On Demand Migration for Email Current - User Guide

Introduction Preparing Migrations Test and Pilot Migrations Configuring and Running Migrations Post Migration Glossary

Managing Google Throttling

Managing Google Throttling

Google traffic throttling imposes a daily limit on the amount of data you can extract from your G Suite source within 24 hours. When this limit is reached during a migration, G Suite throttles all connections to the affected mailboxes up to 24 hours, during this period users cannot access the mailboxes via web or mobile devices.

You can control how much data On Demand Migration for Email will extract during this period to avoid the risk of Google mailbox throttling.

 

Note: ODME currently does not coordinate data extraction from a mailbox across multiple migration plans or migrations within the same plan. For example, if two migration plans are migrating the same mailbox, ODME does not take into consideration the data downloaded from all the plans when determining when to pause a migration. Likewise, if a plan was migrated and finished, and then migrated again, the quota consumed from the first migration is taken into consideration when determining when to pause a migration. Additionally, if you stop and restart a plan, the quota consumed is not factored. Google, however, DOES record this information and could result in throttling taking effect.

To manage Google Throttling:

  1. Click the Options tab.

If you migrating from a G Suite source, the Manage Data Extraction portion of the tab is displayed.

  1. Specify the amount of data, in megabytes, that ODME will extract from Google before pausing for 24 hours.

Updating Outlook Client Profiles

Updating Outlook Client Profiles

During a migration, ODME moves mailboxes from the source Microsoft Exchange server to the target Microsoft Exchange server. Before users can start using their installation of Outlook with their new target mailboxes, their Microsoft Outlook Client Profiles must also be updated.

Quest Client Profile Updating Utility (CPUU) allows these profiles to be updated automatically and transparently. The utility is used to switch end-user Microsoft Outlook Client Profiles from the source to the target Exchange server once the user's mailbox is migrated. The utility can also be used to roll back Client Profiles to their original setting. The Client Profile Updating Utility can be downloaded from https://support.quest.com/on-demand-migration-for-email/current/download-new-releases.

The Client Profile Updating Utility looks for a special hidden message in a user's mailbox to determine if it should do a switch or rollback. These special hidden messages can be created by ODME during a migration.

Some of the CPUU features are not supported or partially supported by ODME. For details about limitations and compatibility issues during profile update, see below. For the full list of CPUU features, refer to https://support.quest.com/technical-documents/client-profile-updating-utility/.

Note: Migration from Exchange/Office 365: ODME needs that the target Autodiscover service is functioning correctly in order to put the hidden "switch message" for CPUU. The requirement is actual regardless of whether the Use Autodiscover option is enabled or not on the plan’s Connections page.

Migrating from one Office 365 tenant to another with domain name transfer scenario

CPUU supports Office 365 tenant to tenant migration including scenario with domain name transfer starting from the version 5.7.1. For more details, see the Tenant to tenant migration scenario with domain name transfer section in Client Profile Updating Utility Administrator Guide.

Note: None of the CPUU features are supported in this scenario.

Supported CPUU Features
  • Switch Outlook profiles from the source to the target Exchange server (Existing Offline folders (OST files) are not preserved)
  • Update Send/Receive Settings
  • Rules
    In order CPUU to process recipients in mailbox rules, you need to assign X500 address to all the target recipients which can potentially participate in rules conditions/actions and set a LegacyExchangeDN of a corresponding source recipient as its value. You can populate X500 address manually or use the other Quest solutions: Migration Manager for Active Directory for "Exchange to Office 365" scenarios and On Demand Migration for "Office 365 to Office 365" scenarios.
Partially Supported CPUU Features
CPUU Feature Limitations of using CPUU with ODME
Microsoft Outlook Bar Shortcuts

CPUU does not process shortcuts for folder in other user mailboxes and Public Folders due to the following reasons:

  • Public Folder migration is not supported.
  • There is no matching information for source and target users.
Move to Folder Shortcuts
Outlook Wunder bar
Microsoft Outlook Address Book CPUU does not process Contact folders in Public Folders because the migration of Public Folders is not supported.
Profile Properties and Logon Network settings CPUU does not process address books in other user mailboxes because there is no matching information for source and target users.
User-Defined Folder Names CPUU does not update names of Public Folders because the migration of Public Folders is not supported.
Folder Views CPUU does not process Folder Views which have filtering by the From and Sent To attributes because there is no matching information for source and target users.
Search Folders CPUU does not process Search Folders which have filtering by the From and Sent To attributes because there is no matching information for source and target users.
Not Supported CPUU Features
CPUU Feature Limitations of using CPUU with ODME
Other User's Folder Shortcuts These features are not supported because there is no matching information for source and target users.
Delegates
Additional Mailboxes
Distribution Lists
Contact Nicknames
Group Schedules

This feature is not supported due to the following reasons:

  • There is no matching information for source and target users.
  • Associated content is not migrated.
  • There is no matching information for messages.
Preserve Offline folders (OST files) This feature is not supported. Offline folders are recreated after the mailbox switch.

How to deal with non-supported and partially supported CPUU features:

  • Option 1: Disable non-supported and partially supported CPUU features to increase the speed of profile processing
    You can disable CPUU features on the Features step of the Quest Client Profile Updating Utility Configuration wizard. To do this, select the features you need (multiselect is allowed), click Change and then select the Skip option in the Select Processing Option dialog. If this option is chosen, the user should manually configure Microsoft Outlook features after profile processing.
  • Option 2: Keep CPUU features and make some adjustments after profile processing
    If something does not work in the profile after processing, you should repair it manually. For example, you can change incorrect links in Microsoft Outlook rules. For that, open the File tab in Microsoft Outlook, select Info and then press Manage Rules & Alerts. Links can be changed in the Rule description section of the Rules and Alerts dialog.
  • Option 3: Configure matching between source and target users before processing Microsoft Outlook profiles
    This will allow you to fully support CPUU features that require matching information for source and target users. To configure user matching, add the legacyExchangeDN attribute value of the target user to the proxyAddress attribute of the source user as x500 address.

To configure ODME to work together with CPUU

  1. Click the Options tab.
  2. Click the Outlook Profile tab.
  3. Select the option you want.

Options include:

  • Do Not Modify Outlook Profiles
  • Enable Outlook Profile Update
  • Enable Outlook Profile Rollback

 

Note: Switching Exchange Server 2007 profiles

To enable the CPUU integration feature on the source Exchange Server 2007, you should turn on and configure the WebDAV API access for your Exchange Server 2007.

Configuration Requirements for WebDAV

  • WebDAV must be available on the same Exchange server as the EWS service (link to the EWS service is specified on the ODME Connections page) and reside in the default Exchange virtual directory in Internet Information Services (IIS).
    For example, if the specified source Server URL is https://<Exchange server name>/EWS/Exchange.asmx, WebDAV must be available at the following link: https://<Exchange server name>/Exchange.

  • Basic Authentication, Forms Based Authentication or both authentication methods must be enabled for the Exchange virtual directory in Internet Information Services (IIS) Manager.
  • It is recommended to enable the Require SSL option on the SSL Settings page for the Exchange virtual directory in Internet Information Services (IIS) Manager.

To update Microsoft Outlook profiles with CPUU

  1. Download and install Client Profile Updating Utility.
  2. Run the Quest Client Profile Updating Utility Configuration wizard. While running the wizard, change the following options:
    • On the Credentials step, select the Use the following user account option and specify two user accounts to log on to the source and target mailboxes. It is recommended to use the same accounts that were specified as Source Connection and Target Connection administrative accounts in the Migration Plan.
    • On the Network step, deselect the Check availability of Exchange servers with ping command option.
  3. Go to the Client Profile Updating Utility installation folder and copy its content to any folder on a machine where Outlook profiles need to be processed.
  4. Run the CPUU_Update.bat file and wait until the utility finishes updating the Outlook profiles. To roll back the changes made by CPUU, run CPUU_Rollback.bat.

If you need to process Outlook profiles on multiple machines, you should run Client Profile Updating Utility from Logon Script.

For detailed instructions, including recommended usage and deployment options, see Client Profile Updating Utility Administration Guide: https://support.quest.com/technical-documents/client-profile-updating-utility/.

Limiting Concurrent Migrations

Limiting Concurrent Migrations

In order to protect source and target mail systems from heavy loads from On Demand Migration for Email, you can use this option to limit the maximum number of mailboxes migrated simultaneously.

To limit concurrent migrations:

  1. Click the Options tab.
  2. Click the Advanced tab.
  3. Specify the number of concurrent migrations for the migration plan or select the Unlimited option.

Setting User Notifications

Setting User Notifications

You can configure email notification settings to send notifications after the migration session is completed successfully to source or target user, or both. These settings are disabled by default.

To configure email notification settings:

  1. Click the Options tab.
  2. Click the Notification tab.
  3. You can configure email notifications for source and target users separately. Select the Send notification to source mailbox option and /or Send notification to target mailbox option.
    The following fields can be configured:
    • From display name
    • From e-mail address
    • Subject
    • Message body
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