when the event occurred.
    4. Category - Type of task. the value is Application.
    5. Source - Name of the On Demand Migration service

Review the statistics collected

Statistics are collected if the option to collect statistics is selected in the New Groups Discovery Task.

  1. From the Teams dashboard, click the Teams tile.
  2. Select the M365 Groups tab and select List View if not already selected.

The columns are as described below:

Group Name - Name of the group in the source tenant.

Status - Status of the task in the migration process. If the group in the source tenant exists in the target tenant, the value Exists in target is displayed.

Workflow - The stage of group in the migration process. Value should be Discovered.

Channels - Number of channels in the group.

Members - Number of members in the group.

Plans - Number of plans in the group.

Tasks - Number of tasks in the group.

Created - Date and time when the group task was created.

Source MailNickname: The mail nickname of the group in the source tenant.

 

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