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Migrator for Notes to SharePoint 6.15 - User Guide

Migrator for Notes to SharePoint Migrator for Notes to SharePoint Console
Overview Console configuration using the setup wizard Advanced configuration options Database discovery QuickPlace/Quickr discovery Domino.Doc discovery Discover directory entries Import database records Notes databases Applications Classification Rules Classification Rule Properties SharePoint Targets Scheduled tasks Reports Task history Link Analyzer/Updater/Finalizer License
Migrator for Notes to SharePoint Designer Migration jobs Appendix: Reference information

Classification tab

Technical Classification

Class: The technical classification of the given database. This is automatically populated by the Classification Rules engine. You can change this value manually by selecting a different class in the dropdown list box. To keep this manual change from being over-ridden in future design scans, select the Locked check box. If you do not see the class you want to assign this database to, you can define a technical class using the Classification Rules node. For more information, see Notes databases.

Business Classification

Class: The business classification of the given database. This is automatically populated by the Classification Rules engine. You can change this value manually by selecting a different class in the dropdown list box. To keep this manual change from being over-ridden in future design scans, select the Locked check box. If you do not see the class you want to assign this database to, you can define a business class using the Classification Rules node. For more information, see Notes databases.
Comments: Free form text field

Database Access tab

This database access information is automatically populated during the Database Discovery process. This tab contains a list of all the users of the given database. To update this list, select the Scan Data button.

The user list contains the following information:

Name: User name
Access: Type of access
Create: Do they have Create privileges?
Delete: Do they have Delete privileges?
Roles: Roles the user is associated with.

Usage Analysis tab

The Usage Analysis tab is automatically populated during the Database Discovery process. This tab contains user activity based on the data scan. To get updated user activity, rerun the data scan for the given database. The ‘as of’ date is the date of the last scan.

The statistics displayed are:

The user activity table displays the number of database reads, number of writes and number of uses in the last 24 hours, last week and last month.

Details by user button gives you the number of reads, writes and uses as well as the last read, last write and last used dates by user. It also displays if the user is part of the Excluded User Names list. A user can be added or removed from the Global Excluded User Names List using the context menu once the row for the user has been highlighted. This type of change does require the Data Scan to be re-run it to be picked up in the details.

Data Analysis tab

The Data Analysis tab is automatically populated by the Data Scan process. To update the information on this tab, rerun the process using the scan data buttons on the top right of this tab. Click the Rich Text Scan button to run the full scan that reads the rich text and identifies Docs with Notes Rich Text, Docs with MIME, Docs with Images, and Docs with DocLinks. Click the Document Scan button to run the scan that opens each document and counts up Attachments, but does not read rich text fields. This is up to twice as fast as the rich text scan. Click the Doclink Scan button to run a Doclink scan.

This tab contains the following data analysis:

Database size

Total size of the database

Data Document Size

Total size of all documents stored in the database (excluding design elements, deleted documents and unused database space)

Data Documents

Number of data documents

with Attachments

Number of documents with attachments

with Objects

Number of documents with embedded OLE objects

with Responses

Number of documents with responses

with Notes Rich Text

Number of documents with native Notes Rich Text

with MIME/HTML

Number of documents with MIME/HTML

with Images

Number of documents with embedded images

with DocLinks

Number of documents with DocLinks

with Embedded Forms

Number of documents with embedded copies of the original Notes form that was used to create the document. This is useful for seeing how prevalent embedded forms are in practice.

with Reader Security

Number of documents with reader security

with Writer Security

Number of documents with writer security

with Signatures

Number of documents that are digitally signed

with Encryption

Number of documents with encryption

Profile Documents

Number of Profile Documents. These are special types of documents in a Notes database that are typically used to store per-user profile information for an application. Since these are not "normal" documents they will not show up in views and folders.

Blocked Attachments

Number of attachments that will be blocked by SharePoint and therefore will not be included in the migration. This number includes files that are larger than the maximum attachment size allowed as well as files whose extensions are on the blocked file extension list. To view or define the list of blocked file extensions, see SharePoint tab of the Advanced Configuration Options dialog box.

Oversized Attachments

Number of attachments that are larger than allowed and therefore will not be included in the migration. To view or define the maximum attachment size, see SharePoint tab of the Advanced Configuration Options dialog box

Doclinks

Shows the total number of Doclinks in all known databases. Click this button to view Doclink information for each database, including the number of Doclinks, server, and last filepath of the database.

By forms used

Gives you statistics around the number of forms used of which type and when. The number of forms used as “document types” of actual data documents is typically far less than the number of forms in the database design. Knowing which forms are used to create actual data documents is often helpful when planning the equivalent Content Types in SharePoint.

By unique authors

gives you statistics around data created by each user

Attachments

shows you the summary of Attachments by file extension or by size depending on which radio button is selected. The red X indicates what will be blocked during migration.

Click the Details link to open the Blocked Attachments Details dialog box. This information is not available as a Report data source, but it is available as part of the export to XML (for end user reporting)

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