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MessageStats 7.8.1 - Reports User Guide

Upgrading MessageStats Overview Typical MessageStats Upgrade Scenarios Moving the MessageStats Database Moving and Upgrading MessageStats Moving Custom Reports and Report Subscriptions Viewing, Creating, and Editing MessageStats Reports My Reports and Corporate Reports Exchange Executive Summaries Reports Exchange Organizations Reports Exchange Server Reports Exchange Content Analysis Reports Exchange Mailboxes Reports Exchange Mail Contacts Reports Exchange Distribution Groups Reports Exchange Public Folders Reports Exchange Storage Reports Exchange Internet Reports Exchange Inventory Reports Migration Reports MessageStats Gathering Reports Appendix A: How to Read the Reports Report Filter Definitions

File-System Based Security

In addition to the Web Report security roles, you can set an additional level of security using a file-based permissions scheme. At minimum, the role-based security scheme allows all roles to view all reports.

Alternately, a file-based permission scheme can restrict the available reports to some users. Explicit permissions are applied on a per-group or per-user basis, and assigned to individual files, folders, and reports. You can configure the settings so that different groups, such as executive management, the help desk, and Exchange administrators can see different report nodes and reports.

You can create more sophisticated security schemes by modifying the file permissions for reports and folders in the file system on the web server. Report files and folders are normally located in the following path: c:\inetpub\wwwroot\MessageStatsReports\Reports.

By restricting the reports that are available to all users, you can protect sensitive analytical data from users that do not require that information.

Users connecting through a web browser see only report files and folders for which they have read access permissions, and folders for which they have list permissions in the file system.

Security Scenarios

Though permission-based security provides more detailed control than role-based security, it requires action on an administrator’s part. MessageStats does not provide the functionality to manipulate the permissions on files and folders. You must use native Microsoft tools to create the Windows NTFS security changes.

Refer to Microsoft Windows native tools procedures for more detailed information about implementing NTFS security scenarios.

 
Table 15. Possible security implementations.
Implementation
Details

Restricting access to standard report folders

Using native Microsoft Windows tools, remove the Web Reports Administrators, Authors, and Users roles from the folder you want to restrict.

Create new security groups and add the members to those groups.

Add your newly-created security groups and their access rights to the report folder you want to restrict.

Restricting access to newly-created report folders

Create a new report folder in the treeview. For more information, see File Menu Commands .

Using native Microsoft Windows tools, remove the Web Reports Administrators, Authors, and Users roles from the folder you want to restrict.

Create new security groups and add the members to those groups.

Add your newly-created security groups and their access rights to the report folder you want to restrict.

Restricting access to individual standard reports

Using native Microsoft Windows tools, remove the Web Reports Administrators, Authors, and Users roles from the report you want to restrict.

Create new security groups and add the members to those groups.

Add your newly-created security groups and their access rights to the report you want to restrict.

Restricting access to individual Custom Reports

Create a Custom Report. For more information, see Creating Custom Reports .

Using native Microsoft Windows tools, remove the Web Reports Administrators, Authors, and Users roles from the report you want to restrict.

Create new security groups and add the members to those groups.

Add your newly-created security groups and their access rights to the report you want to restrict.

Configuring Report Subscriptions

Configuring Report Subscriptions

The MessageStats Reports subscription service generates specific reports on a regular schedule. You can define subscriptions that embed a link to a report location in an email message, that embed the report in an email, or that send a message with an attachment that contains the report. You can also publish the reports to a file share, to an FTP site, or to a web site. Use the Subscription Wizard to set up and schedule the report subscriptions.

If the password for an account that was used to create a subscription is changed, the subscription will stop working. There are no error messages but the subscription will not be sent. You must select and modify the subscription and update the password for the subscription to begin to work again.

Specifying the SMTP Relay Server for Subscriptions

If you did not specify the SMTP relay mail server to be used for subscriptions during installation, you must do so before you create and run subscriptions. You can access the dialog in which you specify the server in one of two ways.

To specify the SMTP relay mail server through Administrative Options
1
Select File | Administrative Options.
2
In the Email Server Configuration section, click Settings.
3
Enter the server name for the SMTP relay mail server to be used for report subscriptions.
To specify the SMTP relay mail server from the Subscriptions page
1
Select File | Subscriptions.
2
On the Subscriptions page, select Subscriptions | Configure Subscriptions.
3
Enter the server name for the SMTP relay mail server to be used for report subscriptions.
Prerequisites for Publishing Reports to a Web Site

Web-based Distributed Authoring and Versioning (WebDAV) must be enabled on the IIS server if you are publishing a subscription to a web site. Also, both read and write permissions must be set on the virtual directory for the subscription.

For a Windows server with IIS 6 installed, you may also have to install WebDAV since it is not installed by default. To install WebDAV on an IIS 6 server, select Add or Remove Programs in the Control Panel and run the Windows Components Wizard. You can find WebDAV under Application Server | Internet Information Services | World Wide Web Service | WebDAV Publishing.

Once WebDAV is installed, ensure that it is enabled. Check the WebDAV option under the Web Services Extensions node in IIS Manager.

Verify that the correct permissions are set on the target virtual directory. Select the Virtual Directory tab on the Properties sheet for the virtual directory. Ensure the following options are selected:

•
Read
•
Write
•
Log visits

Configure the NTFS permissions for the content folder on your web server to ensure that the user account that is used to create the subscription has adequate permissions. Open Windows Explorer, open the Properties sheet for your content directory, and select the Security tab.

In addition to write permissions, the user account must also have the following permissions:

•
Create Files/ Write Data
•
Create Folders/ Append Data

Creating and Changing Report Subscriptions

Use the Subscription Wizard to set up and schedule the report subscriptions.

To access the Subscriptions page
•
In the folder view, select File | Subscriptions.
This opens the Subscriptions page.

From the Subscriptions page you can

•
Click Add to access the Subscription Wizard.
•
Click Modify to modify an existing subscription.
•
Click Remove to delete a subscription from your subscription list.
•
Click Run Now to run a subscription earlier than its scheduled time.
•
Click Refresh to refresh the list of displayed subscriptions.

The Show subscriptions for all users check box is available only to administrators. To access the Configuration dialog box using the Configuration button, you must have administrator privileges and be the administrator of the computer where MessageStats Reports is installed.

To initiate a new report subscription
1
On the Subscriptions page, click Add.
This opens the Subscription Wizard Welcome page. From this page, you can configure the report subscription service.
2
Click Next to access the Schedule page.
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