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On Demand Migration Current - User Guide

About On Demand Migration Before You Start Account Migration Mail Migration Public Folders Migration OneDrive Migration SharePoint Migration Microsoft Teams Migration Microsoft 365 Groups Migration Troubleshooting Finalizing the Migration

Discovering Teams

In this topic:

Prepare a CSV file for discovering Teams

This step is required if you plan to discover teams using a CSV file. When you have a large set of teams but you want to migrate a subset of those teams, the CSV file lets you specify the teams that you want to discover and ignore the rest. You can then use this file in the New Teams Discovery Task as described in this topic to discover the teams from the source tenant.

To prepare the CSV file:

  1. Log in to the Microsoft 365 admin center (https://admin.microsoft.com) with the credentials of your source tenant administrator.
  2. From the navigation pane, click Active groups.
  3. Select Microsoft 365 tab in the Active Groups page
  4. Set the list filter to Groups with Teams.
  5. Click Export and then click Export groups in this list. A Groups.csv file will be downloaded to your computer.

  6. Edit the CSV file and retain the Group ID and Group name columns. Then retain the teams you want to discover and delete the rest. If you retain a row that references a group without a team, the group will be ignored during discovery.

  7. Save the CSV file. You may rename the file if needed.

Create and run a New Teams Discovery Task

  1. Log in to Quest On Demand and choose an organization if you have multiple organizations.
  2. From the navigation pane, click Migration to open the My Projects list.
  3. Create a new project or select an existing project.
  4. Click Teams from the project tiles. You can also click Open Project to open the project dashboard and then click Open from the Teams tile. The Teams dashboard opens.
  5. Click Discover Teams from the Teams tile in the Teams dashboard

    - or -

    Select the Teams tab and select List View if not already selected. Then click Discover from the Actions ribbon.

  6. The New Teams Discovery Task wizard opens.
  7. Step 1: Discovery Options

    1. All Teams - select this option to discover all Teams from the source tenant.
    2. Teams from file - select this option to discover Teams referenced in a CSV file when you want to discover a subset of the Microsoft Teams in the source tenant.

      Then click Browse and select the CSV that contains the Group IDs and Group names of the teams that you want to discover.

    3. Collect Plan and Task statistics for Teams - Select this option to start a Collect Statistics Task to count the number of Plans and Tasks in Teams.
    4. Collect Message statistics for Teams - Select this option to start a Collect Statistics Task to count the number of messages in Teams.

      NOTE: When a Collect Statistics Task is started, the Azure AD administrator for the source tenant will be added to all teams, or the teams specified in a CSV file. The additional information collected by the tasks are used in the migration process for teams and helps improve the performance of the migration task.

    5. Click Next.
  8. Step 2: Schedule
    1. Choose from one of three options to schedule the task. The scheduler will be activated only after you complete the task wizard.
      • Run now - the task will run immediately.
      • Run later - the task must be started manually.
      • Schedule - specify a future date and time to run the task.
    2. Click Next.
  9. Step 3: Summary
    1. Verify the task specifications as described below:
      1. Name - name of the task. You can specify a custom name.
      2. Source tenant - name of the tenant where the statistics will be collected.
      3. Target tenant - name of the target tenant in this project.
      4. Scheduled start - date and time when the task will start. Now indicates that the task will start immediately.
    2. Click Back to revise or review a previous step or click Finish to complete the task wizard and start the task as scheduled.

Review the New Teams Discovery Task

  1. Select the Tasks tab.
  2. Select the task that you want to review. The default name is Discover Teams.
  3. In the task details pane that opens, the information presented is as described below:
    1. Type - Type of the task. The type is discoverteams.
    2. Created - Date and time when the task was created.
    3. Modified - Date and time when the task was last updated.
    4. Status - State of the task.
    5. Last Operation - The action that was most recently performed in this task.
    6. Schedule - Date and time when the task started. Now indicates that the task started immediately after the task was created.
    7. Events (number) - Number indicates the count of events that the task encountered. The values indicate the type of the events and the event count for each type.

  4. If you selected the options to collect statistics in the New Teams Discovery Task wizard, you will see additional tasks: Collect Plan and Task statistics for Teams and Collect Message statistics for Teams. Click each task to view the corresponding details in the details pane.
 

Review the New Teams Discovery Task events

  1. Select the Tasks tab.
  2. Select the task that you want to review.
  3. In the task details pane that opens, click Events (number). The Events tab opens with a filtered list of events for the selected task.
  4. Select an event that you want to review. In the event details pane that opens, the information presented is as described below:
    1. Object - Name of the team or group discovered.
    2. Task - Name of the task.
    3. Time - Date and time when the event occurred.
    4. Category - Type of task. the value is Application.
    5. Source - Name of the On Demand Migration service

Review the Collect Statistics Task

  1. Select the Tasks tab.
  2. Select the Collect Statistics Task that you want to review. The default name is Discover.
  3. In the task details pane that opens, the information presented is as described below:
    1. Type - Type of the task. The type is discoverteams.
    2. Created - Date and time when the task was created.
    3. Modified - Date and time when the task was last updated.
    4. Status - State of the task.
    5. Last Operation - The action that was most recently performed in this task.
    6. Schedule - Date and time when the task started. Now indicates that the task started immediately after the task was created.
    7. Events (number) - The number of events that the task encountered.

Review the events for the Collect Statistics Task

  1. Select the Tasks tab.
  2. Select the task that you want to review. The default name is Teams Collect Statistics Task.
  3. In the task details pane that opens, click Events (number). The Events tab opens with a filtered list of events for the selected task.
  4. Select an event that you want to review. In the event details pane that opens, the information presented is as described below:
    1. Object - Name of the team.
    2. Task - Name of the task.
    3. Time - Date and time when the event occurred.
    4. Category - Type of task. the value is Application.
    5. Source - Name of the On Demand Migration service

Review the statistics collected

Statistics are collected if the option to collect statistics is selected in the New Teams Discovery Task. Statistics are collected for teams and groups.

To review the statistics for Teams:

  1. From the Team dashboard, click the Teams tile.
  2. Select the Teams tab and select List View if not already selected.

The columns are as described below:

Team Name - Name of the team in the source tenant.

Status - Status of the task in its various stages of migration. If the team in the source tenant exists in the target tenant, the value Exists in target is displayed.

Workflow - The stage of team in the migration process. Value should be Discovered.

Channels - Number of channels in the team.

Members - Number of members in the team.

Size (MB) - Total size of files in a team.

Messages - Total number of messages across all channels of the team

Plans - Number of Planner plans in the team.

Tasks - Number of Planner tasks across all plans in the team.

Last Activity - The most recent activity time for the team in the source tenant.

Created - Date and time when the team task was created.

Target Team Name - Name of the corresponding team in the target tenant if it exists.

Source MailNickname: The mail nickname of the team in the source tenant.

 

Discovering Teams and Groups

Every team is associated with a Microsoft 365 Group, but there are groups that are not associated with teams. In this topic, the term team means a Microsoft Team and includes its associated group, and the term group means a Microsoft 365 Group that is not associated with a team.

NOTE: This topic explains the process to discover both teams and groups. If you want to discover only teams, see Discovering Teams. If you want to discover only groups that are not related to teams, see Discovering Groups.

In this topic:

Prepare a CSV file for discovering Teams & Groups

This step is required if you plan to discover teams and groups using a CSV file. When you have a large set of teams and groups but you want to migrate a subset of the objects, the CSV file lets you specify the teams and groups that you want to discover and ignore the rest. You can then use this file in the New Teams & Groups Discovery Task as described in this topic to discover the teams from the source tenant.

To prepare the CSV file:

  1. Log in to the Microsoft 365 admin center (https://admin.microsoft.com) with the credentials of your source tenant administrator.
  2. From the navigation pane, click Active groups.
  3. Select Microsoft 365 tab in the Active Groups page
  4. Click Export and then click Export all groups. A Groups.csv file will be downloaded to your computer.

  5. Edit the CSV file and retain the Group ID and Group name columns. Then retain the teams and groups you want to discover and delete the rest.

  6. Save the CSV file. You may rename the file if needed.

Create and run a New Teams & Groups Discovery Task

  1. Log in to Quest On Demand and choose an organization if you have multiple organizations.
  2. From the navigation pane, click Migration to open the My Projects list.
  3. Create a new project or select an existing project.
  4. Click Teams from the project tiles. You can also click Open Project to open the project dashboard and then click Open from the Teams tile. The Teams dashboard opens.
  5. Click Discover from the Teams dashboard or click the Create a discovery task link in the information panel.

  6. The New Teams & Groups Discovery Task wizard opens.
  7. Step 1: Discovery Options

    1. All Teams - select this option to discover all Microsoft Teams.
    2. All Groups - select this option to discover all Microsoft 365 Groups without Teams.
    3. All Teams and Groups - select this option to discover Microsoft 365 Groups and Teams.
    4. Teams and Groups from file - select this option to discover Microsoft 365 Groups and Teams referenced in a CSV file when you want to discover a subset of all the Microsoft Teams and Groups in the source tenant.

      Then click Browse and select the CSV that contains the Group IDs and Group names of the teams that you want to discover.

    5. Collect Plan and Task statistics for Teams - Select this option to start a Collect Statistics Task to count the number of Plans and Tasks in Teams. This option is available when the All Teams option is selected.
    6. Collect Message statistics for Teams - Select this option to start a Collect Statistics Task to count the number of messages in Teams. This option is available when the All Teams, All Teams and Groups or Teams and Groups from file option is selected.
    7. Collect Plan and Task statistics for Groups - Select this option to start a Collect Statistics Task to count the number of Plans and Tasks in Microsoft 365 Groups. This option is available when the All Groups option is selected.
    8. Collect Plan and Task statistics for Teams and Groups - Select this option to start a Collect Statistics Task to collect additional information about Teams and Microsoft 365 Groups. This option is available when either the All Teams and Groups or Teams and Groups from file option is selected.

      NOTE: When a Collect Statistics Task is started, the Azure AD administrator for the source tenant will be added to all teams, all groups or the teams and groups specified in a CSV file. The additional information collected by the tasks are used in the migration process for groups and helps improve the performance of the migration tasks.

    9. Click Next.
  8. Step 2: Schedule
    1. Choose from one of three options to schedule the task. The scheduler will be activated only after you complete the task wizard.
      • Run now - the task will run immediately.
      • Run later - the task must be started manually.
      • Schedule - specify a future date and time to run the task.
    2. Click Next.
  9. Step 3: Summary
    1. Verify the task specifications as described below:
      1. Name - name of the task. You can specify a custom name.
      2. Source tenant - name of the tenant where the statistics will be collected.
      3. Target tenant - name of the target tenant in this project.
      4. Scheduled start - date and time when the task will start. Now indicates that the task will start immediately.
    2. Click Back to revise or review a previous step or click Finish to complete the task wizard and start the task as scheduled.

Review the New Teams & Groups Discovery Task

  1. Select the Tasks tab.
  2. Select the task that you want to review. The default name is Discover.
  3. In the task details pane that opens, the information presented is as described below:
    1. Type - Type of the task. The type is discoverteams.
    2. Created - Date and time when the task was created.
    3. Modified - Date and time when the task was last updated.
    4. Status - State of the task.
    5. Last Operation - The action that was most recently performed in this task.
    6. Schedule - Date and time when the task started. Now indicates that the task started immediately after the task was created.
    7. Events (number) - Number indicates the count of events that the task encountered. The values indicate the type of the events and the event count for each type.

  4. If you select the options to collect statistics in the New Teams & Groups Discovery Task wizard, you will see additional tasks: Collect Plan and Task statistics for Teams and Groups and Collect Message statistics for Teams. Click each task to view the corresponding details in the details pane.
 

Review the New Teams & Groups Discovery Task Events

  1. Select the Tasks tab.
  2. Select the task that you want to review.
  3. In the task details pane that opens, click Events (number). The Events tab opens with a filtered list of events for the selected task.
  4. Select an event that you want to review. In the event details pane that opens, the information presented is as described below:
    1. Object - Name of the team or group discovered.
    2. Task - Name of the task.
    3. Time - Date and time when the event occurred.
    4. Category - Type of task. the value is Application.
    5. Source - Name of the On Demand Migration service

Review the Collect Statistics Task

  1. Select the Tasks tab.
  2. Select the Collect Statistics Task that you want to review. The default name is Discover.
  3. In the task details pane that opens, the information presented is as described below:
    1. Type - Type of the task. The type is discoverteams.
    2. Created - Date and time when the task was created.
    3. Modified - Date and time when the task was last updated.
    4. Status - State of the task.
    5. Last Operation - The action that was most recently performed in this task.
    6. Schedule - Date and time when the task started. Now indicates that the task started immediately after the task was created.
    7. Events (number) - The number of events that the task encountered.

Review the events for the Collect Statistics Task

  1. Select the Tasks tab.
  2. Select the Collect Statistics Task that you want to review.
  3. In the task details pane that opens, click Events (number). The Events tab opens with a filtered list of events for the selected task.
  4. Select an event that you want to review. In the event details pane that opens, the information presented is as described below:
    1. Object - Name of the team or group.
    2. Task - Name of the task.
    3. Time - Date and time when the event occurred.
    4. Category - Type of task. the value is Application.
    5. Source - Name of the On Demand Migration service

Review the statistics collected

Statistics are collected if the option to collect statistics is selected in the New Teams & Groups Discovery Task. Statistics are collected for teams and groups.

To review the statistics for teams:

From the Team dashboard, click the Teams tile.

NOTE: Each team is associated with a Microsoft 365 group. These groups are not listed in the M365 Groups list.

The columns are as described below:

Team Name - Name of the team in the source tenant.

Status - Status of the task in the migration process. For example, after a discovery task, if the team in the source tenant exists in the target tenant, the value Exists in target is displayed.

Workflow - The stage of the team in the migration process. Value should be: Discovered.

Channels - Number of channels in the team

Members - Number of members in the team

Size (MB) - Total size of files in a team

Messages - Total number of messages across all channels of the team

Plans - Number of Planner plans in the team

Tasks - Number of Planner tasks across all plans in the team

Last Activity - The most recent activity time for the team in the source tenant

Created - Date and time when the team record was created in On Demand Migration

Target Team Name - Name of the corresponding team in the target tenant if it exists.

Source MailNickname: The mail nickname of the team in the source tenant

To review the statistics for groups:

From the Teams dashboard, click the M365 Groups tile.

NOTE: The M365 Groups list displays groups that are not associated with teams.

The columns are as described below:

Group Name - Name of the group in the source tenant.

Status - Status of the task in the migration process. If the group in the source tenant exists in the target tenant, the value Exists in target is displayed.

Workflow - The stage of the group in the migration process. Values are: Discovered, Provisioned and Migrated

Members - Number of members in the group

Plans - Number of Planner plans in the group

Tasks - Number of Planner tasks across all plans in the group

Created - Date and time when the team record was created in On Demand Migration

Source MailNickname: The mail nickname of the team in the source tenant

 

Using Collections for Teams

You can use collections to streamline the provision and migration process. There are two approaches:

  • You can select discovered teams and create a new collection for them
  • You can create a new empty collection and then populate it with discovered teams using comma-separated CSV file.

To create a new collection based on selected teams:

  1. Click Teams on necessary migration project
  2. Select teams you want to combine into the collection. You can use search for filtering out the teams by certain criteria or simply hand-pick the individual teams from the grid.
  3. Click +New Collection in the top right corner of the list view and enter the informative collection name. Click Save to add this collection to the project.

To create a new empty collection and then populate it with teams:

  1. On the dashboard click Add To Collection.
  2. Enter the informative collection name. Click Save to add this collection to the project.
  3. Populate it using comma-separated values (CSV) file as specified in Populating Collections.

Populating Collections

You can populate any existing collection using a comma-separated values (CSV) file with team attributes.

NOTES:
  • CSV file can contain one or more columns. There are no special requirements for header names.
  • One of column must contain case sensitive mail nickname data that will be used for matching.
  • File names with non-ASCII characters are not supported.

To populate collection from CSV file

  1. Prepare a comma-separated values (CSV) file with data of discovered teams you want to add to the collection. File can contain teams that have not been discovered, but these teams won't be added to the collection. One of the columns should contain the mail nicknames. For example:

MailNickname, ...

SampleName,...

  1. Select a collection you want to populate on Dashboard and click it to open the Collection Dashboard.
  2. Click Fill from File to populate the collection with discovered objects you specified in the file created on Step 1.
  3. Click Browse to open the comma-separated CSV file created on Step 1.
  4. Browse for file and click Open. Selected file name appears next to the Browse button.
  1. Click Populate to populate the collection.

The collection is populated. You can see added objects on the Collection Dashboard.

NOTE: The objects that do not exist in the source or target tenants and the source teams that are not enumerated during the Discovery are ignored without producing an event.

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