Microsoft 365 Groups Migration
On Demand Migration for Teams securely migrates content for Microsoft 365 Groups without Teams functionality across Microsoft 365 tenants. You can also use this dashboard for migration of Microsoft Teams and associated Microsoft 365 Groups migration (see Microsoft Teams Migration). Microsoft Teams migration requires additional licensing.
The basic Microsoft 365 Groups (without associated Teams) migration process consists of the following steps:
| 1 |
Create a new migration project or open an existing project. |
| 2 |
Grant necessary permissions in case these permissions are not already granted. |
| 3 |
Discover Microsoft 365 Groups (without associated Teams) in the source tenant. These groups are not provisioned in the target tenant at this stage. |
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Provision groups in the target tenant.
- The temporary Migration Service account in the source tenant will be added to all source Microsoft 365 Groups as a member
- The temporary Migration Service account in the target tenant will be added to all migrated target Microsoft 365 Groups as a member and owner.
These accounts can be removed from groups after the migration is completed. |
| 5 |
Migrate Microsoft 365 Groups without Teams functionality |
| 6 |
Automatically migrate files associated with content. All files associated with content are transferred to the target according to the options, selected in the migration task. |
| 7 |
Monitor the progress by tracking tasks and events. |
What We Migrate
The following content associated with Microsoft 365 Groups without Teams functionality can be migrated:
Objects and content types
| Group settings |
✔ |
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| Inbox folder and Calendar from the group mailbox |
✔ |
this content is always migrated |
| OneDrive Shared Library |
✔ |
OneDrive Shared Library must be created and associated with a group in the same SharePoint site. |
| Planner |
✔ |
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| SharePoint site |
✔ |
the entire site is migrated |
Prerequisites
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NOTE: These prerequisites are generic to all M365 Groups. See Teams - Prerequisites for prerequisites about M365 Groups that linked to Teams. |
Verify the following requirements are met before migrating Microsoft M365 Groups. If these actions are not performed, discovery, provision and migration tasks will fail or some data might be lost!
The following consents must be granted before M365 Groups migration can be started
- Migration - Basic
- Migration - Mailbox Migration
- Migration - SharePoint - Minimal for the source tenant, and Migration - SharePoint - Full for the source and target tenants. Migration - SharePoint is a legacy permission set and should be replaced with either the Minimal or Full permission sets.
- Migration - Teams - Minimal for the source tenant, and Migration - Teams - Full for the source and target tenants. Migration - Teams is a legacy permission set and should be replaced with either the Minimal or Full permission sets.
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TIP: If the consents are not granted or expired, Discover Groups action is disabled and the following notification is displayed: Grant admin consent to the following Migration sub modules on the Tenants page for both source and target tenants: Basic, SharePoint, and Teams. Open the Tenants page and grant the necessary Required Consents and Permissions so that the product can access the source and target tenants. You will be redirected to the Microsoft web site for granting admin consent. Once admin consent is granted, you can start discovering Teams. |
- Accounts must be matched or migrated before migrating groups.
- Images, media files and documents referenced in one-on-one or group chats are stored in your OneDrive for Business folder. They must be migrated using the On Demand Migration for OneDrive service, before you migrate the chats.
Required permissions
See the On Demand Migration - Permissions Reference Guide for details.
Temporary Migration Service accounts
- It is recommended to create or use source and target temporary Migration Service accounts.
- The temporary Migration Service accounts should be granted the Global Administrator or Teams Administrator role on the tenants for which these account are used. The temporary Migration Service accounts in the source and target tenant should have Teams license from the Microsoft 365 admin center.
- Do not change your temporary Migration Service accounts before completing the migration project.
- You must remove the source and target temporary Migration Service accounts for safety reasons after the migration is completed. These accounts can be removed from teams as described in Finalizing the Migration.
The target temporary Migration Service account is used in (but not limited to) the following scenarios:
- It creates and owns the provisioned target M365 Groups.
- It is added to all target teams and Microsoft 365 Groups as a member and an owner.
- It is used to perform the M365 Groups migration.
Groups List View
The M365 Groups List View is comprised of the following components:
Notification panel - presents relevant information and shortcuts to migration activities.
Filter panel - consists of predefined filters for the M365 Groups List view and tabs to switch between the M365 Groups List view and the Assessment view. See Filtering for more information about working with filters. The predefined filters are:
- M365 Groups - returns a list of groups based on the migration state of the group.
- SharePoint - returns a list of groups based on the nature of the SharePoint site linked to the group. Valid values are Customized and Standard.
List View Actions Menu - contains links to groups migration activities and the search box. Each action is explained in greater detail in subsequent topics. See Searching for more information about working with the search box.
List View - displays information about groups in the source and target tenants. Use the Edit Columns to show or hide columns in the list. The columns are as described below:
- Group Name - name of the group in the source tenant.
- Migration State - status of the task in the migration process. Values are as listed below:
- Discovered - group discovered in the source tenant.
- Exists in target - group in the source tenant exists in the target tenant.
- Provisioning - started provisioning group in the target tenant.
- Provisioned - group provisioned successfully in the target tenant.
- Provisioned with issues - Team provisioned in the target tenant but there were issues during provisioning.
- Provision failed - started provisioning group in the target tenant.
- Queued - group is waiting for migration service resources to be available. For more information, see How Queuing Works.
- Migrating - group migration in progress.
- Partially migrated - group migration completed but some components were not migrated.
- Partially migrated with issues - group migration completed some components were not migrated and due to issues during migration.
- Migrated - group migrated successfully to the target tenant.
- Migrated with issues - group migration completed but there were issues during migration.
- Migration failed - group could not be migrated.
- SharePoint - nature of the SharePoint site linked to the group. Values are as described below:
- <no-value> - SharePoint content has not be discovered yet.
- Standard - there is at most 1 SharePoint site and 4 Lists in the SharePoint site collection
- Customized - there are more than 1 site and 4 Lists in the SharePoint site collection
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NOTE: The SharePoint status is available only after the New Teams Provisioning Task is run. |
- Members - total number of members in the source tenant group.
- Plans - total number of plans in the source tenant group.
- Migrated Plans - number of plans migrated to the target tenant group.
- Tasks - total number of tasks in the source tenant group.
- Migrated Tasks - number of tasks migrated to the target tenant group.
- Created - date and time the group record was created.
- Target Group Name - name of the group in the target tenant.
- Source MailNickname - email alias of the associated Microsoft 365 Group in the source tenant.
- Target MailNickname - email alias of the associated Microsoft 365 Group in the target tenant. Available when the group is provisioned in the target tenant.
- Collections - indicates the most recent collection where the corresponding Team is added and the number of additional collections that also contain this object.
- Source Group ID - unique identifier of the group in the source tenant.
- Target Group ID - unique identifier of the group in the target tenant. Available when the group is provisioned in the target tenant.
- Source SMTP Address - SMTP address of the Office 365 group of the source group.
- Target SMTP Address - SMTP address of the Office 365 group of the source group. Available when the group is provisioned in the target tenant.
- Source Group Owner UPNs - User Principal Names of the source group owners. Up to 5 names are listed.
- Target Group Owner UPNs - User Principal Names of the target group owners. Up to 5 names are listed. Available when the group is provisioned in the target tenant.
Group Details
When you select a group from the List View, the Team Detail pane opens. The information in the pane is described below:
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- View AI Summary - This link is available if you opted for the AI feature in the organization you created (see Organizations and Regions), and the task is a migration task that supports the AI migration assistant and you selected the Generate AI summary option in the Reporting step of the migration wizard. Click this link after the task has completed, to view the AI-generated migration summary.
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NOTE: The View AI Summary link may take a while to appear depending on the volume of tasks and objects being migrated. If this is the first time you have selected this option, the Quest Policies prompt appears. Read the Quest AI Terms of use and click Accept to proceed. This s a one-time acceptance prompt and your acceptance covers all migration tasks that support the AI migration assistant. |
- Description - name of the group in the source tenant.
- Visibility - indicates whether the source tenant group is Public or Private.
- Owner count - number of owners of the source group.
- Member count - number of members in the source tenant group.
- Source Location - geo-location of the source group in a geo-location enabled source tenant.
- Target Location - geo-location of the target group in a geo-location enabled target tenant.
- Events - count of the events that occurred during one or more tasks.
- Tasks - list of migration tasks invoked for the selected group.
