Migrator for Notes to Exchange 4.15.2 - Administration Guide

Licensing Office 365 accounts for Migrator for Notes to Exchange's Admin Account Pooling utility

Before March 2015, Office 365 accounts used for Migrator for Notes to Exchange’s Admin Account Pooling utility were typically unlicensed. However, some customers then began receiving connectivity errors when connecting to Office 365 with those accounts. These customers reported that licensing the Admin Pool users resolved the connectivity errors, so with this feature Migrator for Notes to Exchange can automatically license these accounts (if required), and then subsequently unlicense them when the migration is complete.

Microsoft Office 365 licenses are transferable, so they can be reassigned after they are dissociated from the Admin Account Pooling accounts. Note that this dissociation also deletes any O365 mailbox that may have been created for the account, but admin accounts created for this purpose typically do not need or use O365 mailboxes.

This licensing/unlicensing feature is explained below under Managing the Admin Account Pool.

Necessary preparations for the Admin Account Pooling utility

A few simple preparations are necessary before you can use the Admin Account Pooling utility.

Before you use the Admin Account Pool for the first time

These steps are mandatory before you can use the Admin Account Pooling utility the first time.

Verify that all system requirements for an Migrator for Notes to Exchange admin migration server, and for the Account Pooling Utility in particular, are satisfied. System requirements are documented in the most recent RTM Release Notes that accompany every release. Note that the requirements for migration to Office 365 specify additional requirements for Migrator for Notes to Exchange’s Account Pooling feature.

Admin pool accounts are granted administration rights by assigning a set of administration roles to the accounts. Roles are assigned by creating an admin role group and adding the pool accounts to the admin role group. The name of the admin role group can be customized with the following parameter:

For example (value shown is the default group name):

If the role group specified does not already exist, the Admin Account Pool utility creates it. The role group is assigned the following roles:

Accounts created for the pool are assigned a numeric suffix. The suffix is incremented as each account is added to the pool. The starting value for the numeric suffix can be customized with the following parameter:

For example (value shown is the default sequence number):

Migrator for Notes to Exchange’s Account Pool Utility helps you manage account pool membership, but it does not tell the other Migrator for Notes to Exchange applications to make use of its pool of accounts. To make use of the account pool, you must tell Migrator for Notes to Exchange on either of two screens:

These screens both contain the same Admin Account Pool controls, so you can enable the pool and/or run the Admin Account Pool Utility from either place:

The Admin Account Pool utility clashes with Microsoft's AD sync utility in federated environments. To preempt this conflict:

For each Migrator for Notes to Exchange task you want to schedule

Migrator for Notes to Exchange's qsched.exe task-scheduling utility is compatible with Migrator for Notes to Exchange's Admin Account Pool for migrations to Office 365, but only with an additional step added to the process. For other migration scenarios (to an on-premises Exchange, or to Office 365 without the Admin Account Pool) the qsched.exe utility regularly checks Migrator for Notes to Exchange's SQL database to see whether any tasks have been scheduled to run since the last check, and then executes any such tasks it finds (as explained in Migrator for Notes to Exchange's Admin Guide, chapter 13). But Office 365 access restrictions require an intermediate scheduling mechanism to accommodate the Admin Account Pool.

When migrating to Office 365 with Migrator for Notes to Exchange's Admin Account Pool, use Windows' Task Scheduler to run Migrator for Notes to Exchange's qsched.exe for each Migrator for Notes to Exchange task you want to run: