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On Demand Global Settings Current - User Guide

Working with On Demand Global Settings Overview of On Demand Global Settings Signing up for On Demand Global Settings Managing organizations and regions Adding users and groups to an organization Managing your Microsoft Entra tenants and on-premises domains On Demand Home page Configuring settings Documentation roadmap Technical Support

Assigning a role to a user

 
* 
NOTE: Email notification

When a user is added to a role, the user receives an email informing them of the action.

To add a user to a role
1
In the left side navigation panel, click Settings, expand Access control and select Roles.
2
In the Roles list, click on the Action menu for a role and select Assign Users.
The Assign Role page opens.
3
In the Add a user to this role field, enter the email address of the user you want to add.
The user name must use the email address format username@domain.
4
Click Add User.
The user is assigned to the role and has the permission set defined by the role.

Deleting a custom role

You cannot delete a default role.

Before deleting a role, you must remove all users from the role and either assign them a new role or remove them from the organization.

To delete a role
1
In the left side navigation panel, click Settings, expand Access control and select Roles.
2
In the Roles list, click on the Action menu for a role and select Delete.
3
In the confirmation window, click Delete.
You are returned to the Roles page.

Organization access for Microsoft Entra users

Organization user credentials are based on email addresses. To log in to On Demand using the email address, the user must create a On Demand Global Settings account with the email address.

Once you have added a user, inform them that they have been added to an organization and specify the email address or Microsoft Entra account used. Direct the new users to sign in to the organization using the procedures under If there are multiple organizations associated with your email account, the Multiple Organizations Found page opens with a list of organizations. Click the organization you want and click Select Organization.Joining an organization prerequisites.

For details on managing user access see:

•
Adding a user to your organization and assigning a role
•
Editing user roles
•
Removing a user from the organization

 

Adding a user to your organization and assigning a role

Before adding users to an organization, review the default role permissions settings. If required, you can create custom roles with specific permission settings to align with your company policies.

To create a custom role, see Access Control: Roles .

 

 
* 
NOTE: Email notification

When a user is assigned a role in an organization, the user receives an email informing them of the action.

To add a user
1
In the left side navigation panel, click Settings, expand Access control and select Entra Users.
2
In the User Name field, enter the email address of the user you want to add.
The user name must use the email address format <local_part>@<domain>.
3
In the Assigned Role field, enter the role name. An auto-complete list offers suggestions based on your input.
4
Select a role to enable the Add button.
5
Click Add User.
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