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MessageStats 7.8.1 - Reports User Guide

Upgrading MessageStats Overview Typical MessageStats Upgrade Scenarios Moving the MessageStats Database Moving and Upgrading MessageStats Moving Custom Reports and Report Subscriptions Viewing, Creating, and Editing MessageStats Reports My Reports and Corporate Reports Exchange Executive Summaries Reports Exchange Organizations Reports Exchange Server Reports Exchange Content Analysis Reports Exchange Mailboxes Reports Exchange Mail Contacts Reports Exchange Distribution Groups Reports Exchange Public Folders Reports Exchange Storage Reports Exchange Internet Reports Exchange Inventory Reports Migration Reports MessageStats Gathering Reports Appendix A: How to Read the Reports Report Filter Definitions

Migration Reports

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About the Migration Reports
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Inventory Reports
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Capacity & Storage Reports
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Unused Assets Reports
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Mailbox Migration Progress Reports

About the Migration Reports

When you are planning to migrate to a newer version of Exchange, or from a different messaging platform to Exchange, you can use the migration reports to assess the progress of your mailbox migration.

Many of these reports can also be found under other nodes in the reports tree. The reports that are useful for pre-migration assessment, migration management, and post-migration analysis are grouped under the Migration node for your convenience.

Inventory Reports

As part of pre-migration planning, use the inventory reports to determine the scope of the migration from the source platform. During and after migration, use the inventory reports to evaluate whether the migration to the target Exchange organization is complete.

The following reports are found in the Inventory folder:

 
Table 1. Migration Inventory reports.
Report
Description
Filters

Exchange Inventory Summary

Use this report as an inventory overview of your existing Exchange organizations. The report shows the number of servers, primary and archive mailboxes, private and public folder databases, distribution groups, and public folders in each organization.

To drill down to the inventory details for each object, click a result.
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Organization

Exchange Inventory Servers

When analyzing your existing environment, use this report to view each Exchange server in each organization. The report includes the Exchange version for each server, and shows the number of primary and archive mailboxes, public folder and mailbox databases, and public folders.

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Server
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Server Roles
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DAG
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Organization

Exchange Mailbox Delegates

This report helps you to monitor access to the target mailboxes by source accounts. It lists mailboxes that have at least one delegate assigned to them and shows all the accounts that have delegate access to each mailbox.
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Show Mailboxes
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Display Name
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Department
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Distribution Group
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Database Distinguished Name
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Organizational Unit
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Server/DAG
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Server Roles
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Region
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Organization

Exchange Public Folders

In preparation for migrating public folders, you can use this report to identify and find all existing public folders in your organization.

You can easily identify the servers on which the public folders reside and find all the subfolders contained in each public folder.

NOTE: Public folder information is not collected by default. To populate fields in a Public Folders report, an Exchange Public Folder gathering task must be run.
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Show Public Folders
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Server/DAG
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Server Roles
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Region
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Organization

Exchange ActiveSync Device Inventory

When assessing your existing mobile device users, use this report to see the mobile devices, such as Android, Apple iPhone and iPad, which are used with Exchange ActiveSync within your environment. Each mobile device is listed along user information. If a mobile device has been used by multiple users, it is listed only once with its most recent user.

NOTE: By default, the Exchange ActiveSync Default gathering does not gather device phone numbers. To enable the gathering of the device phone numbers, use the Exchange ActiveSync Privacy property tab.
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User
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Organization
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Mailbox Server/DAG

Lync Enabled Users

When migrating to a newer version of Exchange, use this report to identify the users that are enabled for Lync and to ensure that their Lync configuration settings are migrated correctly.
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Display Name
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Department
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Office
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Pool

Lotus Notes Mailbox Delegates

If you are migrating from Lotus Notes, use this report to determine which accounts may require access to the target mailboxes. This report shows the Lotus Notes mailboxes to which additional users are granted access as delegates.
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Mailbox Title
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Mailbox Owner
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Owner Department
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Mailbox Server
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Mailbox Domain

Lotus Notes Mailbox Security

If you are migrating from Lotus Notes, use this report to determine the security required for the target mailboxes. This report shows security details about the access control list (ACL) for each Lotus Notes mailbox, including level of access and the specific rights that each trustee (user or group) has to the mail file.
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Mailbox Title
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Mailbox Owner
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Owner Department
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Mailbox Server
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Mailbox Domain

Capacity & Storage Reports

These reports allow you to analyze your current storage and capacity needs before and during migration, and to project future requirements.

The following reports are found in the Capacity & Storage folder:

 
Table 2. Migration Capacity and Storage reports.
Report
Description
Filters

Exchange Capacity Executive Summary

Use this report to understand your existing Exchange capacity and storage usage, and to identify storage trends in your organization. You can view storage growth rates, including public folder and mailbox databases, for the week, month, or quarter.

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Period
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Organization (mandatory)
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The period is for period-to-date so information will change from day to day.

Exchange Servers Storage Summary

As part of your capacity analysis, use this report to see the amount of used storage and available storage for each server in your existing organization. This report can help you determine the storage requirements for your target Exchange environment.
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Date
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Display Options
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Trend and Forecast Options
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Total Volumes (MB)
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Total Database Size (MB)
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Volume % Used
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Server
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Server Roles
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DAG
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Region
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Organization

Exchange Mailbox Sizes

As part of capacity planning, use this report to identify the largest mailboxes in your organization, including any archive mailboxes. You can see the number of messages stored and the volume of messages stored for your top email users.

This report provides links that allow you to drill down to more detailed information. Click a name in the Display Name column to display the Mailbox Profile report.
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Date
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Select Top
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Display Options
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Mailbox Size
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Show Mailboxes
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Display Name
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Department
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Office
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Company
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Distribution Group
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Database Distinguished Name
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Organizational Unit
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Server/DAG
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Server Roles
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Region
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Organization

Exchange Mailbox Growth

As part of capacity planning, use this report as an analysis tool to examine the growth trends in the number of mailboxes within your organization over time.

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Date
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Mailbox Growth
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Detail Level
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Display Options
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Trend and Forecast Options
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Database Distinguished Name
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Server/DAG
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Server Roles
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Region
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Organization

Exchange Server Activity Summary

When determining required capacity, use this report to assess your current mail server traffic. The report shows the number of physical messages handled by each server, and compares the mailbox-generated activity with system-generated activity.

You can determine the percentage of time consumed by user activity compared to the percentage of time used for system overhead work.

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Date
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Detail Level
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Display Options
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Trend and Forecast Options
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Display Threshold
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Date/Time Display
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Server
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Server Roles
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Region
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Organization

Exchange Top Senders and Receivers by Volume

As a tool used in capacity planning, this report helps you identify the top email senders and receivers in your Exchange organization, grouped by the total volume of messages sent or received.
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Date
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Select Top
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Display Options
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Department
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Office
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Company
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Distribution Group
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Database Distinguished Name
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Organizational Unit
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Server/DAG
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Server Roles
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Region
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Organization

Exchange Top Senders and Receivers by Messages

As a tool used in capacity planning, this report helps you identify the top email senders and receivers in your Exchange organization, grouped by the total number of messages sent or received.
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Date
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Select Top
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Display Options
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Department
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Office
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Company
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Distribution Group
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Database Distinguished Name
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Organizational Unit
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Server/DAG
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Server Roles
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Region
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Organization

Exchange Public Folders Root Summary

When estimating the capacity that is required for your migrated public folders, use this report to determine the size of your existing public folders. The report provides an analysis of total items and total item size, and you can drill down into the folder and subfolders.

You can evaluate whether the content in your existing public folders should be distributed among additional public folders to adjust for size limitations in newer versions of Exchange.

NOTE: Public folder information is not collected by default. To populate fields in a Public Folders report, an Exchange Public Folder gathering task must be run.
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Date
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Show Public Folders
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Public Folder
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Organization

Lotus Notes Mailbox Sizes

When planning a migration from Lotus Notes to Exchange, use this report to evaluate the storage space used by mailboxes across your Lotus Notes environment. You can see which mailboxes are using the most space on your Domino servers and the number of items in each mailbox.

You can use the Select Top filter to limit the number of mailboxes shown in the graph. The graph can display a maximum of 50 mailboxes.
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Date
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Select Top
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Display Options
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Mailbox Title
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Mailbox Owner
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Owner Department
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Organization
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Domain
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Server
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