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Migrator for Notes 20.14.2 - User Guide

Section 1. Introduction Section 2. Pre-migration Activities Section 3. User Provisioning Section 4. Email Repliability Section 5. Migrating Mail Files Section 6. Rooms and Resources Database Migration Section 7. Mail-in Database Migration Section 8. Setting Migration Status Section 9. Access and Delegation Migration Section 10. All Accounts Section 11. Customer Status Reports Section 12. Logs About us Technical support resources Appendix A: Staging Replicas Appendix B: Pre-Migration Troubleshooting Appendix C: Work with Files (Import/Export) Appendix D: Item Processing Results Appendix E: Migration Result Statuses Appendix F: Recovery Process Appendix G: Automatic Migration Restart Appendix H: Folder Processing Order

5.5 Performing Post Migration Actions

5.5  Performing Post Migration Actions

Once the migration is complete, you may want to send a notification to users informing them of the latest status. The Post Migration Actions document contains some tools that allow you to do that.

  1. Click Post Migration Actions in the Navigation Pane

  2. Select users and then click Send Post Migration Notifications in the Data Pane

    Post Migration Actions View

  3. The Message Templates dialog box appears; the Post Migration Message option is selected by default; click OK:

  4. A message box appears to confirm that the post migration message has been sent to the selected number of users; click OK to continue

If the Audit Exchange Migrated Data option is enabled in the Settings, an Audit Migrated Data button will appear:

This is a post-migration validation process that indicates the state of documents which have been migrated by Migrator for Notes. This feature can be useful in environments as a validation check for data integrity.

In addition, this can be used to audit results to reduce the size of user Domino mail files or archive databases after the migration phase on the Domino servers and user's workstation replicas. For example, removing documents with a Migration Status of 1 would leave only non-migrated data or documents that could not be migrated completely due to malformation or size restrictions in Exchange from a source database.  

Important: Consult your organization’s data retention policies and regulatory compliance requirements before performing migrations. Full backups of the original source data, to be retained post migration, may be required to ensure regulatory compliance. This particularly for cases where source data would be modified prior to migration (e.g. personal contacts or folders) or where data is modified during migration (e.g. To email address for repliability).

This agent audits the Exchange mailbox post-migration and creates two CSV files in the C:\Program Files\Binary Tree\CMT for Exchange\Logs directory of the workstation used to initiate the audit.

CMT Audit Date Time UserSMTPAddress.csv

The “CMT Audit Date Time UserSMTPAddress.csv” CSV file contains the following columns:

  • Source UNID

  • Source NoteID

  • Migration Status (0=Unknown Result Status, 1=Successful, 2= Partially Migrated - Encrypted Body, unable to migrate attachment, but part of the message was converted and is available in Outlook)

  • Message Subject

  • Source Server

  • Source Store

  • Message Class

  • Creation Date Time

  • (Destination) Folder

Sample:

2B18FF6499CECFA285257D7B005D0D60,6198,0,"Delegation 4l- Delegate a monthly meeting”,w28dom8mail,CN=w28dom8mail/O=CMTU!!mail\n8b2013,IPM.Appointment,9/29/2017 11:01:44 AM,Calendar

The CSV contains a header row to identify each column of data. The last line of the CSV file states “Audit Completed” when the agent completes. Contact and Group migrations are not included in the audit. Child documents that are integrated with the parent documents are not be listed in the CSV file.

SourceStoreAudit.csv

The “SourceStoreAudit.csv” CSV file is also created (if not present) and is appended to for each subsequent audit run. This file has no header row. 

The “SourceStoreAudit.csv” CSV file contains the following columns:

  • User SMTP Address

  • User Distinguished Name

  • Number of Data Sources in the mailbox

  • A column for each of the unique sources founds.  Each source column contains the Source Server, Source Store, Total Message Count from this source (all three items are in one column). The message count is enclosed in ( ).

Sample:

NotesUser8b2013@corp20.cmtsandbox.com,/o=First Organization/ou=Exchange Administrative Group (FYDIBOHF23SPDLT)/cn=Recipients/cn=ea0d95426dce42979e7c2b4746ed7ad2-Notes,1,W28DOM8MAIL!!CN=W28DOM8MAIL/O=CMTU!!MAIL\N8B2013 (186)

 

NotesUser8c2013@corp20.cmtsandbox.com,/o=First Organization/ou=Exchange Administrative Group (FYDIBOHF23SPDLT)/cn=Recipients/cn=2a83ac4e22ab4e4d961176b38362b245-Notes,3,W28DOM8MAIL!!CN=W28DOM8MAIL/O=CMTU!!MAIL\N8C2013 (198),W28DOM9MAIL!!CN=W28DOM9MAIL/O=CMTU!!AUDITTEST1 (5),W28DOM9MAIL!!CN=W28DOM9MAIL/O=CMTU!!AUDITTEST2 (10)

NotesUser8a2013@corp20.cmtsandbox.com,/o=First Organization/ou=Exchange Administrative Group (FYDIBOHF23SPDLT)/cn=Recipients/cn=33eca14b0ee644b5af8d8e2b0decbea3-Notes,0

This sample shows the results of three audit runs on the same workstation, reporting on three mailboxes NotesUser8b, NotesUser8c, NotesUser8a.

User 8b has 1 data source that resulted in 186 messages migrated.

User 8c has 3 data sources of 198, 5, 10 messages each.

User 8a has 0 data sources (indicating no data has been migrated to this mailbox)

 

CMT Audit Date Time UserSMTPAddress.csv

5.5  Performing Post Migration Actions

Once the migration is complete, you may want to send a notification to users informing them of the latest status. The Post Migration Actions document contains some tools that allow you to do that.

  1. Click Post Migration Actions in the Navigation Pane

  2. Select users and then click Send Post Migration Notifications in the Data Pane

    Post Migration Actions View

  3. The Message Templates dialog box appears; the Post Migration Message option is selected by default; click OK:

  4. A message box appears to confirm that the post migration message has been sent to the selected number of users; click OK to continue

If the Audit Exchange Migrated Data option is enabled in the Settings, an Audit Migrated Data button will appear:

This is a post-migration validation process that indicates the state of documents which have been migrated by Migrator for Notes. This feature can be useful in environments as a validation check for data integrity.

In addition, this can be used to audit results to reduce the size of user Domino mail files or archive databases after the migration phase on the Domino servers and user's workstation replicas. For example, removing documents with a Migration Status of 1 would leave only non-migrated data or documents that could not be migrated completely due to malformation or size restrictions in Exchange from a source database.  

Important: Consult your organization’s data retention policies and regulatory compliance requirements before performing migrations. Full backups of the original source data, to be retained post migration, may be required to ensure regulatory compliance. This particularly for cases where source data would be modified prior to migration (e.g. personal contacts or folders) or where data is modified during migration (e.g. To email address for repliability).

This agent audits the Exchange mailbox post-migration and creates two CSV files in the C:\Program Files\Binary Tree\CMT for Exchange\Logs directory of the workstation used to initiate the audit.

The “CMT Audit Date Time UserSMTPAddress.csv” CSV file contains the following columns:

  • Source UNID

  • Source NoteID

  • Migration Status (0=Unknown Result Status, 1=Successful, 2= Partially Migrated - Encrypted Body, unable to migrate attachment, but part of the message was converted and is available in Outlook)

  • Message Subject

  • Source Server

  • Source Store

  • Message Class

  • Creation Date Time

  • (Destination) Folder

Sample:

2B18FF6499CECFA285257D7B005D0D60,6198,0,"Delegation 4l- Delegate a monthly meeting”,w28dom8mail,CN=w28dom8mail/O=CMTU!!mail\n8b2013,IPM.Appointment,9/29/2017 11:01:44 AM,Calendar

The CSV contains a header row to identify each column of data. The last line of the CSV file states “Audit Completed” when the agent completes. Contact and Group migrations are not included in the audit. Child documents that are integrated with the parent documents are not be listed in the CSV file.

SourceStoreAudit.csv

The “SourceStoreAudit.csv” CSV file is also created (if not present) and is appended to for each subsequent audit run. This file has no header row. 

The “SourceStoreAudit.csv” CSV file contains the following columns:

  • User SMTP Address

  • User Distinguished Name

  • Number of Data Sources in the mailbox

  • A column for each of the unique sources founds.  Each source column contains the Source Server, Source Store, Total Message Count from this source (all three items are in one column). The message count is enclosed in ( ).

Sample:

NotesUser8b2013@corp20.cmtsandbox.com,/o=First Organization/ou=Exchange Administrative Group (FYDIBOHF23SPDLT)/cn=Recipients/cn=ea0d95426dce42979e7c2b4746ed7ad2-Notes,1,W28DOM8MAIL!!CN=W28DOM8MAIL/O=CMTU!!MAIL\N8B2013 (186)

 

NotesUser8c2013@corp20.cmtsandbox.com,/o=First Organization/ou=Exchange Administrative Group (FYDIBOHF23SPDLT)/cn=Recipients/cn=2a83ac4e22ab4e4d961176b38362b245-Notes,3,W28DOM8MAIL!!CN=W28DOM8MAIL/O=CMTU!!MAIL\N8C2013 (198),W28DOM9MAIL!!CN=W28DOM9MAIL/O=CMTU!!AUDITTEST1 (5),W28DOM9MAIL!!CN=W28DOM9MAIL/O=CMTU!!AUDITTEST2 (10)

NotesUser8a2013@corp20.cmtsandbox.com,/o=First Organization/ou=Exchange Administrative Group (FYDIBOHF23SPDLT)/cn=Recipients/cn=33eca14b0ee644b5af8d8e2b0decbea3-Notes,0

This sample shows the results of three audit runs on the same workstation, reporting on three mailboxes NotesUser8b, NotesUser8c, NotesUser8a.

User 8b has 1 data source that resulted in 186 messages migrated.

User 8c has 3 data sources of 198, 5, 10 messages each.

User 8a has 0 data sources (indicating no data has been migrated to this mailbox)

 

SourceStoreAudit.csv

5.5  Performing Post Migration Actions

Once the migration is complete, you may want to send a notification to users informing them of the latest status. The Post Migration Actions document contains some tools that allow you to do that.

  1. Click Post Migration Actions in the Navigation Pane

  2. Select users and then click Send Post Migration Notifications in the Data Pane

    Post Migration Actions View

  3. The Message Templates dialog box appears; the Post Migration Message option is selected by default; click OK:

  4. A message box appears to confirm that the post migration message has been sent to the selected number of users; click OK to continue

If the Audit Exchange Migrated Data option is enabled in the Settings, an Audit Migrated Data button will appear:

This is a post-migration validation process that indicates the state of documents which have been migrated by Migrator for Notes. This feature can be useful in environments as a validation check for data integrity.

In addition, this can be used to audit results to reduce the size of user Domino mail files or archive databases after the migration phase on the Domino servers and user's workstation replicas. For example, removing documents with a Migration Status of 1 would leave only non-migrated data or documents that could not be migrated completely due to malformation or size restrictions in Exchange from a source database.  

Important: Consult your organization’s data retention policies and regulatory compliance requirements before performing migrations. Full backups of the original source data, to be retained post migration, may be required to ensure regulatory compliance. This particularly for cases where source data would be modified prior to migration (e.g. personal contacts or folders) or where data is modified during migration (e.g. To email address for repliability).

This agent audits the Exchange mailbox post-migration and creates two CSV files in the C:\Program Files\Binary Tree\CMT for Exchange\Logs directory of the workstation used to initiate the audit.

CMT Audit Date Time UserSMTPAddress.csv

The “CMT Audit Date Time UserSMTPAddress.csv” CSV file contains the following columns:

  • Source UNID

  • Source NoteID

  • Migration Status (0=Unknown Result Status, 1=Successful, 2= Partially Migrated - Encrypted Body, unable to migrate attachment, but part of the message was converted and is available in Outlook)

  • Message Subject

  • Source Server

  • Source Store

  • Message Class

  • Creation Date Time

  • (Destination) Folder

Sample:

2B18FF6499CECFA285257D7B005D0D60,6198,0,"Delegation 4l- Delegate a monthly meeting”,w28dom8mail,CN=w28dom8mail/O=CMTU!!mail\n8b2013,IPM.Appointment,9/29/2017 11:01:44 AM,Calendar

The CSV contains a header row to identify each column of data. The last line of the CSV file states “Audit Completed” when the agent completes. Contact and Group migrations are not included in the audit. Child documents that are integrated with the parent documents are not be listed in the CSV file.

The “SourceStoreAudit.csv” CSV file is also created (if not present) and is appended to for each subsequent audit run. This file has no header row. 

The “SourceStoreAudit.csv” CSV file contains the following columns:

  • User SMTP Address

  • User Distinguished Name

  • Number of Data Sources in the mailbox

  • A column for each of the unique sources founds.  Each source column contains the Source Server, Source Store, Total Message Count from this source (all three items are in one column). The message count is enclosed in ( ).

Sample:

NotesUser8b2013@corp20.cmtsandbox.com,/o=First Organization/ou=Exchange Administrative Group (FYDIBOHF23SPDLT)/cn=Recipients/cn=ea0d95426dce42979e7c2b4746ed7ad2-Notes,1,W28DOM8MAIL!!CN=W28DOM8MAIL/O=CMTU!!MAIL\N8B2013 (186)

 

NotesUser8c2013@corp20.cmtsandbox.com,/o=First Organization/ou=Exchange Administrative Group (FYDIBOHF23SPDLT)/cn=Recipients/cn=2a83ac4e22ab4e4d961176b38362b245-Notes,3,W28DOM8MAIL!!CN=W28DOM8MAIL/O=CMTU!!MAIL\N8C2013 (198),W28DOM9MAIL!!CN=W28DOM9MAIL/O=CMTU!!AUDITTEST1 (5),W28DOM9MAIL!!CN=W28DOM9MAIL/O=CMTU!!AUDITTEST2 (10)

NotesUser8a2013@corp20.cmtsandbox.com,/o=First Organization/ou=Exchange Administrative Group (FYDIBOHF23SPDLT)/cn=Recipients/cn=33eca14b0ee644b5af8d8e2b0decbea3-Notes,0

This sample shows the results of three audit runs on the same workstation, reporting on three mailboxes NotesUser8b, NotesUser8c, NotesUser8a.

User 8b has 1 data source that resulted in 186 messages migrated.

User 8c has 3 data sources of 198, 5, 10 messages each.

User 8a has 0 data sources (indicating no data has been migrated to this mailbox)

 

5.6 Setting Advanced Migration Options

5.6  Setting Advanced Migration Options

The Advanced document provides tools that allow you to remove migrated data from the destination server, reset a user’s status, clear a user’s history, remove a backend user record, and move the user back to the Audit/Notify/Match stage or forward to the Migrate stage.

 


Used the Advanced settings with caution and consideration for the impact on end user data in Exchange.

  1. Select Advanced in the Navigation Pane

  2. Click Move to Audit/Notify/Match/Migrate to move selected users to previous or later stages of migration preparation:

    Advanced View

     

  3. Click Clear or Reset User(s) to reveal four menu options:

    Clear or Reset User(s)

 

The following table describes each menu option.

Remove migrated data

Description

Remove migrated data

  • Allows you to remove migrated data from the destination platform; This process only removes migrated items (only messages, calendar items and local contacts and not folders) and only the items that were migrated using Migrator for Notes; New items sent or received in Outlook would not be modified

Note: Data removal is designed to work on an Exchange server migration. If you remove items migrated to a .pst file, a 256k .pst file is generated. Simply deleting the .pst file is the preferred method for removing a .pst file.

  • Destination mailbox cleanup is invoked in the same way as a regular mailbox migration; This process uses a migration profile to identify the Message Class and Start/End Date filters to determine the items to remove; Even though specifying a profile is not a requisite for the migration removal process, if the profile is specified, the items to be removed must pass the filtering criteria of the selected profile

  • The migration profile’s Date field application for removing data is different from what is applied during a migration; for example, when a profile is used for a migration, the Start and End dates specify items that were received/occurred within the dates and migrates them; When removing data, the Start and End dates are compared to the date the item was migrated; Items migrated after/before/between the dates are then removed

  • Valid Date filter entries are:

    • Start Only: Items migrated on or after this date will be removed (assuming other filter conditions are passed)

    • End Only: Items migrated on or before the end date will be considered for removal

    • Start and End Dates: Items migrated on or after Start and on or Before End will be considered for removal

  • The log file records all the removed items

  • The migration history is updated; All items removed from Exchange are removed from the migration history as well; This allows for re-migration of the same data without manually clearing the history and without migrating duplicate items

  • Previous Migration Record (Kilroy) documents and Skipped/Problem Document records are also removed

Clear User History

Note that this option is not available if using the Discovered History option

 

You may come across a situation where you need to migrate a user again; If you move the user back to the Preparation stage, and then migrate the user, the application will ensure that no duplicates are migrated; The application achieves this by maintaining a user log containing a list of the user’s messages that have been migrated; however, if you wish to start the migration process for a user afresh, you need to clear the user log;

 

The Clear User History button allows you to clear the migration history of a user; Before clearing the history and migrating the user again, be sure that the user’s messages on the Exchange server have been removed using the Remove migrated data option; otherwise, the process will copy all the user’s mail messages to the Exchange server resulting in duplicates

 

You can also right-click a user, select the Clear or Reset User(s) menu option, and then select the Clear User History submenu option to clear the cache of what has previously been migrated for the selected user(s)

 

Use this action to force a full migration on the user mail messages that have already been migrated

Reset User(s)

If a user has already been migrated, or partially migrated, or queued for migration, you can clear the Migrator for Notes memory of this event by using the Reset User(s) option; This action can be executed for a selected user

 

Right-click and select the Clear or Reset User(s) menu option, then select the Reset User(s) submenu option to clear all statuses from the selected users; Use this action to retry a user migration after resolving a problem

Remove Backend User Record

Deletes the user from the CMT_User SQL table; Note that when users are re-migrated after deletion, the previous migration history and assigned license is not retained

 

Removing Migrated Data from Exchange Server

  1. Create a migration profile in the Set Migration Profile view

    The migration profile controls what types of items are to be removed; for example, if you only select Calendar and Contacts in the Message Types field, then only Calendar entries and Contacts will be removed, and migrated mail will be left on the server. However, items are not removed based on the date the email was received or the date the event occurs on the calendar. When performing data removal, the date range specified in the migration profile only applies to the date the item was originally migrated.

    Creating a new Migration Profile

  1. In the Migration | Set Migration Profile view, select the user whose data has been successfully migrated to Exchange and now needs to be removed from the destination server

  1. Apply the migration profile to the user using the Set Migration Profile button and select the newly created migration profile from the list of profiles

  2. Click the Migration | Advanced view. Select the user again, and click the Remove migrated data menu option from the Clear or Reset User(s) drop-down menu:

     

    Advanced View – Remove Migrated Data

    Select an option to migrate in the Select Remove Migrated Data Priority dialog box, and then click OK; the Exchange mailbox associated with the user opens and the previously migrated items are removed:

  3. This will submit the account for migration worker to process the data removal. The status for this can be checked in the Migration | 2. Migrate view

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