Manager view
Manager view is an important part of Archive Manager for Exchange. In this view you may define the type of jobs used for automated archiving; global parameters; you may set automated email archiving not only for groups but for individual users (mailboxes) as well, etc. All such settings can be specified on the following tabs: Groups, Settings, Public folders, Jobs, Retention and Locations.
Automated archiving is done via jobs. You, therefore, first must define jobs (see Jobs tab ). With jobs, archiving is done in the background with predefined settings. We will get to that later. Let us now describe what the above-mentioned tabs are used for.
Groups tab
By clicking on the Groups tab a list of all synchronized groups will be displayed in the left pane. At times when you only want to display some of the groups, it is good to use a filter, especially when the list of synchronized groups is too long.
On the Groups tab you may set your own archiving criteria for each group. Double-click the group to open its Properties window. Then, in the Properties window, set your criteria for archiving that specific group on its General, Scheduler, Folders, Classes and Script tabs. (See the section Setting criteria for group archiving.)
Let us first describe how to display only groups.
How to set a filter to display only desired groups
On the Groups tab you may have a large number of groups displayed. To display only the ones, use filters while specifying multiple logical conditions.
To create a filter, follow these steps:
1.In Manager view on the Groups tab, click on the Set filter button. The Filter window opens.
2.Select any or none of the following: RDN, ALIAS, DISPLAYNAME, or EMAILADDRESS in the first dropdown menu; then select any or none of the following: =, STARTSWITH, ENDSWITH, or CONTAINS in the second dropdown menu; and then enter text in the text box next to the Add button. Then click Add.
EXAMPLE: If you select DISPLAYNAME in the first dropdown menu; CONTAINS in the second dropdown menu; and if you enter act in the third dropdown menu located next to the Add button, then you have created the following filter: DISPLAYNAME CONTAINS act. With this filter all groups with DISPLAYNAME containing act will be displayed on the Groups tab.
By clicking the Add button the filter will be displayed in the text box below, as seen on the following figure.
You can even check the syntax by clicking on the Check Syntax button.
3.Click Save.
4.If the filter you have created is a new one then, upon clicking on the Save button, another dialog window opens where you can enter the name in the Name of the filter text box, e.g. Filter act. Confirm by clicking OK. A filtered list of groups will be displayed on the Groups tab. (i.e. groups whose DISPLAYNAME contains act)
The figure below shows only those groups whose DISPLAYNAME contains act (Filter act from the above mentioned example).
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NOTE: Instead of creating a filter you may want to use someone elses. In that case, upon clicking on the Set filter button select the name in the Select user dropdown menu and the filter in the Select filter dropdown menu. The selected filter will be displayed in the text box below. Confirm by clicking OK in the Filter window. |
How to remove a filter
On the Groups tab in Manager view you have an option to set a filter to display only groups meeting the criteria. Having set a filter, the Set filter button turns green (see below).
To remove a previously set filter, simply click on the Clear filter button. The list of all synchronized groups will be displayed again and the Set filter button turns black.