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MessageStats 7.8 - Reports User Guide

Viewing, Creating, and Editing MessageStats Reports My Reports and Corporate Reports Exchange Executive Summaries Reports Exchange Organizations Reports Exchange Server Reports Exchange Content Analysis Reports Exchange Mailboxes Reports Exchange Mail Contacts Reports Exchange Distribution Groups Reports Exchange Public Folders Reports Exchange Storage Reports Exchange Internet Reports Exchange Inventory Reports Migration Reports MessageStats Gathering Reports Appendix A: How to Read the Reports Report Filter Definitions

Introducing Inventory and Chargeback Reports

Inventory reports automate much of the work that is needed for planning changes or migrations in an Exchange environment. The reports can also simplify much of the ongoing management of Microsoft Exchange.

Whether you are reviewing your Exchange organization to tune message transport or are cleaning up unneccessary overhead, inventory reports add significant value.

You can define scope to a single object and determine the steps that should be taken to increase the productivity of your environment. For pre-migration assessments, you can create regions to model the server and storage consolidations based on actual metrics.

About Chargeback Reports

Using the Chargeback reports, you can calculate charges based on usage of the system. The Chargeback reports apply the definitions to your data storage and resource usage statistics.

To see cost information in the Chargeback reports, you must define the storage and usage costs in the MessageStats console. The chargeback amounts can then be distributed back to the departments or groups that incurred the expenses.

To set chargeback amounts in the MessageStats console
1
Right-click the Tasks node in the treeview and select Properties.
2
Click the Financials tab.
3
Enter a value in the Cost per MB Stored box.
4
Enter a value in the Cost per Internal MB Sent box.
5
Enter a value in the Cost per Internet MB Sent box.

Chargeback Report Descriptions

The following reports are found in the Chargeback folder:

 
Table 1. Inventory Chargeback reports.
Report
Description
Filters

Chargeback by Mailbox Sizes

This report is similar to the Mailboxes - Mailbox Sizes report, providing a list of mailboxes and their associated sizes. The Chargeback Mailbox Sizes report also contains a Cost field that contains the storage cost incurred by the specific mailbox.

Linked Reports

Click the Display Name field to view the Mailbox Activity Summary report. The Mailbox Activity Summary report contains a graph of the physical messages sent and received, and the total physical messages associated with that mailbox.

In the Mailbox Activity Summary report, click the Display Name field to view the Top Mailbox Sizes report.

•
Date
•
Show Mailboxes
•
Display Name
•
Department
•
Office
•
Company
•
Distribution Group
•
Database Distinguished Name
•
Organizational Unit
•
Server/DAG
•
Server Roles
•
Region
•
Organization

Chargeback by Senders

This report is similar to the Mailbox Senders report, providing a list of email senders over a specific period of time. The report also contains a Cost field that contains the usage cost incurred by the specific mailbox.

You can right-click on a heading and use the Insert Field option to add additional information. You can insert user details such as mobile telephone number, or mailbox information such as the object GUID in Active Directory.
•
Date
•
Department
•
Office
•
Company
•
Distribution Group
•
Database Distinguished Name
•
Organizational Unit
•
Server/DAG
•
Server Roles
•
Region
•
Organization

Chargeback by Internet Senders

The Chargeback by Internet Senders report is similar to the Mailboxes Top Internet Senders and Receivers report, listing Internet email senders over a specific period of time. The Chargeback by Internet Senders report also contains a Cost field that contains the usage cost incurred by the specific mailbox.

You can right-click on a heading and use the Insert Field option to add additional information. You can insert user details such as mobile telephone number, or mailbox information such as the object GUID in Active Directory.
•
Date
•
Department
•
Office
•
Company
•
Distribution Group
•
Database Distinguished Name
•
Organizational Unit
•
Server/DAG
•
Server Roles
•
Region
•
Organization

About Inventory Reports

MessageStats provides inventory information so that you can review the components of an Exchange environment. The Inventory reports include information from the most recent MessageStats gatherings, and provide an up-to-date view of your Exchange environment.

You can view summary information about your Exchange organizations, or specific region, server, databases, mailbox, public folder, or distribution group inventory information.

 
* 
TIP: To include hidden mailboxes in the Mailbox Inventory reports, you must enable the Allow hidden mailboxes in Mailbox Reports check box on the Delivery Time Threshold property page. To access the Delivery Time Threshold property page, right-click the Tasks node in the treeview and select Properties.

You can also view information about archive mailboxes as well as information about primary mailboxes.

About the Presence Icons

If you have Outlook and Office Communicator installed and running on the computer on which you view reports, you can view presence status icons in any inventory report that shows the individual mailboxes.

If you right-click a status icon, you can communicate with the mailbox owner. For more information about presence information in reports, see Viewing Presence Information .

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