On Demand Migration for Email Current - User Guide

Introduction Preparing Migrations Test and Pilot Migrations Configuring and Running Migrations Post Migration Glossary

Selecting Migration Options

Selecting Migration Options

In the Options tab, you can configure the following:

  • The mailbox items you want to exclude from the migration
  • For GroupWise 2014/2014 R2/18, the visibility settings for migrated mail items in the GroupWise Address Book. This allows you to migrate mail items that you do not want available to all GroupWise users. You can make mailboxes visible to everyone or to no one at all, only to the members of a domain, or only to the members of a post office.
  • For migrations from Exchange server and Office 365, the option to migrate delegate access permissions and folder permissions.
  • For G Suite, Office 365, and GroupWise, the mail forwarding settings between the source and target email service on a per-user basis
  • For G Suite only, the maximum amount of data, in megabytes, that ODME should extract before pausing for a 24-hour period to avoid Google throttling the connection and preventing user access to the mailbox.
  • For migrations from a source Exchange server to a target Exchange server, the option of downloading and installing Quest’s Client Profile Update Utility and using it to update users’ Client Profiles on the target server.
  • The option to limit the maximum number of concurrent migrations for a plan.
  • Email notifications about successfully completed migrations.

Selecting Items to Migrate

Selecting Items to Migrate

In the Options tab, you can specify which mailbox items (email, contacts, calendar appointments, recoverable items and tasks) you want to exclude from the migration. Also, you can exclude email that was not sent or received before, after, or within a specified date range. You can also opt to exclude email in the Junk, Deleted and Sent folders as well as folders you specify.

Primary mailbox and personal archive content must be migrated separately. If you wish to migrate content from both, your migration plan should be run two times, as follows:

  1. Perform migration of primary content (default scenario)
    In this case, the Migrate from personal archives option is disabled on the source and on the target.
  2. Migrate personal archives according to your migration scenario:

    Note: Personal archives can be migrated only from Exchange Server 2010, 2013, 2016, 2019, and Office 365. Migration of personal archives is not supported for other source Email services.

    Migration Scenario Source option:
    Migrate from personal archives
    Target option:
    Migrate to personal archives
    archive to primary enabled disabled
    archive to archive enabled enabled
    primary to archive disabled enabled

Note: The primary mailboxes and personal archives can be migrated in any order, but two migration passes are required to migrate content from both.

Migration of Recoverable Items (optional):

  • To enable this feature, select the Recoverable Items check box on the Options tab
  • Migration of recoverable Items is supported in any combination of source / target mailbox type: from primary / archive mailbox to primary / archive mailbox.

  • ODME migrates data from the Recoverable Items folder and its subfolders.
  • ODME cannot filter or limit the scope of recoverable items
  • Recoverable items of all types supported by ODME can be migrated. List of message classes and item types cannot be changed.

On Demand Migration for Email migrates all email and most supported mailbox items to Exchange 2010/2013/2016/2019 and Office 365 target environments, as shown in the table below. However, ODME does not support migrating certain items, including but not limited to the following:

  • Tasks / Notes from G Suite
  • Search folders and task invites from GroupWise
  • Contacts, calendars, and tasks from Sun ONE/iPlanet

For a complete list of items that are not migrated, see Known Issues and Limitations.

Source Email Calendar Contacts Tasks / Notes Rules Groups / Personal Distribution Lists Recoverable Items
G Suite      
Exchange 2007/2010/2013/2016/2019
Except Exchange 2007

Except Exchange 2007
Office 365
Sun ONE/iPlanet            
Zimbra    
GroupWise    
IMAP            
POP/Hotmail*              

* POP Migrations only move items from the Inbox

To select items to migrate:

  1. Click the Options tab.
  2. In the Select Items to Migrate section, de-select any type of mailbox item you want to exclude from the migration, including Email, Contacts, Calendar, or Tasks/Notes.

For G Suite, you can also opt to exclude contacts that are contained in the “Other Contacts” folder.

  1. For users migrating email from G Suite only, specify how you want ODME to migrate labeled messages:

There are two options:

  • ODME creates a folder on the target for each label and copies messages into the corresponding folders.

By default, messages with multiple labels are copied into multiple target folders. However, you can configure ODME to migrate messages labeled Inbox, Sent, or Draft only to the corresponding target folders and ignore any other labels these messages may have. You can also configure ODME to ignore the Important label, in which case messages labeled Important are migrated either to the Archive folder if no other labels have been applied, or to target folders corresponding to any other labels the messages may have.

  • ODME coverts labels to categories on the target and assigns migrated messages to each corresponding category.

Labels corresponding to system folders (Inbox, Sent, Deleted, Junk, etc.) are migrated to their matching folders on the target and categories are not assigned.

  1. If you want to exclude email that was not sent or received before, after, or within specific dates, select the option(s) and use the Calendar tool to select the dates you want.

Filtering Mailbox Folders

Filtering Mailbox Folders

ODME supports for filtering mailbox folders to narrow down the migration scope when you migrate emails.

Caution: Migrating Deleted Items and Junk Email could significantly increase migration time. Also, non-mail items are not migrated from the Deleted Items folder.

To filter folders for email migration:

  1. Click the Options tab.
  2. In the Folders section, select an option from the following:
    • Migrate All: Migrates all folders in the mailbox.
    • Exclude: Excludes the folders you select or specify (and subfolders if any) from migration.
    • Migrate Only: Only migrates the folders that you select or specify (and subfolders if any).

TIP: When you specify folders in the textbox, type one fully qualified path per line, for example, Accounting/Notice. Press Enter to add more paths.

The folders Inbox, Drafts and Conversation History in the Exclude list, and the option Migrate Only are only available when you migrate from Exchange or Office 365, to Exchange or Office 365.

If your folders are localized to another language, you can still select the corresponding checkboxes in English to filter them. However, when you specify folders in the textbox, type the localized folder names for the path.

 

Note: For GroupWise, if you want to exclude the “View by...” folders, you need to add them to the Exclude Specific Folders field. These folders include:

  • View by Tasklist options
  • View by Panels options
  • View by Discussion Threads options
  • View by Details options
  • View by Calendar options

Setting GroupWise 2014/2014 R2 Visibility

Setting GroupWise Visibility

For users migrating email from GroupWise 2014, 2014 R2 or 18, you can modify the visibility settings for migrated mailboxes in the GroupWise Address Book. This allows you to migrate mailboxes that you do not want available to all GroupWise users. You can make mailboxes visible to everyone or to no one at all, only to the members of a domain, or only to the members of a post office. This eliminates the possibility of duplicate entries appearing in the GroupWise directory for migrated users after subsequent migrations.

To set GroupWise visibility:

  1. Select the GroupWise Visibility option and in the drop-down list select the visibility setting you want. Options include:
    • None: User is not visible anywhere, and the user account will not get synced to AD by ODME.
    • System: User is visible to everyone.
    • Domain: User is visible only to other users in the same domain.
    • Post Office: User is visible only to other users in the same Post Office.
  2. Enter the administrator user name and password for the GroupWise server.

These credentials are required to modify the visibility of the GroupWise objects.

  1. In the GroupWise Rest Port field, enter the value of the REST port for the GroupWise server.
  2. Optionally, select the SSL option if you want ODME to communicate to the GroupWise server using SSL.
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