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Migrator for Notes to Exchange 4.16.3 - Administration Guide

About the Migrator for Notes to Exchange documentation Notes Migration Manager
Basic operating principles Notes Migration Manager navigation drawer Project management features
NABS Discovery Wizard Internet Domains Discovery Wizard Directory Export Wizard Collection Wizard Groups Provisioning Wizard Notes Data Locator Wizard Provisioning Wizard Send PAB Replicator Wizard Data Migration Wizard SSDM Statistics Collection Wizard The Log Viewer Using the Qsched.exe task-scheduling utility SSDM Scheduling Administration utility Microsoft 365 Admin Account Pool PowerShell cmdlets for Migrator for Notes to Exchange Appendix A: How do I ...?
Post-installation configuration Pre-migration preparations Batch-migration process Other features

Select Microsoft 365 Administrative Operations

Select Microsoft 365 Administrative Operations

This screen appears if you selected the Microsoft 365 administrative functions check box on the Operations

screen. It lets you select the following options.

  • Reset user passwords: Resets the user passwords for mailboxes in the collection. This function assigns random one-time-only passwords that permit a user to log onto Microsoft 365 the first time.The user must reset the password to something more durable and memorable.

  • Assign user licenses: When this option is selected, MNE performs a new Microsoft 365 userlicensing operation.

    NOTE: The Data Migration Wizard can license Microsoft 365 users when the userPrincipalName differs from the primary SMTP address. With this feature, an administrator can use TSV Import feature to assign alternate UPN values to the SQL database. To do this, from the Export Notes Directory screen:

    1. ExportthecollectionSQLdatatoatsv file.

    2. Entertheusers'UPNvaluesintotheUPNcolumnofthetsvfile.

    3. ImportthetsvfilebackintotheSQLdatabase.

    MNE will read the imported UPN values, if they are present in the database, when licensing Microsoft 365 users.

    Without this feature, the wizard uses the SMTP address for the userPrincipalName, but this can cause issues in environments where the userPrincipalName is different, since the Microsoft 365 Administrative Operations wizard would not find the users in the target Microsoft 365 environment.

  • License users: Select this option to assign licenses to users.

  • Unlicense users: Select this option to remove user licenses.

  • Usage Location: Use the drop-down list to specify your users’ Usage Location. This is a mandatory designation that Microsoft requires for its Microsoft 365 licenses (see this Microsoft article). Your selection corresponds to a two-letter Usage Location code that is saved in MNE Global Defaults and Task Parameters as the [Exchange] O365UsageLocation=<xx> parameter.

  • Product License: Microsoft 365 is available in a variety of plans (see this Microsoft article). MNE populates the Product License field with the Microsoft 365 licensing plans available to your organization and the number of licenses available for each plan. If the [Exchange]O365AccountSkuId parameter is set, the specified license plan is the default selection.

    Select the licensing plan to apply from the drop-down list. Once a licensing plan is selected, all the services available within the licensing plan are listed. By default, all services are selected. You can clear a service to disable it. Disabled services are listed in the [Exchange]O365DisabledServicePlans parameter.

    NOTE:Unabletoassignthelicenseerror.

    License plan services can have dependencies on other services. When licensing users, MNE does not validate that the combination of services selected is valid. If you disable a service on which another enabled service is dependent, user licensing will fail with the error Unable to assign the license.

Configure Migration Notification Messages

Configure Migration Notification Messages

This screen is displayed if you selected Migrate users on the Operations screen, or if you selected Send migration notification messages on the Administrative Operations screen. You can define personalized (mail- merge) migration notification emails to send to the users in this collection or define emails containing migration status summary information to send to administrators.

The first two check boxes let you specify whether to send migration notification messages to Notes mailboxes only, Exchange mailboxes only, or both. The third check box allows you to send migration status summary messages to one or more administrators.

The wizard generates the emails by merging a template file with per-user variable values drawn from the collection data table in the SQL database.

 

Sending migration notifications to user Notes and/or Exchange mailboxes

Sending migration notifications to user Notes and/or Exchange mailboxes

Select options for these message types:

  • Send “You’ve been migrated” messages to Notes mailboxes: The wizard generates a merged email to the Notes mailbox of every user in the collection, notifying them of their migration to Exchange. (The wizard inserts these messages directly into users’ Notes mailboxes, so they are not intercepted by any forwarding rules that would re-route them to Exchange.) The email typically explains to users that they have been migrated to Exchange, and should use the Outlook client for future email and calendar activities. The email also typically provides each user’s new Outlook login credentials, and any other special instructions or helpful tips. The default Template file for this email varies depending on your Exchange destination:

    • ybm_template.html: for migration to any on-premises Exchange server, or to a hosted-Exchange environment other than Microsoft 365.

    • ynma_template.html: for migration to Microsoft 365.

      Another template file (o365_pwreset.html) is provided for Microsoft 365 migrations, with language and a merge variable to notify users of their new one-time-only Microsoft 365 passwords. The notice delivers a randomly generated password (generated by Migrator for Notes to Exchange), and explains that the user should use it to log on to Microsoft 365 the first time, and change the password to something more durable and memorable.

  • Send “Welcome to Exchange” messages to Exchange mailboxes: The wizard generates a merged email to the Exchange mailbox of every user in the collection, welcoming them to the Exchange environment and the Outlook client, and often including an attachment to orient users to their new tools. The template file for these “Welcome to Exchange” messages is wte_template.html.

    Two text boxes also ask you to specify the SMTP address and Display Name to be identified as the

    Sender of the messages (usually the migration administrator). For each selected mail-merge message, you must specify:

    • Subject: Enter the text to be inserted into the email Subject line.

    • Template file: Click Browse to locate and specify the template file to be used for the body of the mail-merge message. You can choose one of the standard templates installed with Migrator for Notes to Exchange, or create and use your own.

    NOTE:Youcanalsoeditanyofthetemplatefilestoaddordeleteormodifycontenttobettersuityour organization’sneeds.Forinformationabouteditingandcreatingthesetemplatefiles,seeinAppendix A: How Do I Create or Edit a Template for Personalized User-Notification Emails?

Sending migration summary messages to administrators

Sending migration summary messages to administrators

  • Send “Migration summary” messages to administrators: The wizard sends a merged email to all the SMTP addresses that are specified in the Recipient SMTP address text box. The email provides the migration summary and often includes an attachment containing logs of the migration statistics for each user in the collection. The email message might also include an attachment that contains a log of deferred Notes emails to be sent at a future date and time by Domino.

    For each selected mail-merge message, you must specify:

    • Recipient SMTP address: Enter the SMTP address for each administrator that will receive the migration summary email. You can enter multiple SMTP addresses, separated by a ; (semi-colon).

    • Subject: Enter the text to be inserted into the email Subject line.

    • Template file: Click Browse to locate and specify the template file to be used for the body of the mail-merge message. The template file for the migration summary messages is named migration_summary_template.html.

      Note: If the sent email is triggered by the Migrate mailbox data operation, the migration summary information describes the current migration statistics. If the sent email is triggered by the General administrative functions (visibility and directory sync flags, migration notifications) operation, the migration summary information describes the migration statistics of last data migration that performed the Migrate mailbox data operation.

 

 

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