When a calendar item with a link to a Microsoft Team meeting is migrated, the link to the original Team meeting in the source tenant is retained. Use the Meeting Link Migration Task to update Microsoft Team meeting links in the target tenant.

How it works: The meeting link migration task creates a new Team meeting with the original meeting details in the target tenant. It sets the target user as the organizer. This new meeting invite must be accepted by all participants. The original meeting migrated to the target is canceled. The cancellation email is automatically sent out to the organizer and recipients.

Considerations

• The attendee list is not updated to match the target domain.
• A new meeting is created if the migrating user is the organizer of that particular Team meeting.
• A meeting is not recreated if the source meeting was created in Microsoft Teams through a Teams channel.
• On Demand Migration recreates present and future meetings, both one-time and recurring meetings. Meetings that happened in the past are migrated with Calendar migration.
• Recurring meetings with modified instances are reset to original settings after migration.
• The subsequent runs of the Meeting Link Migration Task will skip the meetings which were previously processed.
• Properties like a flag and categories are not supported with this migration.

IMPORTANT: Mailbox migration with the Migrate Calendar option selected, must be completed before starting this task.

To migrate meeting links:

1. Log in to Quest On Demand and choose an organization if you have set up multiple organizations.
2. From the navigation pane, click Migration to open the My Projects list.
3. Create a new project or open an existing project.
4. Click the Mail tile, or click Open from the Mail tile to open the Accounts and User Data dashboard.
5. Click the Mailboxes tab. From the Mailboxes List, select the accounts in the list that you want to migrate. You can use search, filtering or collections to quickly navigate through the list of mailboxes. You can also select the check box in the table header to select all the mailbox-enabled accounts.
6. From the Mailboxes List toolbar, click More Actions and then select Meeting Link Migration. The New Meeting Link Migration Task wizard opens.
7. Step 1: Custom Email Message

   Customize the message in the text box. The message will be sent in the cancellation email to the mailboxes of target attendees. If mail forwarding from the target to the source is not configured for them, the attendees in the source tenant will not receive the cancellation email. As a result, they will observe both the original meeting, which was canceled, and the new one created by the On Demand service.

8. Step 2: Notification
   1. Send notification email once the task is completed - select this option to send a notification email when a discovery task completes.
      • Only in a case of failure - Select this option to send the email if the discovery task fails to complete successfully.
   2. Recipients - enter the email address of the recipients of this email. You can specify multiple recipient email addresses separated by semicolon.
   3. Click Next.
9. Step 3: Schedule
   1. Choose from one of three options to schedule the task. The scheduler will be activated after you complete the task wizard.
      • Run now - task runs immediately.
      • Run later - task must be started manually.
      • Schedule - task will be started at a future date and time entered in the corresponding calendar field.
   2. Click Next.
10. Step 4: Summary
    1. Review the task summary. You can specify a custom task name. Default name is Meeting Link Migration Task.
    2. Click Finish to save or start the task depending on the schedule option selected.

How to track the migration

You can track a task's progress from the Tasks tab and filter for tasks where Type = Meeting Link Migration. You can view the summary on the Dashboard or monitor alerts and notifications in Events.