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Collaboration Services 3.9.1 - User Guide

Table of Contents

Getting started with Collaboration Services

Introduction Security considerations

Authentication Authorization through administrative groups and Internet Information Server (IIS)

Web management console Configuring Collaboration Services

Configure secure data communication The service account mailbox Recipient Update Service (RUS) Configure Active Directory access Set up logging Set up debug logging Configure alerting Configure synchronization partners

Configuring branch forests Branch forest administrator activity Synchronization partner statistics

Check license information

Organizing objects for synchronization

Introduction Creating a collection for publication

Publish collection wizard

Step 1: Specify collection name, description, and synchronization type Step 2: Select objects to publish Step 3: Specify additional LDAP filters Step 4: Exclude well-known objects Step 5: Select object attributes to be synchronized Step 6: Select calendar attributes Step 7: Apply mappers Step 8: Allow for subscription and synchronization Step 9: Apply settings

Enabling or disabling a collection Editing a collection Subscribing to a collection

Modifying subscription properties

Unsubscribing from a collection Removing a collection Viewing collection settings andsynchronization statistics Advance security of stub objectscreated by the collection

Resolving synchronization conflicts

What can cause synchronization conflicts? How can conflicts be resolved? Automatic conflict resolution

Deletion Matching Pre-Matching

Creating a New Rule and the Pre-Matching Wizard

Manual conflict resolution

Applying approved objects

Matching rules viewer utility

Managing the synchronization process

Configuring the synchronization process

General settings

Collections re-scan frequency Alerting and notification

Synchronization settings for ActiveDirectory objects

General Settings Scheduling access to Active Directory Limiting the number of Active Directory objects to synchronize Namespace usage

Free/Busy information synchronization settings

General settings Scheduling Limiting the number of Free/Busy messages to synchronize

Calendar information synchronization settings

Scan frequency Scheduling

Using the Packet Queue as interim data storage Suspended object storage Manual operations

Synchronization

Initiating re-publication from the subscriber side

Configuration database clean-up

Transport management

Overview Send Receive Scheduling Limiting traffic rates

Outgoing traffic Incoming traffic

Fine-tuning and maintenance

Active Directory synchronization performance Resource usage Memory usage Disk usage Resource usage statistics report

Statistics update frequency

Backup, restore, and troubleshooting

Collaboration Services automatic backup

Regular file backup How to re-deploy Collaboration Servicesto another computer from a backup

Troubleshooting Repair or uninstall

Limiting the number of Free/Busy messages to synchronize

The Quotas page allows you to specify the following:

•

Overall maximum number of synchronized free/busy messages.

•

Maximum number of messages allowed to be synchronized daily.

Calendar information synchronization settings

To support Exchange 2007, 2010, 2013, 2016 and 2019 deployments, Calendar information synchronization has been implemented in Collaboration Services.

Calendar Details data is stored in the users' mailboxes and not in the central location as with free/busy information. Free/busy information is stored in public folders.

Scan frequency

Use the General page to adjust the frequency of scanning for updates and applying changes:

•

Query Calendar for changes every:

Specify how often Collaboration Services should check for changes to the Calendar information of the published objects.

•

Update Calendar every:

Specify how often Collaboration Services should apply the calendar information changes to the stub objects of the collections the forest is subscribed to.

Scheduling

To avoid excessive load on the Exchange server during production hours, schedule Collaboration Services access to the Calendar information for the least busy time periods.


	NOTE: Calendar information access schedules must be thoroughly coordinated, especially when some of the collaboration partners are located in different time zones; otherwise, synchronization performance may be poor.

To schedule Calendar access

1

On the Scheduling page, select the Use Calendar access scheduling check box.

2

Specify the time intervals when the service is allowed to read and update Calendar information on the Exchange server.


	NOTE: If you allow access to the Calendar information in off hours only, the updated Calendar information will not be propagated to the other forests until the next day.

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