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Collaboration Services 3.9.1 - User Guide

Getting started with Collaboration Services Organizing objects for synchronization Resolving synchronization conflicts Managing the synchronization process Transport management Fine-tuning and maintenance Backup, restore, and troubleshooting

Limiting the number of Free/Busy messages to synchronize

The Quotas page allows you to specify the following:

•
Overall maximum number of synchronized free/busy messages.
•
Maximum number of messages allowed to be synchronized daily.

Calendar information synchronization settings

To support Exchange 2007, 2010, 2013, 2016 and 2019 deployments, Calendar information synchronization has been implemented in Collaboration Services.

Calendar Details data is stored in the users' mailboxes and not in the central location as with free/busy information. Free/busy information is stored in public folders.

Scan frequency

Use the General page to adjust the frequency of scanning for updates and applying changes:

•
Query Calendar for changes every:
Specify how often Collaboration Services should check for changes to the Calendar information of the published objects.
•
Update Calendar every:
Specify how often Collaboration Services should apply the calendar information changes to the stub objects of the collections the forest is subscribed to.

Scheduling

To avoid excessive load on the Exchange server during production hours, schedule Collaboration Services access to the Calendar information for the least busy time periods.

* 
NOTE: Calendar information access schedules must be thoroughly coordinated, especially when some of the collaboration partners are located in different time zones; otherwise, synchronization performance may be poor.
To schedule Calendar access
1
On the Scheduling page, select the Use Calendar access scheduling check box.
2
Specify the time intervals when the service is allowed to read and update Calendar information on the Exchange server.
* 
NOTE: If you allow access to the Calendar information in off hours only, the updated Calendar information will not be propagated to the other forests until the next day.
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