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ControlPoint 8.9 - Administration Guide

Preface Configuring the Environment in Which ControlPoint Will Run The ControlPoint Configuration Site Managing Your Farm List Managing Your ControlPoint License Granting ControlPoint Access to Web Applications and Content Databases Using Discovery to Collect Information for the ControlPoint Database Cache Using Sensitive Content Manager Services Managing ControlPoint Configuration and Permissions Preparing Your Environment for Using ControlPoint Sentinel Modifying ControlPoint Configuration Settings
Changing Default Settings for Actions and Analyses Changing Default Settings to Improve Application Performance Audit Log Configuration Settings Changing Settings for Anomalous Activity Detection Restricting Functionality for Members of the Business Administrators Group Changing Default Settings for ControlPoint User Groups Changing Settings to Improve Discovery Performance Changing Settings to Accommodate Special Environmental Factors Changing Default Settings for Navigation Changing Default Settings for Compliance Managing Site Provisioning Settings Specifying Global Settings for ControlPoint Policies Setting Preferences for the ControlPoint Scheduler Miscellaneous and Custom Configuration Settings Special-Purpose Configuration Settings
Changing Trace Switch Logging Levels Archiving SharePoint Audit Log Data Troubleshooting
ControlPoint Log Files Troubleshooting Configuration Errors Troubleshooting the ControlPoint Application Interface Troubleshooting Discovery Troubleshooting SharePoint Users and Permissions Troubleshooting Site Provisioning Troubleshooting ControlPoint Operations

Managing Access to ControlPoint Menus

From the ControlPoint Configuration Site, ControlPoint Application Administrators can manage access to ControlPoint menus (that is, determine which menus will be visible to specific administrators or groups of administrators).

To access the ControlPoint Configuration Site Menus list:

Use the information in the following table to determine the appropriate action to take.

If you are starting from ...

Then ...

the left navigation pane

from the Manage ControlPoint panel, choose ControlPoint Configuration > ControlPoint Menu List.

Axceler Menu List FROM LEFT NAV

within the ControlPoint Configuration site

navigate to the ControlPoint Menus document library.

the ControlPoint Menu Maintenance page

click the Go to the ControlPoint Menu List link


Remember that, by default, all menus inherit users and permissions from the menu document library, which in turn inherits from the ControlPoint Configuration site collection.  However, you can assign unique permissions to individual menus.  Consult your SharePoint documentation for details on managing user permissions.


REMINDER:  If an administrator has permissions for more than one menu with the same target location (for example SharePoint Hierarchy menu - farm level), the menus are "merged" for display in the left navigation pane, with items unique to each menu preserved and duplicate items eliminated.  Remember to restrict access to any menus (including Quest-provided original menus) that contain items that you do not want certain users/groups to see.


Editing and Deleting Custom Menus

Once a custom menu has been created you can:

·change the menu's Name and/or Description

·modify the contents of the menu

·edit custom items

·delete the menu from ControlPoint.

To change a menu's Name and or Description:

1In the grid at the top of the Menu Maintenance page, click the Edit link.

Customizing Your Favorites

Each individual administrator can customize his or her own ControlPoint Favorites list to include frequently-used items, including SharePoint sites and ControlPoint actions and analyses.

When you add Web applications, site collections and sites to your Favorites list, you have access to all of the right-click menu options for which you have permissions.

Favorites Right Click Menu

Custom items—such as links to SharePoint pages, internal or external web sites and web-based applications—can also be added.

NOTE:  If you use ControlPoint to manage multiple farms, your Favorites will be carried over to every farm.

To access the Favorites Maintenance page:

From the Manage ControlPoint panel, choose ControlPoint  Configuration > Favorites Maintenance.  

Favorites Maintenance page

To add items to your Favorites:

1Use the information in the following table to determine the appropriate action to take.

If you want to ...

Then ...

browse the SharePoint Hierarchy for site collections and sites*

from the Copy From drop-down, select Farm.


Note that menus can be selected for the languages ControlPoint supports: English, German (de) and French (fr).

copy ControlPoint actions and analyses

from the Copy From drop-down, select a menu (.xml) file.

Note that Tools.xml (and any customized versions of that file) contains the menu items that display only if ControlPoint is configured to display the Actions and Analysis tree as an alternative to Manage ControlPoint.

search for the site collections and sites that you want to add*

enter the site Name and/or URL and search within the SharePoint Hierarchy

add a custom menu item

follow the procedure for Adding and Updating Custom Items in a Menu.

*NOTE:  In a multi-farm environment, you can only select items from the home farm (that is, the farm whose URL you used to launch ControlPoint).  You can add objects from multiple farms to your Favorites, as long as the farm you select them from is currently the home farm.

Favorites PICKER

2Use the information in the following table to determine the appropriate action to take.

If you want to ...

Then ...

select multiple items individually

hold down the [Ctrl] or [Shift] key and highlight each item you want to add.

immediately add an item and all of its children to the Selected Items column

highlight the item, then right-click and choose Add Item and All Children.

select an item and its immediate children (for example, a site collection and its root site only)

highlight the item, then right-click and choose Highlight Immediate Children.  (If objects are grouped into a folder, you must first expand the folder.)

TIP:  You can use this option as a time-saver if you want to add most, but not all of the selected child items.  After highlighting the item you can then individually de-select those that you want to exclude.

3To add the highlighted item(s) to the selection list, either:

§drag and drop the item(s) onto the item below which you want to nest it.


§highlight the item below which you want to nest the new item(s) then click the [Add] button.

To change the placement of items:

1If you want to move multiple items at once, hold down the [Ctrl] or [Shift] key and highlight each item you want to move.

2Drag and drop the item(s) onto the item below which you want to nest it.

To remove items:

1In the right pane, highlight the item(s) you want to remove.  (To select multiple items, hold down the [Ctrl] or [Shift] key.

2Do one of the following:

§drag and drop the item(s) to the left pane.


§click the [Remove] button.

§To remove all items in the right pane, click the Clear All link.

To save changes to your Favorites:

When you have finished adding items to your Favorites, click [Save Favorites].  

IMPORTANT:  If you do not click [Save Favorites], any changes you made will be lost when you navigate away from the page.  

Defining Custom Properties to Apply to SharePoint Sites

For SharePoint Server farms that are subscribed to the Managed Metadata Service Application, ControlPoint Application Administrators can use Managed Metadata to define "Custom Properties" which can be applied to SharePoint sites via the ControlPoint Set Site Properties action.  Unlike SharePoint, which allows Managed Metadata to be applied only to a list column, ControlPoint allows you to" tag" a site with Managed Metadata, for use as parameters in ControlPoint Advanced Searches.


NOTE:  For Custom Properties to be definable, the Web application that hosts ControlPoint Configuration Site Collection must be associated with the relevant Managed Metadata Service Application(s).

To define Custom Properties:

1Open the Settings page for the ControlPoint Configuration Site's Custom Properties list.

2Under Columns, click Create column.

Custom Properties CREATE COLUMN

3Enter a Column name (that is, the name you want to assign to the Custom Property), and for column type, select Managed Metadata.

Custom Properties NAME AND TYPE

4For Term Set Settings, either:

§select Use a managed term set, then select the term set you want to use.


§select Customize your term set, then create the term set you want to use.

NOTE:  Although list-specific term sets are not available to other lists in the farm when used within SharePoint, term sets created within this list can be used as ControlPoint Custom Properties by all sites throughout the farm.  

Custom Properties TERM SET SETTINGS

NOTE:  Additional settings, such as Allow multiple values, Allow Fill-in, and Default value are not valid for Custom Properties

5To save the custom property, click [OK].

Custom Properties defined within this list will be available for selection in the Set Site Properties user interface.


NOTE:  If you delete a Managed Metadata column from the Custom Properties list, it will no longer be selectable as a Custom Property, and any existing site associations will be lost.


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