Migrator for Notes to SharePoint 6.16 - User Guide

Database discovery

Database discovery

Before you can start managing your migration process, Migrator for Notes to SharePoint must identify all of your Notes databases. The Migrator for Notes to SharePoint Console supports several modes of discovering Notes databases. Discovery occurs by reading the information collected by the Domino Cataloger process or by directly scanning the Domino server folders, or both. If your organization maintains a Database Catalog or Domain Catalog, that is a great place to start for quick discovery of all your databases. If not, a direct scan works just as well (although it will not be quite as fast and is subject to the access rights of the person performing the discovery).

During the discovery process, certain information may be immediately excluded based on the configured Exclusion and Filtering rules defined in the Console tab of the Configuration dialog box.

Also during the discovery process, Database Classes are assigned according to your configured Classification Rules. For more information, see Notes databases

The actual discovery process is initiated by the user. All discovered information is stored as part of the database record in the Repository database and is viewable in database views and the database property sheets.

NOTE: This level of discovery should not be confused with the deeper (and more expensive) data and design scans offered. It includes high level properties that might be found in the standard Notes domain catalog (General, Location, Statistics, User Activity, User Access).

Once you have filled out the Discovery tab in the Configuration dialog box, you can run the Database Discovery process.

To discover databases

1	From the Migrator for Notes to SharePoint Console, select the root node, Migrator for Notes to SharePoint.

2	Select Action | Discover Databases.

You can also select the Discover Databases action in the Action Pane or the context menu. The Database Discovery Options dialog box will appear.

This dialog box is where you specify:

•	Discover from known server locations - Select the check boxes for all the servers that you want to run this process for. You can click the Select All link to select all check boxes. To deselect all of the check boxes, click the select none link.

•	Discover from known database/domain catalogs - Select the check boxes for all the database/domain catalogs for which you want to run this process. You can click the Select All link to select all of the check boxes. To deselect all of the check boxes, click the Select None link.

NOTE: To scan all the listed servers/databases, click the Select All link. To scan a specific database on a server, click the Select individual database link. This will open the Select Database dialog box. Select the server and database path that you want to run the discovery scan on. To browse all the databases on the server, click the Select button. Once the server and database path are specified, click OK to run the database discovery process. To add another server location to the list, click the Manage Locations link. This will open the Configure Scan Locations dialog box. To add another server, click the Add button. These newly defined servers will be added to the list of servers to run the discover process against once OK is clicked.

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Scan database headers - Select this check box to run a scan of the usage history on the selected databases. This will produce detailed usage information like database size, number of reads, writes and uses by user and by form used. To exclude certain users from this analysis, see Excluded User Names. You can view these results in the Usage Analysis tab of the Database Property sheet. This action is also available as a button on the Usage Analysis tab of the Database property sheet.

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Run task in background - Select this check box to run the process in the background. The process will be displayed as a task under the Task history node of the console. Open the task to view the results of the process as well as any errors or warnings. If this option is not selected, the process will run in the foreground. For more information, see General rules for running tasks Click OK to run the process. As databases are discovered, they will appear in the appropriate database views. For more information, see Notes databases

QuickPlace/Quickr discovery

QuickPlace/Quickr discovery

The QuickPlace/Quickr Discovery process browses the configured QuickPlace/Quickr servers and determines how the various databases used to implement QuickPlace/Quickr sites relate to one another and what roles they play in the QuickPlace/Quickr application abstraction (sites -> rooms -> sub-rooms). The discovery process also reads the QuickPlace/Quickr room menu to rebuild the SharePoint Quick Launch menu to mirror it during migration. During the discovery process, certain information can be excluded based on the configured Exclusion and Filtering rules defined in the Console tab of the Configuration dialog box.

The result of this process updates the Application information stored under the Applications node of the Console.

To discover QuickPlace/Quickr servers

1	From the Migrator for Notes to SharePoint Console, right-click Migrator for Notes to SharePoint, then select Discover QuickPlace Organization or Discover Quickr Organization.

2	Select the check boxes for all the QuickPlace/Quickr servers or places for which you want to run the process. You can click Select All to select all of the check boxes. To clear all of the check boxes, click Select None.

To add another server to the list

1	Click Manage Lists.

The Known QuickPlace Servers or Known Quickr Servers dialog box opens.

2	Click Add, enter a server name, and click OK.

These newly defined servers are added to the list of servers to run the discover process against.

To run tasks in background

•	Select the Run Tasks in the background check box, and click OK.

The process is displayed as a task under the Task history node of the console. Open the task to view the results of the process as well as any errors or warnings. If this option is not selected, the process runs in the foreground. For more information, see General rules for running tasks

Domino.Doc discovery

Domino.Doc discovery

The Domino.Doc Discovery process browses the configured Domino.Doc servers and determines how the various databases used to implement Domino.Doc libraries relate to one another and what roles they play in the Domino.Doc application abstraction (libraries -> cabinets -> binders). During discovery, certain information can be excluded based on the configured Exclusion and Filtering rules defined in the Console tab of the Configuration dialog box.

The result of this process updates the Application information stored under the Applications node of the Console.

To discover Domino.doc servers

1	From the Migrator for Notes to SharePoint Console, right-click Migrator for Notes to SharePoint, then select Discover Domino.doc Organization.

The Domino.doc Discovery Options dialog box appears. This dialog box is where you specify which Domino.doc servers to run the discovery against.

2	Select the check boxes for all the Domino.doc servers or places for which you want to run the process. You can click Select All to select all of the check boxes. To clear all of the check boxes, click Select None.

To add another server to the list

1	Click Manage Lists.

The Known Domino.doc Servers dialog box opens.

2	Click Add, enter a server name, and click OK.

These newly defined servers are added to the list of servers to run the discover process against.

To run tasks in background

•	Select the Run Tasks in the background check box, and click OK.

The process is displayed as a task under the Task history node of the console. Open the task to view the results of the process as well as any errors or warnings. If this option is not selected, the process runs in the foreground. For more information, see General rules for running tasks

Discover directory entries

Discover directory entries

The Discover Directory Entries process scans Domino Directories to collect additional information about the Notes databases in your environment. In particular, it detects when databases are configured as Mail-in databases (that is, they have addresses that users can send mail to).

The result of this process updates the following database properties for the databases that are configured as mail-in databases:

•	Mail Name – the name users can send mail to

•	Mail Domain – the domain users can send mail to

•	Mail Type – “Database” for normal mail-in databases or “Resource” for resource reservation request databases

•	Mail Description – Full description of the mail-in database (if any)

To discover directory entities

1	From the Migrator for Notes to SharePoint Console, right-click Migrator for Notes to SharePoint, then select Discover Directory Entities.

The Directory Discovery Options dialog box appears. This dialog box is where you specify which entities to run the discovery against.

2	Select the check boxes for all the servers or places for which you want to run the process. You can click Select All to select all of the check boxes. To clear all of the check boxes, click Select None.

To add another server to the list

1	Click Manage Lists.

The Preferred Notes Servers dialog box opens.

2	Click Add, enter a server name, and click OK.

These newly defined servers are added to the list of servers to run the discover process against.

To run tasks in background

•	Select the Run Tasks in the background check box, and click OK.

The process is displayed as a task under the Task history node of the console. Open the task to view the results of the process as well as any errors or warnings. If this option is not selected, the process runs in the foreground. For more information, see General rules for running tasks