Mark for deletion
This option marks selected documents as deleted. Only documents marked as deleted can be purged from the archive after their retention time expires. They will be completely deleted with the Delete Files job, if such a job is scheduled. Documents that are not marked as deleted will never be purged unless you have defined a retention time for them.
Steps to mark items for deletion
1.Right-click the selected item in the search result list view and select Mark for deletion option from the context menu.
2.Then click Yes. As a result the item will be marked for deletion. It will neither be accessible in the Archive Manager for Exchange sever nor in the ArchiveWeb application. It can be only be found with the Advanced Archive Search.
Recover document
Email items that are marked for deletion but available in the archive are displayed with blue icons in the search results list. It is possible to recover these documents and view them in Archive Manager for Exchange server and in ArchiveWeb.
To recover document marked for deletion:
1.Right-click the selected item in the search results list view and select Recover document option from the context menu.
2.As a result the deletion mark will be removed and the item will be again displayed on the Archive tab in the Archive view as a lost item. It will be also be accessible also ArchiveWeb.
Appendix
·How to create a customized HTML shortcut template
How to create a customized HTML shortcut template
On the Shortcut tab of the Archive Manager for Exchange (Tools/Options/Archive settings/Shortcut tab) you can configure Archive Manager for Exchange to create HTML shortcuts for archived emails. The appearance of the archived email in the Outlook Preview pane depends on the template which you choose on that Shortcut tab. Besides the default template for the shortcuts you can create your own templates satisfying your criteria and thus modify the design of the Outlook preview pane for archived emails.
To create your own template:
1.Go to <installdir>\ Metalogix\MAM4Exchange\Tools\Templates.
2.In the Template directory create a new folder. Its name will be the name of your new template displayed on the Tools\ Options\ Archive settings\ Shortcut tab of Archive Manager for Exchange (in our example the name of the template is Beautiful).
3.Copy the sampleHTMLShortcut.html file to the new template folder (in our case to Beautiful). Or copy the html file from the Default folder, if the sample is not available.
4.Rename the sampleHTMLShortcut.html to HTMLShortcut.html.
5.Now you can modify the HTMLShortcut.html file in the new folder to create your template. To do so, open the file in Notepad and edit the HTML code.
Important variables:
%ATTACHMENTS% - email attachments
%BUTTONS% - buttons
%BODY% - message body
%PROPERTIES% - message specific properties needed for Macintosh clients
The original HTML:
<!DOCTYPE html PUBLIC "-//W3C//DTD XHTML 1.0 Strict//EN" "http://www.w3.org/TR/xhtml1/DTD/xhtml1-strict.dtd">
<html xmlns="http://www.w3.org/1999/xhtml">
<head>
<meta http-equiv="content-type" content="text/html; charset=utf-8"/>
<title>
</title>
<style type="text/css">
<!--
body {
margin: 0;
text-align: center;
padding-top: 10px;
}
td.hlavicka {
display: block;
height: 20px;
color: white;
background-color: #6699FF;
font-family: arial;
font-size: 14px;
text-align:left;
}
td.hlavicka span {
font-weight: bold;
padding-left: 5px;
}
td.buttons {
vertical-align: bottom;
text-align: right;
padding-right: 10px;
padding-bottom: 10px;
}
td.buttons a {
color: #FFFFFF;
background-color: #6699FF;
font-family: arial;
font-size: 11px;
padding: 5px;
border: 1px solid #333366;
font-weight: bold;
text-decoration: none;
margin-left: 3px;
}
td.buttons a:hover {
font-size: 12px;
font-weight: bold;
}
td.prilohy {
background-color: white;
font-family: arial;
font-size: 12px;
padding: 5px 5px 5px 5px;
text-align:left;
}
td.prilohy a {
color: black;
margin-right: 15px;
margin-top: 15px;
font-style: normal;
}
td.prilohy a:hover {
text-align: center;
font-weight: bold;
}
td.ciara {
background-color: #333366;
width: 100%;
}
td.text {
display: float;
color: #2a2a2a;
text-align: center;
background-color: white;
font-family: arial;
font-size: 12px;
padding: 5px;
text-align:left;
}
td.stred {
border: 1px solid #333366;
}
td.pata {
display: block;
width: 99.9%;
height: 15px;
background-color: #6699CC;
padding-right: 0;
}
-->
</style>
</head>
<body>
<table width="100%" border="0" cellspacing="0" cellpadding="0">
<tr>
<td bgcolor="white" class="stred" height="100%" >
<table width="100%" border="0" height="10" cellspacing="0" cellpadding="0">
<tr>
<td height="100%" class="hlavicka"> <span>This message was archived</span></td>
</tr>
</table>
<table width="100%" border="0" height="10" cellspacing="0" cellpadding="0">
<tr>
<td height="100%" class="prilohy">%ATTACHMENTS%</td>
<td height="100%" class="buttons" nowrap>%BUTTONS%</td>
</tr>
</table>
<table width="100%" border="0" height="2" cellspacing="0" cellpadding="0">
<tr>
<td bgcolor="#a0c3c9" width="100%" height="2px"></td>
</tr>
</table>
<table width="100%" border="0" height="10" cellspacing="0" cellpadding="0">
<tr>
<td height="100%" class="text">
<pre WRAP="hard">%BODY%</pre>
</td>
</tr>
</table>
<table width="100%" border="0" height="10" cellspacing="0" cellpadding="0">
<tr>
<td height="100%" class="pata"><b></b></td>
</tr>
</table>
</td>
</tr>
</table>
</body>
</html>
Default HTML shortcut in the preview pane Example of customized HTML shortcut