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ControlPoint 8.6 - User Guide

Preface Getting Started with ControlPoint Using Discovery to Collect Information for the ControlPoint Database Cache Using ControlPoint Dashboards Searching for SharePoint Sites Managing SharePoint Objects Using ControlPoint Policies to Control Your SharePoint Environment Managing SharePoint User Permissions Data Analysis and Reporting
Specifying Parameters for Your Analysis Analysis Results Display Generating a SharePoint Summary Report Analyzing Activity Analyzing Object Properties Analyzing Storage Analyzing Content Generating a SharePoint Hierarchy Report Analyzing Trends Auditing Activities and Changes in Your SharePoint Environment Analyzing SharePoint Alerts Analyzing ControlPoint Policies Analyzing Users and Permissions The ControlPoint Task Audit Viewing Logged Errors
Scheduling a ControlPoint Operation Saving, Modifying and Running Instructions for a ControlPoint Operation Using the ControlPoint Governance Policy Manager Using Sensitive Content Manager to Analyze SharePoint Content for Compliance Using ControlPoint Sentinel to Detect Anomalous Activity Provisioning SharePoint Site Collections and Sites Default Menu Options for ControlPoint Users About Us

Using a Combination of User Selection Options

For most ControlPoint operations, you can specify a combination of individual users, wildcards, and/or profile properties.  When a combination of selection options is used, all users specified through any of these criteria will be included in the operation.

 

Operations that Include Two People Pickers

When a ControlPoint action includes both a source and a target People Picker, such as Duplicate User Permissions, Delete User Permissions (when permissions are reassigned) and Migrate Users, additional rules and restrictions for user selection apply.  Refer to the operation-specific topic in this guide for details.

Using Discovery to Collect Information for the ControlPoint Database Cache

Discovery is a farm-specific background task that collects information and stores it in the ControlPoint Services (xcAdmin) database cache for the following purposes:

·for use in ControlPoint data analysis and reporting

·to populate SharePoint permissions for members of the ControlPoint Business Administrators group

·to identify ControlPoint users who meet the criteria for "Admins" for scheduled analysis distribution, and

·to populate and update statistics lists used to create dashboards.

NOTE:  Discovery can be a resource-intensive process, especially in a large SharePoint farm.  If you regularly experience performance issues when the Discovery task is in progress, contact Quest Technical Support for help in fine-tuning the process to run more efficiently in your environment.  

 

Nightly Full Discovery

Full Discovery—which encompasses an entire farm—is normally triggered by a SharePoint timer job or the ControlPoint Discovery Service to run nightly, after all SharePoint data usage jobs have completed. In addition to collecting data for analysis and reporting, Full Discovery records the SharePoint permissions of site administrators (that is, members of the ControlPoint Business Administrators group).  See Making ControlPoint Available to Business Users (Site Administrators).

If you want to ensure that your ControlPoint analyses have the most recent cached data—you can run the Full Discovery process manually.  

The ControlPoint installer includes the option to configure the Discovery Service.   If the Discovery Service is not configured, both the nightly Discovery job and the operations and parameters that rely on cached data collected by Discovery are disabled.

Disabled Discovery Options

The ControlPoint Application Administrators can, however, enable both the nightly Discovery job and the operations and parameters that rely on it or configure the ControlPoint Discovery Service.  Details can be found in the ControlPoint Administration Guide.

NOTE:  If the ControlPoint Application Administrator configures the ControlPoint Discovery Service, these Discovery-dependent operations and parameters will be enabled automatically.

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