On Demand License Management Current - User Guide

Viewing Microsoft 365 Apps for Enterprise activity data

When you click M365 Apps Enterprise on the menu bar, you can see which users have activity data for Microsoft 365 Apps for Enterprise for the past 90 days. Microsoft 365 Apps for Enterprise include applications such as Outlook, Word, PowerPoint, Excel, and Microsoft Teams.

The chart on the right shows the cost of only the Microsoft 365 Apps for Enterprise “add-on” licenses, specifically the Microsoft 365 apps that were separately purchased from Microsoft as an Add-on. Any Microsoft 365 Apps that are included in a base user license, such as Office 365 E3, are not included in this cost summary.

The table shows the users that have Microsoft 365 Apps for Enterprise and the license in which Microsoft 365 Apps is included, whether as part of a license bundle or as a separate stand-alone license. In the table, you can see the estimated cost of inactive licenses and active licenses. The table provides information about whether applications were used on a desktop or using a mobile device or the web.

By default, a filter is set to show inactive users (Status | equals | inactive).

You can click + at the end of the first row and select All of (and) or Any of (or) to add an additional filter rule. To remove an individual filter rule, click X beside the rule.

You can click column headings to sort the various columns in ascending or descending order.

You can use the EDIT COLUMNS option to update the table by selecting the columns that you want to include such as Account age (days) or Country.

If you click a license name in the table, the usage details pane is displayed that shows the usage for the individual apps contained in the license. The apps can include apps such as Outlook, Word, Excel, OneNote, PowerPoint, and Teams. Usage states for each app can be active, inactive, never used, or unknown.

You can see whether the user accessed an app through a installed desktop, or only through a mobile device or web client, and make decisions about appropriate licensing.

For example, if a user with an E1 or E3 license only used the Microsoft 365 apps through mobile or web access and desktop usage shows “Never used” for all the apps, you might want to change the user’s license to a less costly E1 or E3.

Viewing Microsoft Visio desktop activations

When you click Visio on the menu bar, you can see which assigned Visio licenses have been activated from a desktop. Activations from a web client or mobile device, such as iOS, are not included since there is minimal data provided for these platforms.

The table shows the users that have Microsoft Visio and the license in which Visio is included. If an assigned license has not been activated, the table will show Never activated in the Last activated column. The column can show Unknown if this is a new tenant or the license was recently assigned. The Unknown state would typically change to a specific date or the Never activated status after a few days.

You can click column headings to sort the various columns in ascending or descending order.

You can use the EDIT COLUMNS option to update the table by selecting the columns that you want to include such as Account age (days) or Country.

Viewing Microsoft Project desktop activations

When you click Project on the menu bar, you can see which assigned Project licenses have been activated from a desktop. Activations from a web client or mobile device, such as iOS, are not included since there is minimal data provided for these platforms.

The chart on the right shows the cost of only the Microsoft Project “add-on” licenses, specifically the Project licenses that were separately purchased from Microsoft as an Add-on. Any Microsoft Project licenses that are included in a base user license, such as Office 365 E3, are not included in this cost summary.

The table shows the users that have Microsoft Project and the license in which Project is included, whether as part of a license bundle or as a separate stand-alone license. If an assigned license has not been activated, the table will show Never activated in the Last activated column. The column can show Unknown if this is a new tenant or the license was recently assigned. The Unknown state would typically change to a specific date or the Never activated status after a few days.

You can click column headings to sort the various columns in ascending or descending order.

You can use the EDIT COLUMNS option to update the table by selecting the columns that you want to include such as Account age (days) or Country..

Viewing groups, changing license assignment, and removing licenses

When you click Groups under License Management in the left navigation panel, the All Groups page is displayed by default and shows information about your groups including the group type, licenses available through the group, total number of users in the group and user activity.

You can select the Update License Assignments tab to assign licenses to groups or to enable or disable the license services available to a group.

You can select the Remove Licenses tab to remove licenses from a group or from several groups.