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On Demand Global Settings Current - User Guide

Working with On Demand Overview of On Demand Signing up for On Demand Managing organizations and regions Adding users to an organization Managing your Microsoft Entra tenants and on-premises domains On Demand Home page Configuring settings Documentation roadmap Technical Support

Access Control: Users

Organization user credentials are based on email addresses. To log in to On Demand using the email address, the user must create a On Demand account with the email address.

For details, see:

•
Adding a user to your organization and assigning a role
•
Editing user roles
•
Removing a user from the organization

Once you have added a user, inform them that they have been added to an organization and specify the email address or Microsoft Entra account used. Direct the new users to sign in to the organization using the procedures under Inviting users to join an On Demand organization.

Adding a user to your organization and assigning a role

On Demand is configured with default roles. To create a custom role, see Access Control: Roles .

 
* 
NOTE: Email notification

When a user is assigned a role in an organization, the user receives an email informing them of the action.

To add a user
1
In the left side navigation panel, click Settings, expand Access control and select Users.
2
In the User Name field, enter the email address of the user you want to add.
The user name must use the email address format <local_part>@<domain>.
3
In the Assigned Role field, enter the role name. An auto-complete list offers suggestions based on your input.
4
Select a role to enable the Add button.
5
Click Add.

Editing user roles

On Demand is configured with default roles. To create a custom role, see Access Control: Roles .

 
* 
NOTE: Email notification

When a user is added to a role, the user receives an email informing them of the action.

To assign a new role
1
In the left side navigation panel, click Settings, expand Access control and select Users.
2
In the list of users, locate the user you want to edit in the User Name column.
3
On the right side of the Role field for the user, click the edit icon to make the Role field editable.
4
Click inside the editable Role field and begin typing the name of the role you want to add. An auto-complete list offers suggestions based on your input.
5
Enter the role name you want to add. An auto-complete list offers suggestions based on your input.
6
Select the role from the list.
7
Add additional roles or remove assigned roles as required.
8
Select the check mark to confirm the role assignment.

Removing a user from the organization

To remove a user
* 
NOTE: Email notification

When a user is removed from the organization, they receive an email informing them that they no longer have access to the organization.

1
In the left side navigation panel, click Settings, expand Access control and select Users.
2
In the list of users, locate the user you want to delete in the User Name column.
3
In the Action field for the user, click the delete icon.
4
In the confirmation window, click Remove.
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