Nova Current - User Guide

There are several ways to customize reports so they are specific to your organization. You can customize a report's sections and layout. You can customize the data source and fields used in each section. And, you can customize how information displays in each section by applying sorting and filters.

Searching reports

You can search for reports based on the title or description.

Cloning reports

You can clone any of the reports. After you give the new report a unique name, you can customize the new report by adding/removing sections, fields, and sorts/filters, so the new reports show exactly what you want to see.
Clone1

Sharing reports across the organization

Organizing your organization's reports is easy, too. For example, you can share reports with the other Nova users from your organization.

ReportDesignerReportExample1

Scheduling reports

You can schedule reports to be sent one time or periodically to stakeholders.

Importing and exporting report definitions

And, you can download a report definition, storing it for safe keeping. This is helpful in case the report definition gets edited by someone in your organization and you want to restore a previous version of the report. Here is how you can download a report definition:
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And, here is how you import a report definition:

Import1

Data sources

Reports built using the Nova Report Builder contain information from from various data sources. For example, reports might contain data related to Microsoft Teams, Yammer, Skype, and more. Additional data sources will be added over time.

A data source is a specific subset of data fields that are collected into a grouping for report creation.

Here is an example. In the menu, data source categories are shown in blue and the actual data sources are shown in black.

DataSources3

As you see in the image above, data sources are separated into categories. Here is more about each category:

Data Source Category

Description

Data Sources

Alert Data

This includes data based from alerts from the Notification Center.

Alert

Audit Data

This is audit data relating to Office 365.

Office 365 Audit Data

Exchange Data

This is data relating to your Exchange environment, including data sources for Mailboxes and user activity.

Distribution Lists

EXOL and MSOL Role Group Members

Exchange Client Access Settings

Exchange Recipient Attributes

Exchange User Activity Aggregate

Mailbox Permissions

Malware History (Aggregated)

Office 365 Mail Flow Status

Office 365 Mail Traffic - Advanced Threat Protection

Office 365 Mailbox Statistics (Daily)

Office 365 Mailboxes

Office 365 Messages Monthly

Public Folders

Spam History (Aggregated)

User Message Statistics (Aggregated)

User Message Statistics (Daily)

License Data

This is data for your license management in your environment.

Licenses

Tenant License History

Tenant Licenses

User Licenses

User Service Plans

Mobile Data

This includes data for mobile usage, including devices used by your users and applications downloaded.

Intune Audit Events

Intune Detected Applications

Intune Managed Devices

Intune Managed Windows Devices

Office 365 Mobile Devices

Office 365 Data

This is data in relation to your Office 365 environment, including Azure groups and members, as well as subscriptions.

Azure Group Members

Azure Groups

Azure Users Activity by Service

Office 365 Message Center Overview

Office 365 Service Status

Office 365 Subscriptions

Role Group Members

Role Groups

Tenant Details

User Product Activations

OneDrive Data

This is data about your OneDrive environment.

OneDrive Tenant Activity

OneDrive User Activity Aggregate

OneDrive User Statistics

Organization Data

This is data relating to your organization in the Tenant Management System.

info

NOTE: You may see restricted data sources depending on your role within Nova.

Organization

Organization Type

Service Account

Subscription

Subscription Item

Other

This includes data about licenses and sign-ins.

Azure Sign Ins

Latest Data Collection Results

Office 365 Licenses

Score History

SharePoint Data

This is data about your SharePoint environment.

SharePoint Library Settings

SharePoint Site Usage

SharePoint Sites

SharePoint Sites and Libraries

SharePoint Tenant Activity

SharePoint User Activity Aggregate

Skype For Business Data

This is data about your Skype for Business environment.

Skype Activity History

Skype User Device Usage History

Skype for Business Tenant Activity

Skype for Business User Activity Aggregate

Teams Data

This is data about your Teams environment.

Azure Group Members

Azure Group Owners

Microsoft Teams

Teams Channels

Teams Installed Apps

Teams OneDrive Storage

Teams Tenant Activity History

Teams User Activity Aggregate

Teams User Activity History

Yammer Data

This is data about your Yammer environment.

Yammer Tenant Activity

Yammer User Activity Aggregate

User Data

This includes Office 365 user-related data. For example, display names, job titles, location, etc.

Entra ID Contacts

Entra ID Users

Entra ID Users Usage Statistics

Azure MFA/SSPR

PSTN Call Records

Private, public and system reports

There are different types of reports that are immediately available to you in the Report Center, each with their own different actions.

System reports

System reports are pre-built reports that are available with your subscription straight away. With a variety of system reports at your fingertips, information on Microsoft workloads, user details, licensing, security and more are all ready for you to view. If you are brand new to Nova reporting, we have highlighted some system reports that you may find helpful.

Report Name	Report Description	Data Chart Type	Report Section	Section Description
OneDrive Usage Charts	An overview of users engagement with OneDrive.	Combined Line Graph	OneDrive Usage Summary	Files edited and viewed, files shared internally and externally and files synced.
		Line Graph	Files Viewed per Day	Amount of OneDrive files viewed within a 30 day period
		Line Graph	Files Shared Internally per Day	Amount of OneDrive files shared within your organization over the past 30 days.
		Line Graph	Files Shared Externally per Day	Amount of OneDrive files shared outside of your organization per day over the past 30 days.
		Line Graph	Files Synced per Day	Amount of OneDrive files synced to OneDrive within the past 30 days.
User Details	An overview of the details of users within your environment.	Table	User Details	Core user details, including display name, email, job title and department.
		Pie Chart	Users by Country	Amount of users in each country of your organization.
		Timeline	Most Recent Password Changes	Most recent password changes within your organization.
		Table	List of Disabled Users	List of disabled users but still are users within your organization. Fields include name, email, job title and department.
License Overview	An overview of your licenses at tenant level.	Pie Chart	Tenant License Distribution	Licenses distributed within your organization, by license name.
		Table	Licenses Purchases or Available	Licenses that have been purchased and/or are available within your tenant. Data fields include licenses assigned, licenses unassigned, percentage of licenses that have been assigned and percentage of licenses that are idle.
		Table	Licenses Applied by User	Main license applied to each user.
		Table	License Assignment Dates	Licenses applied to a user, and when that license was used most recently.
		Pie Chart	Has Exchange License	How many users have and do not have an Exchange licensed assigned to them.
		Pie Chart	Has Teams License	How many users have and do not have an Teams licensed assigned to them.
		Pie Chart	Has SharePoint License	How many users have and do not have an SharePoint licensed assigned to them.
		Pie Chart	Has Skype License	How many users have and do not have an Skype licensed assigned to them.
		Pie Chart	Has OneDrive License	How many users have and do not have an OneDrive licensed assigned to them.
		Pie Chart	Has Yammer License	How many users have and do not have an Yammer licensed assigned to them.
Mail Traffic	An overview of mailing activity at tenant level.	Line Graph	Inbound Good Mail (Last 30 Days)	Number of safe mail received in the environment within the past 30 days.
		Line Graph	Outbound Good Mail (Last 30 Days)	Number of safe mail sent from the environment within the past 30 days.
		Line Graph	Inbound Spam (Last 30 Days)	Number of spam mail received in the environment in the past 30 days.
		Line Graph	Outbound Malware (Last 30 Days)	Number of spam mail being sent from the environment in the past 30 days.
		Table	Mail Traffic Statistics (30 Days)	An overview of mail traffic within the environment within the past 30 days. Data fields include Inbound and Outbound Good and Spam mail, as well as Outbound Spam Envelope and IP Block.
		Table	Spam and Malware Traffic (30 days)	Number of spam and malware mail being sent and received within the environment within the past 30 days.
		Heat Map	Messages sent this month	Amount of messages sent by department in the past 30 days.
Teams Usage	An overview of Microsoft Teams usage by users at tenant level.	Stacked Line Graph	30 day call, chat and meeting count	Amount of calls, chats and meetings held within Teams in a 30 day period across the environment.
		Column	Teams Chats by Department (This Month)	Amount of Teams chat messages being sent across the environment by department in the past 30 days.
		Column	Teams Meetings History by Department (This Month)	Amount of Teams meetings being held across the environment by department in the past 30 days. This chart is sorted by department.
		Stacked Column	Teams Meetings History by Department (This Month)	Amount of Teams meetings being held across the environment by department in the past 30 days. This chart is sorted by date.
		Stacked Column	Teams Chats by Department (This Month)	Amount of Teams chats being sent across the environment by department in the past 30 days. This chart is sorted by date.
Irregular Sign-Ins	Details on unknown sign-ins at tenant level.	Table	List of Irregular Sign-Ins	Details on failed sign-ins, including Failure Reason, Sign-In Date and Time and Error Code.
		Pie Chart	Location of Irregular Sign-Ins (Last 7 Days)	Irregular sign-ins by country in the past 7 days. Interactive wedges include information on Failure Reasons and Sign In Time and Date.
		Table	Irregular Sign-In Details Count (Last 7 Days)	Details on the amount of errors that each Error Failure has had in the past 7 days.
Mobile Device Type and Distribution	Details on users' mobile device types and operating systems at tenant level.	Pie Chart	Devices by Client Type	Amount of users associated with each client type.
		Stacked Column	Devices by OS with Department	Amount of users associated with each mobile Operating System, sub-grouped by department.
		Pie Chart	Active Device OS Distribution	Amount of users associated with each mobile Operating System.
		Table	Apple Devices	A list of users who have an Apple device. Data fields include assigned country, access state and device model.
		Table	Android Devices	A list of users who have an Android device. Data fields include assigned country, access state and device model.
		Table	Windows Devices	A list of users who have a Windows device. Data fields include assigned country, access state and device model.
		Heatmap	Device by Type and Country	A chart of how many device manufacturers are associated with users by country.
Administrative Roles and Global Administrators	Details on users' roles and role distribution within an environment.	Table	Administrative roles	A list of users' who have been granted administrative roles within an organization.
		Table	Global Administrators	A list of users' who have been granted a global administrator role within an organization.
		Table	Defined Roles	A list of users' who have a specific role assigned to them.
		Pie Chart	Role Distribution	The number of users in specific roles.
		Table	Users with Administrative Role (Extended Details)	Details on a user's role, including role name, type and description.
		Timeline	Changes in Roles	Names and details of users' that have had their roles changed.

System reports can be downloaded as a CSV format, but can not be edited, scheduled or deleted from the Report Center. If you would like to edit or schedule a report, you can do so by cloning it, which you can do by clicking on the ellipses or by opening the report and clicking on 'Edit', which will prompt you to clone the report. To find out more on what you can do with a report, click here.

Public reports

Public reports can be seen, edited, printed, scheduled and/or downloaded by your organization.

Private reports

Private reports can only be seen by you, and are hidden from the other users of your organization. You can take the same actions as public reports.

Creating a custom report

Here is an overview of the steps you will follow to create a new report.

1.Select the Report Center option from the left menu bar.

2.Click Create Report, which is located in the top right corner of the page.

3.Enter a report name in the text field.

4.Click the + sign in the empty section to add a new section to the report.

5.Give the section a name in the Add Title field, and add a description if necessary, and select the tick icon to save the title and description.

6.Choose how you would like your data to be presented; choose between a chart, graph, table, timeline, or map. Find more on data presentation types in the following sections.

7.Choose a data source, depending on the information you would like to present.

8.If necessary, choose an organization and organization group.

From this point, the steps vary dependent on your choice of presentation type.

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Nova Current - User Guide

Customize and organize reports

Data sources

Private, public and system reports

Creating a custom report