MessageStats 7.8 - Report Pack for Exchange Online User Guide

Introducing the Reports

Introducing the Reports

The MessageStats reports are a collection of reports that are accessible from the MessageStats web-based reports console. When you collect data with the Exchange Online report pack, the data is stored in separate tables in the MessageStats database. The reports provides you with a tool to report on the use of your Exchange Online users and mailboxes.

The following features are included in MessageStats reports:

•	The Web Report Wizard that allows you to configure and generate reports, and provides report parts that you can add to and arrange on reports.

•	The Graph Wizard allows you to create custom graphs from the data sources that you select.

•	Predefined role-based security settings allow you to control who can view reports and create custom reports.

•	A subscription service allows you to deliver reports through email, web sites, file shares, or ftp (file transfer protocol) site.

•	Tooltips that display when you hover over column headings or over items in graphs can reveal detailed information.

Using the console, you can perform the following tasks:

•	Group, insert, append, remove, and sort fields on reports. Quick Filters allow you to change report parameters quickly and easily to focus your report.

•	Display report data in bar graphs, line graphs, and pie charts.

•	Export or email entire reports in Microsoft Excel, text (as either comma-separated values or tab-separated values), XML, as a Word file, in HTML, or MHTML.

•	Select portions of reports, such as columns or rows, and export the selections or send by email. You can also select a graph or chart to export it or send it by email.

For more information about how to use these features, refer to the MessageStats Reports User Guide and MessageStats Administrator Guide.

Viewing the Exchange Online Reports

Viewing the Exchange Online Reports

After Exchange Online gathering tasks have run successfully, you can view reports using the web-based MessageStats Reports component.

To access Exchange Online reports

1	Click Start and select Programs | Quest | MessageStats | MessageStats Reports.

- OR -

Enter the following in your web browser:

http://<MessageStatsReportsservername>/MessageStatsReports

2	In the reports treeview, select Report Packs | Exchange Online.

3	Select the report that you want to view.

4	Select report filters, if necessary, and click Apply Filter to view the report.

For most reports which do not have any required filters, you can click Apply Filter without selecting any specific filters to display the report.

Types of Exchange Online Reports

Types of Exchange Online Reports

When you click When you click Exchange Online folder in the report treeview, the available reports are displayed.

The Exchange Online reports are grouped in the following types of reports:

•	User Report Descriptions

•	Mailbox Report Descriptions

•	Mailbox Security Report Descriptions

Inserting Additional Information in Reports

For many reports, you can insert additional information. For example, for user reports, such as User Activity, you can insert additional user information including the mobile telephone number or manager.

To insert additional information in a report

1	When viewing a report, right-click a column heading and select Insert Field.

2	Select a field from the list of additional fields that are available.

Editing Reports

Editing Reports

You can modify both the configured MessageStats Report Pack for Exchange Online Reports and any custom reports that you create. You can edit reports in the following ways:

•	Using the Edit button on the report listview

•	Selecting filters before rendering a report

•	Using the Quick Filter Bar at the bottom of the report

•	Using Save Report Settings to retain the filters, sort and grouping options, and any other modifications that you have made to a report, to facilitate the creation of subsequent reports with the same settings.

•	Using the column headers on the reports to change grouping and sorting options

•	Using the Edit menu on the toolbar to launch the MessageStats Report Pack for Exchange Online Reports Wizard

The following table describes the extent of editing for each type:

 

Table 1. Editing options for reports.

Type	Description
Edit Button	Allows you to copy the report to a different destination folder, move the report to a different location, rename or delete the report, or edit the report description.
Filters	Allows you to restrict the report content to specific information before the report is rendered.
Quick Filter Bar	Allows you to change filter options and regenerate the report. For more information, see Using Quick Filters.
Column Header	Allows you to add or remove fields in the report, and change group and sort options. For more information, see Changing Grouping OptionsChanging Grouping Options.
Edit Menu	Opens the Web Report Wizard to allow you to customize or modify an existing report.