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MessageStats 7.8.1 - Reports User Guide

Upgrading MessageStats Overview Typical MessageStats Upgrade Scenarios Moving the MessageStats Database Moving and Upgrading MessageStats Moving Custom Reports and Report Subscriptions Viewing, Creating, and Editing MessageStats Reports My Reports and Corporate Reports Exchange Executive Summaries Reports Exchange Organizations Reports Exchange Server Reports Exchange Content Analysis Reports Exchange Mailboxes Reports Exchange Mail Contacts Reports Exchange Distribution Groups Reports Exchange Public Folders Reports Exchange Storage Reports Exchange Internet Reports Exchange Inventory Reports Migration Reports MessageStats Gathering Reports Appendix A: How to Read the Reports Report Filter Definitions

Using the Listview

MessageStats Reports uses a listview model to display the available reports. When you select a folder from the treeview, the contents of the folder are displayed in the right pane in a file-based format.

 
Table 5. What Information Is displayed on the reports listview?
Element
Description

Folder Icon

Reveals the subfolders and files contained within the folder.

Report Icon

Displays the report in the right pane.

Name

Displays the title of the report. The title is a hyperlink that you can click to display the report in the right pane.

Last Modified

Displays the date stamp of the last time the report was modified.

Author

Displays the name of the report author. For reports that are supplied with the MessageStats application, the Author is blank. For Custom reports that you create, the report author is displayed.

Report Description

Displays a description of the report, if applicable.

n reports, n folders.

Indicates the number of reports and subfolders in the main folder.

Edit

Displays the Edit menu. For information, see Using the Edit Button .

Using Linked Reports

There are hyperlinks on some pages that allow you to penetrate deeper into the report content. Some links join two reports in the treeview, while other links move from a report in the treeview to a report that does not appear in the navigation tree.

To access a linked report
1
Select a report from the navigation tree.
2
Select the filters and click Apply Filters.
3
Review the rendered report to determine if there are links to more detailed information.
4
If links are available, click the link you want.

Viewing Report Information

Located at the lower-right of each report, there is an Information button. Select the button to view the filters, report parts, and data sources that are used in the report.

The following illustration shows an example of report information:

The following information is available:

•
Report Options include default filters and sort keys, as well as any quick filters and sort keys you selected using the Quick Filter options.
•
Report Details include a list of the report parts (tables and graphs) that comprise the report. This section also shows a list of the data sources and all the fields (and the field descriptions) that are used.

By determining the parts and data sources that comprise a standard report, you can use the information to create custom reports or custom graphs that show similar information, but with changes or additions to meet your own needs.

For information about custom reports, see Creating Custom Reports . For information about custom graphs, see Creating Custom Graphs .

Configuring Report Parts

Parts are report components that contain either text-based tabular information (tables) or graphs that you can include in certain reports. You can select the parts that you want to include in a report and the order in which they appear.

To configure report parts
1
Select the My Reports node in the treeview, and click Configure Parts.
2
Select the report parts you want in the Part Library pane and click Add.
When you select a report part, the part definition is displayed below the Part Library pane. The parts you add are displayed in the Configured Parts pane. Rearrange the parts in the Configured Parts list by selecting a part and clicking the Up or Down button.
3
Select a part in the Configured Parts pane and click Configure to select the settings for each part.
a
To have each part separated by a blue header line that contains the part name and description, select Show Part Header.
4
Enter the settings for the part and click OK.
5
Click OK to generate your report.
To remove report parts
1
Select the My Reports node from the treeview, and click Configure Parts.
2
Select the report part in the Configured Parts pane and click Remove.
3
Click OK to generate your report.
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