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On Demand Global Settings Current - User Guide

Working with On Demand Overview of On Demand Signing up for On Demand Managing organizations and regions Adding users to an organization Managing your Azure tenants and on-premises domains On Demand Home page Configuring settings Documentation roadmap Technical Support

Users and roles

When you add a user to an organization, you also assign one or more roles. The role assignment determines what permission level a user has and what tasks the user can perform. Assigning roles and setting user permissions is referred to as access control.

On Demand is configured with a number of default roles. The default role permission settings cannot be changed, but you can create custom roles with specific permission settings to align with your company policies. You can assign multiple roles to each user to combine permission sets.

Default roles and their permission settings are described in the following sections.

Access Control provides two options: Roles and Users

Default roles

On Demand is configured with default roles that cannot be edited or deleted. You can duplicate default roles to create custom roles. The default roles are listed.

On Demand administrators have full access to global settings and all modules. The user who signed up for On Demand and created the organization is automatically assigned the On Demand Administrator role.

Module administrators only have access to the specific module where they have been added as an administrator. Module administrators do not have access to global settings or tenants.

Default role permissions

To view the current list of permissions available for each default role, select Settings, expand Access Control, and select Roles. Click any row the list of default roles to expand the table and view the individual role permissions.

For Migration, you can select nested permissions.

On Demand Administrator

On Demand Organization

(also has all module permissions)

Audit Administrator

Group Management Administrator


License Management Administrator

Migration Administrator

Recovery Administrator

Adding a user and assigning a role

The flow chart that follows shows the process for adding users and assigning a role. The first step is to view the default role permissions settings. If required, you can create custom roles with specific permission settings to align with your company policies.

Once you have added a user, you must invite the user to sign in to the organization.

Viewing role permissions

Creating a custom role

Adding a user to your organization and assigning a role

Inviting new users

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