Migrator for Notes to Exchange 4.16.1 - Administration Guide

Licensing Office 365 accounts for the Admin Account Pooling utility

Before March 2015, Office 365 accounts used for the Migrator for Notes to Exchange Admin Account Pooling utility were typically unlicensed. However, some customers began receiving connectivity errors when connecting to Office 365 with those accounts. These customers reported that licensing the Admin Pool users resolved the connectivity errors, so with this feature Migrator for Notes to Exchange can automatically license these accounts (if required), and subsequently unlicense them when the migration is complete.

Microsoft Office 365 licenses are transferable, so they can be reassigned after they are dissociated from the Admin Account Pooling accounts. Note that this dissociation also deletes any Office 365 mailbox that may have been created for the account, but admin accounts created for this purpose typically do not need or use Office 365 mailboxes.

This licensing/unlicensing feature is explained in the section titled Managing the Admin Account Pool.

Necessary preparations for the Admin Account Pooling utility

A few simple preparations are necessary before you can use the Admin Account Pooling utility.

Before you use the Admin Account Pool for the first time

A few simple preparations are necessary before you can use the Admin Account Pooling utility.

Before you use the Admin Account Pool for the first time

These steps are mandatory before you can use the Admin Account Pooling utility the first time.

Verify that all system requirements for an MNE administrator migration server, and for the Account Pooling Utility in particular, are satisfied. System requirements are documented in the Release Notes that accompany each release. Note that the requirements for migration to Office 365 specify additional requirements for the Migrator for Notes to Exchange Account Pooling feature.

Admin pool accounts are granted administration rights by assigning a set of administration roles to the accounts. Roles are assigned by creating an admin role group and adding the pool accounts to the admin role group. The name of the admin role group can be customized with the following parameter:

For example (value shown is the default group name):

If the role group specified does not already exist, the Admin Account Pool utility creates it. The role group is assigned the following roles:

Accounts created for the pool are assigned a name prefix. By default, the name prefix is the current Exchange admin user name as defined in the system. You can customize the name prefix of the pool accounts using the following parameter:

For example:

If the pool account name prefix is not specified or is empty, the Admin Account Pool utility uses the default value (name of the Exchange admin user).

Accounts created for the pool are also assigned a numeric suffix. The suffix is incremented as each account is added to the pool. The starting value for the numeric suffix can be customized with the following parameter:

For example (value shown is the default sequence number):

The MNE Account Pool utility helps you manage account pool membership but it does not tell the other MNE applications to make use of its pool of accounts. To use the account pool, you must configure Migrator for Notes to Exchange on either of two screens:

These screens contain the same Admin Account Pool controls so you can enable the pool and/or run the Admin Account Pool utility from either place:

The Admin Account Pool utility clashes with the Microsoft AD sync utility in federated environments. To preempt this conflict: