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ControlPoint 8.9 - User Guide

Preface Getting Started with ControlPoint Using Discovery to Collect Information for the ControlPoint Database Cache Searching for SharePoint Sites Managing SharePoint Objects Using ControlPoint Policies to Control Your SharePoint Environment Managing SharePoint User Permissions Data Analysis and Reporting
Specifying Parameters for Your Analysis Analysis Results Display Generating a SharePoint Summary Report Analyzing Activity Analyzing Object Properties Analyzing Storage Analyzing Content Generating a SharePoint Hierarchy Report Analyzing Trends Auditing Activities and Changes in Your SharePoint Environment Analyzing SharePoint Alerts Analyzing ControlPoint Policies Analyzing Users and Permissions The ControlPoint Task Audit Viewing Logged Errors
Scheduling a ControlPoint Operation Saving, Modifying and Running Instructions for a ControlPoint Operation Using the ControlPoint Governance Policy Manager Using Sensitive Content Manager to Analyze SharePoint Content for Compliance Using ControlPoint Sentinel to Detect Anomalous Activity Provisioning SharePoint Site Collections and Sites Default Menu Options for ControlPoint Users About Us

Accessing SharePoint Site Administration Pages

From a site's right click menu, you can access a variety of SharePoint pages for managing the site, including:

·Site Settings

Site Settings option

·Configuration option for Navigation Settings

Navigation Settings option

·options for managing site Content, including creating and deleting subsites

Site Content and Structure

·options for managing Users and Security, including users, groups, and permissions for the site.

Site Users options


Opening a SharePoint Site in ControlPoint

From the SharePoint Hierarchy panel, you can open a SharePoint site or list in a separate window or tab..

To open a SharePoint site from ControlPoint:

From the site's right-click menu, choose Open Site.

Open Site

Accessing SharePoint Pages for Managing Libraries and Lists

The Lists folder contains all of the libraries and lists currently used in a site.  


NOTE:  Three asterisks (***) to the left of a list name indicates that the list has unique (non-inherited) permissions.

You can link directly to the SharePoint pages for managing the settings of an existing list or open a list.

List SP Options

NOTE:  If the Lists folder does not display for a selected site, libraries or lists have not yet been created.  

Viewing Properties of an Object within the SharePoint Hierarchy

From the SharePoint Hierarchy, you can access an at-a-glance summary of key properties for the farm, a Web application, a site collection, or a site.

You can also retrieve the following statistics for an object at any level of the hierarchy:

·the total number of unique users who have permissions, and

·the total number of users with activity over the past 30 days.

To view an object's properties:

1From the SharePoint Hierarchy, select the object whose properties you want to view.

NOTE:  You can only view properties for a single object at a time (that is, the multiple selection is unavailable).

2Right-click and select Properties.

Farm Properties

Farm-level properties are maintained in Operations section of the SharePoint Central Administration site.

Properties FARM

Web Application Properties

Web application-level properties are maintained in the Application Management section of the SharePoint Central Administration pages.

Properties WEB APP

Site Collection Properties

Site Collection properties are maintained in the SharePoint Site Collection Administration area.


Site Properties

Site-level properties are maintained in SharePoint Site Settings pages.

Properties SITE

To view user permissions and activity totals (for the selected level of the SharePoint Hierarchy):

Click [Calculate Totals].

When the values have been calculated, the following information displays at the top of the Properties dialog:

·Total Users with Permissions

·Total Active Users (last 30 days)

NOTE:  These totals reflect unique users. (That is, any user who has more than one set of permissions to a site is only counted once).

Properties USER TOTALS

·Total Users with Permissions includes:  

§Web application Service Accounts

§Users granted permissions through Web application policies

§Site Collection Administrators

§Users within Active Directory groups to which the ControlPoint Service Account has access (that is, within the same domain or forest or in a different domain/forest for which with a two-way trust exists).  Disabled Active Directory accounts are included in this total.  If an Active Directory user has been renamed but still has permissions in SharePoint under the old name, each name will be counted as a separate user.

·Excluded from this total are built-in groups and special accounts, such as nt authority\authenticated users (or any account that begins with "nt authority") and sharepoint\system, and users granted permissions via augmented Claims or alternate authentication providers.

NOTE:  Total Users with Permissions uses data recorded in the ControlPoint Service Database (xcAdmin), and is current as of the last ControlPoint Discovery run. (The actual number of users within Active Directory groups is counted in real-time, however.)

Total Active Users uses 30 days worth of activity data that is collected by the SharePoint usage job(s), and is as current as the last time the job(s) ran.


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