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Collaboration Services 3.9.1 - User Guide

Getting started with Collaboration Services Organizing objects for synchronization Resolving synchronization conflicts Managing the synchronization process Transport management Fine-tuning and maintenance Backup, restore, and troubleshooting

Enabling or disabling a collection

Enabling a collection means all objects included in it should be immediately synchronized by Collaboration Services. By default, a collection is created as enabled and synchronization starts right after the Publication Wizard is completed.

However, you may need to create a collection without enabling it (that is, synchronization does not start upon publication), and other branches subscribe to it as required in advance. Then on the day when the synchronization needs to be started, all you need to do is enable the collection.

To enable a collection during creation
•
Ensure that the Collection is disabled check box on the Set Permissions step of the Publication Wizard is cleared.
To enable an existing collection
•
Right-click it in the management tree and clear the Disabled check box.
To disable a collection during creation
•
Select the Collection is disabled check box on the Set Permissions step of the Publication Wizard.
To disable an existing collection
•
Select the Disabled check box on its shortcut menu.

Editing a collection

After a collection is published, you may need to add objects to it, remove objects from it, or change some of its properties.

To update a collection
•
Run the Edit Collection Wizard by selecting the Edit Collection icon from collection's shortcut menu.
Its steps are similar to those of Publish Collection Wizard. For details, see Publish collection wizard .
To access a collection's properties
•
Right-click the collection and select Properties.
* 
NOTE: On the Advanced tab, you can select whether to Apply approved objects only. For details, refer to What can cause synchronization conflicts? .

After you edit a collection, the updates are automatically sent to the HQ forest and distributed to all branch subscribers; then the modified collection is automatically re-republished.

Subscribing to a collection

To receive collection data, synchronization partners need to subscribe to collections. As soon as a forest subscribes to a collection, the Collaboration Services instance creates the following items for each member of the collection in this forest:

•
Stub objects in the Collaboration Service OU created during the install. The stubs are configured to allow them to be published in the GAL. Any mail sent to these stubs will be redirected to the original object’s email address.
•
Free/busy information.
•
Calendar information.

Use the Subscribe Wizard to subscribe to the collections published by the HQ and branch forests.

To subscribe to a collection
1
Select the Subscription node in the management tree, and select Action | Subscribe.
Alternatively, you can use the toolbar button or the Subscribe shortcut menu command to start the wizard.
2
Select the collection you want to subscribe to from the list.
3
You can change the format or appearance of the objects in a collection you have subscribed to by applying mappers.
* 
NOTE: Before applying a mapper to a collection you are subscribing to, check with the collection originator to make sure this mapper was not already applied to the collection. Applying the same mapper twice is not necessary, and sometimes it can lead to undesired results, such as a suffix being added twice.
a
Select the collection you need and click the Properties button.
b
Select the Apply mappers to synchronized objects check box.
c
Click Add and select the mappers you want from the list of available mappers. For more information about mappers, see Appendix A: Customizing the format of synchronized data .
4
Wait for the wizard to apply your changes.
5
Review the summary log of the subscription process, and click Finish.

Modifying subscription properties

To configure the collection to which you have subscribed
1
Right-click the subscription and open its properties.
2
On the Mappers tab, configure the mappers you want to apply. For details, see Appendix A: Customizing the format of synchronized data .
3
On the Advanced tab, select whether to Apply approved objects only. For details, see Manual conflict resolution .
4
If you subscribe to a collection for calendar information synchronization, you should also select the Always create mailbox check box and specify the Exchange server and mailbox store that mailbox will be created on.
In this case, a mail-enabled object on the subscriber side will be created, and the Calendar information will be presented as the corresponding Free/Busy.
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