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On Demand Migration Current - User Guide

About On Demand Migration Working with On Demand Migration Account Migration Mailbox Migration OneDrive Migration Microsoft Teams Migration Microsoft 365 Groups Migration SharePoint Migration Public Folders Migration Troubleshooting Finalizing the Migration Appendix A: Using PowerShell

What We Migrate

Migration limitations indicated below may not be an exhaustive list of limitations as some may appear in unique customer migration scenarios, or arise due to platform or legacy support restrictions. In some cases, a solution to a limitation may already be on the product roadmap.

Quest On Demand migrates the following OneDrive components:

Objects and content types

>
Object Support Notes
Document

Document size can be up to 100 GB.

Authorship properties:
  • Created Date
  • Created by
  • Last Modified Date
  • Last Modified By
✔  
Document properties ✔  
Document permissions ✔  
Versions and Version History ✔  
Folder
Properties ✔  
Folder permissions ✔  
Permissions
Direct Sharing Permissions ✔ Permissions for:
  • Internal Users
  • Groups
  • Guest (External) Users
Custom level permissions ✔  
Link Sharing Permissions ✔ Permissions for:
  • Internal Users
  • Groups
  • Guest (External) Users
M365 security and compliance features
Legal Hold ✖  
Retention Labels ✖  
Microsoft Information Protection policies and labels ✖  
M365 Compliance Customer Lockbox ✖  
Power Platform features
Power Apps ✖  
Power Pages ✖  
Power Automate (Flow) ✖  
Power Virtual Agents ✖  
Others
Microsoft public preview features ✖ In general, Microsoft public preview features are not supported in production migrations. These features may also take additional time to fully develop and test for release to production.
Personal SharePoint Lists ✖  
SharePoint subsites, lists and libraries added to a user's OneDrive ✖  
Whiteboard ✔ The folder that contains the Whiteboard files is migrated. If you plan to migrated Teams, you must pre-migrate the Whiteboard files created by the Whiteboard creator.

Limitations

Only the latest version of frequently updated files such as outlook PST files, database files and log files will be migrated.

Considerations

Before starting the OneDrive migration consider the following:

  • When active or expired Sharing Links are migrated, existing permissions are converted to direct permissions in the target tenant.
  • Migrating Sharing Link permissions for external users requires the external user be an Azure Active Directory guest.
  • Migrating Authors and Editors will only map to the Primary SMTP Address. Multiple SMTP addresses are not currently supported.
  • Migrating a OneDrive user Recycle Bin is not supported.
  • Document with URLs longer than 400 characters cannot be migrated to a target tenant.
  • Very large OneDrives with hundreds of thousands of files or files that are 500 GB or larger, should be divided into two or more OneDrives to improve migration throughput.

Prerequisites

  • You must match or migrate user accounts in the migration project to ensure that membership, content ownership, and permissions are processed correctly.
  • The target tenant should has the fully configured OneDrive feature with a valid license plan. Licenses can be automatically assigned to the target users during the migration.
  • Tenant administrator consents are granted for source and target tenants .The following consents should be granted for OneDrive migration feature:
    • Migration - Basic
    • Migration - SharePoint

    If tenant administrator consents are not granted or have expired, account discovery will be deactivated and you will be unable to continue.

  • Tenant administrator credentials must also be provided for both tenants in the Configure Connections dialog.

 

Dashboard

The On Demand Migration Dashboard tab in the Accounts and User Data migration workspace provides summary information about migration tasks and events. The OneDrive users tile indicates the number of OneDrive users and the status of their migration.

OneDrive List View

The List View displays the summary of the OneDrive information from the source and target tenants. Initially, the List View displays the list of accounts and other columns are blank. As you run the discovery, collect statistics and migration tasks, the list view will display more information about the accounts and the state of the OneDrive migrations.

To open the List View, open the Accounts and User Data migration workspace. Then select the OneDrive tab and then select List View if not already selected.

The List View has several predefined filters to help you search for accounts based on OneDrive account information:

  • Last Run Status - returns a list of OneDrive accounts based on the status of the latest task. See the Last Run Status column description below for filter values.
  • Migration State - returns a list of OneDrive accounts based on the migration state of the OneDrive. See the Migration State column description below for filter values.
  • Account Matching - returns the list of OneDrive accounts that are either Matched or Unmatched.
  • Collect Statistics Status - returns a list of OneDrive accounts based on the state of the Collect Statistics task for the OneDrive account. See the Collect Statistics column description below for filter values.

The columns in the List View are as described below. Use the Edit Columns List View Actions Menu to show or hide columns in the list:

  1. Name - name of the account in the source tenant.
  2. Migration State - indicates various stages in the migration process.
    • <blank> - no task has been run yet. Use Unknown in the filter.
    • Discovery Failed - failed to retrieve source site or statistics data, or other errors occurred.
    • Discovered - retrieved statistics from source.
    • Not Migratable - source has no license or OneDrive not provisioned.
    • Provisioning - started provisioning OnDrive in the target tenant.
    • Provisioning Failed - OneDrive provisioning failed due to license or credential errors.
    • Provision Pending - no provisioning errors, but OneDrive not provisioned after 1 hour. Customers must rerun the migration task within 24 hours or manually provision the target
    • Provisioned - OneDrive provisioned and verified in target tenant.
    • Queued - OneDrive is waiting for migration service resources to be available. For more information, see How Queuing Works.
    • Migrating - source and target tenants analyzed and migration started.
    • Migration Failed - critical error occurred nothing has been migrated. See task event details for more information.
    • Migrated with Issues - some content is migrated but errors or warnings were encountered during migration. Use a reporting task to look for missing files or other errors.
    • Partially Migrated - migration is successful, but source item count is larger than target item count after migration. See task event details for more information.
    • Migrated - OneDrive migrated successfully to the target tenant.
  3. Collect Statistics - the state of the Collect Statistics task for the OneDrive account. An empty value indicates that the account has not yet been assessed. Accounts that were an assessment was attempted will display a status as described below. You can filter the table by selecting one of the following values in the Collect Statistics Status filter. Click Clear All to reset the filter if necessary.
    • Completed - OneDrive is provisioned and the statistics were collected successfully.
    • Not Licensed/Provisioned - OneDrive is neither licensed nor provisioned and the statistics could not be collected.
    • Unavailable - the named account is not available and the statistics could not be collected.
    • Not Started - collection of statistics has yet to be attempted for the named account.
  4. Provisioning - when OneDrive is provisioned for the user on the target, the value is set to Completed.
  5. Items Migrated (%) - percentage of files that have been migrated to the target
  6. Source Items - number of items in the OneDrive for the source account. If there is no value the account has not yet been assessed.
  7. Source Size- total size of all the files in OneDrive for the source account. If there is no value the account has not yet been assessed.
  8. Source Last Modified - indicates the date and time of the last modification of the source OneDrive. Every time the statistics or migration task is run this value will be updated according to the source date.
  9. Target items - Number of items in the OneDrive for the target account. If there is no value, you did not select the option in the New OneDrive Collect Statistics Task wizard to collect item count statistics from the target account, the account is not available, OneDrive has not been provisioned or the account has not yet been assessed.
  10. Last Successful Run - date and time of the last successful migration. This column is hidden by default.
  11. Last Run Status - indicates the status of the latest task. Valid values are New, In Progress, Completed, Failed, or Stopped..
  12. Source UPN - User Principal Name (UPN) of the source account.
  13. Source Root Url - relative path of the source OneDrive root URL.
  14. Target UPN - User Principal Name (UPN) of the target account.

 

Collecting Statistics

The Collect OneDrive Statistics Task conducts an assessment of OneDrive related to all accounts in the source tenant and matching accounts in the target tenant: The assessment report provides the following information among others:

  • The number of items in the OneDrive for each account and the total number of items across all selected accounts where the assessment was possible.
  • The total size of all the items in the OneDrive for each account and the total size of all items across all selected accounts where the assessment was possible.

Each Collect OneDrive Statistics Task generates events. Events are milestones that a task achieves as it runs. For example, when a Collect OneDrive Statistics Task starts, an event is logged and it appears in the events list. When the number of accounts that are selected for assessment is large, the Collect OneDrive Statistics Task divides the total number of accounts into manageable sets. Each set is called a batch. When a batch of accounts is assessed, another event occurs.

NOTE: Before you proceed, verify that the source tenant accounts have been discovered. For more information see Discovering Accounts

In this topic:

Starting a Collect OneDrive Statistics Task

  1. Log in to Quest On Demand and choose an organization if you have multiple organizations.
  2. From the navigation pane, click Migration to open the My Projects list.
  3. Create a new project or open an existing project.
  4. Click the OneDrive tile, or click Open from the OneDrive tile to open the Accounts and User Data dashboard.
  5. Select the OneDrive tab and then select List View if not already selected. Then select any account in the list to activate the menu options.
  6. Click Collect Statisticsfrom the Actions ribbon. The New Collect OneDrive Statistics Task wizard opens.
  7. Step 1:Description

    NOTE: Statistics are collected from the source tenant by default.

    1. Include collection of item count from target OneDrive accounts - select this option to include item count statistics from the target account and generate the Comparison Report.

    2. Click Next
  8. Step 2:Schedule
    1. Choose from one of three options to schedule the task. The scheduler will be activated only after you complete the task wizard.
      • Run now - task runs immediately.
      • Run later - task must be started manually.
      • Schedule - task will be started at a future date and time entered in the corresponding calendar field.
    2. Click Next.
  9. Step 3: Summary
    1. Verify the task specifications as described below:
      1. Name - name of the task. You can specify a custom name. The default name is Collect OneDrive Statistics Task.
      2. Source tenant - name of the tenant where the statistics will be collected.
      3. Target tenant - name of the target tenant in this project.
      4. Collect target statistics - indicates whether you have opted to include item count statistics from the target account.
      5. Scheduled start - date and time when the task will start. Now indicates that the task will start immediately.
    2. Click Back to revise or review a previous step or click Finish to complete the task wizard and start the task as scheduled.

Reviewing the Collect OneDrive Statistics Task

  1. Open the Tasks tab.
  2. Select the Collect OneDrive Statistics Task that you want to review.
  3. In the task details pane that opens, the information presented is as described below:
    1. Type - Type of the task. The type is OneDrive Assessment.
    2. Created - Date and time when the task was created.
    3. Modified - Date and time when the task was last updated.
    4. State - State of the task.
    5. Last Operation - The action that was most recently performed in this task.
    6. Schedule - Date and time when the task started. Now indicates that the task started immediately after the task was created.
    7. Accounts (number) - number indicates the count of accounts in the source tenant that are inspected. The values indicate the assessment category of the accounts. The categories are:
      1. Completed - Number of accounts where OneDrive is provisioned and the total size and item count was successfully assessed.
      2. Stopped - Number of accounts where OneDrive could not be assessed because it is neither licensed nor provisioned.
    8. Events (number) - The number of events that the task encountered.

Reviewing the statistics collected

  1. Open the Tasks tab.
  2. Select the Collect OneDrive Statistics Task that you want to review.
  3. From the task details pane, click Download Premigration Report. If comparison reports were generated, click Download comparison report.
  4. Download and save the ZIP file to a suitable folder, and extract the report.

Reviewing the events for the Collect OneDrive Statistics Task

  1. Open the Tasks tab.
  2. Select a task named Collect OneDrive Statistics Task that you want to review.
  3. In the task details pane that opens, click Events (number). The Events tab opens with a filtered list of events for the selected task.
  4. Select an event that you want to review. In the task details pane that opens, the information presented is as described below:
    1. Object - name of the account if applicable.
    2. Task - name of the task.
    3. Time - date and time when the event occurred.
    4. Category - type of task. the value is OneDrive Assessment.
    5. Summary - a descriptive statement about the event. Notice that the most recent event provides a summary of the assessment across all accounts that could be assessed. The assessment details contain the Total items count and Total file size from the source, and the Total target items count from the target tenant if data is available.

 

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