If Outlook is to be installed or upgraded on user workstations, you must determine how to accomplish the installations or upgrades before the first users are migrated. In most organizations, users have the native Notes client and must have Outlook installed. However some organizations might have a MAPI service that permits Microsoft Outlook to access Domino.
Both the MNE Data Migration Wizard and the Self-Service Desktop Migrator (SSDM) can migrate the same types of data. Migration is usually more efficient if an administrator can use the Data Migration Wizard to migrate all or most users in batches called user collections. A user collection typically contains a hundred or so users all migrated together in a single run. Your migration plan should specify whether you will migrate users in batches, one at a time, or using some combination of the two.
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Grouping Method: Determine how to group your users for migration. It is helpful to migrate users in logical groups, grouped by business function or administrative entity, or by physical proximity, so users can support each other through the transition. |
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Optimum Number of Users Per Collection: The optimum number of users for a migration collection depends on the per-user data volume on the source server, data geography (physical distribution), bandwidth, and capacities and configuration of the destination servers. The number of users per collection should also correlate to the capacity of your organization's Help desk since the transition will likely increase demand for Help resources. The log files generated by the wizards can bloat to unwieldy sizes for collections much greater than 100 users if you need to set logging to verbose mode. |
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Migration Scheduling: Determine how you will schedule collections for migration. Scheduling is often a matter of avoiding the critical dates for each user collection. For example, finance and accounting staff should not be disrupted at the beginning of the month when they are trying to close the books. Similarly, sales staff prefer no interruptions near the end of a quarter when they are attempting to meet their quotas. Many organizations migrate their IS or Help Desk staff first, since they are typically the most savvy users and can help to support other users as the migration proceeds. |
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Access by replicas on server: Looks for user data in replicas that have been uploaded to a specific location on a server. For this option the administrator account specified on the Notes Login Information screen must be listed as a manager on all NSF files to be migrated. When the MNE PAB Replicator is used, the administrator account is automatically added as a manager when users copy their PABs to the server. |
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Access by file system, in specified directories: Looks for user data in a particular directory subtree. This option requires that all migrating users be logged off and their NSF files be closed at the time they are migrated. |
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Location specified by a column in the SQL Server database: Determines the location of user data by looking in a column of the SQL Server database. The database table must be prepared with these values before the program is run. |
The Data Migration Wizard also offers this fourth option for PABs (only):
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PABs contained within server mail files: Looks for the user PABs in the user mail files on the Domino server—a useful option when users with iNotes web access have their address books stored in their mail database files. The PAB can be migrated either via the Domino server or by file system access. If you are using the Domino server method, the administrator account specified on the Notes Login Information screen must be listed as a manager on all NSF files to be migrated. If file system access method is used, all users must be logged off and their NSF files closed at the time they are migrated. |
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