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KACE Desktop Authority 11.1 - Administrator Guide

Administrator's Guide
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Setup Tool

Microsoft Outlook Settings

The Microsoft Outlook Settings object provides the ability to configure several Microsoft Outlook configurations. Outlook client settings are configured during the logon process. These settings are reconfigured each time a user logs on to the network.

NOTE: Microsoft Outlook 2010, 2013 and 2016 are supported for use with on-premise versions of Exchange

NOTE: Microsoft Outlook 2016 is currently the only version of Outlook supported for use with Exchange Online (Microsoft's cloud-based Exchange solution). Additionally, new Exchange Online users will need to re-login at least once (after they have launched Outlook and supplied their password) before their expected Outlook settings will be applied.

NOTE: Please note that Microsoft Outlook must be opened once on individual client machines before Desktop Authority is able to configure any of the following Outlook Settings.

General settings

General settings
View Outlook bar

Select this check box, , to display the Outlook shortcut bar upon entry into Outlook. Clear the check box, , to hide the Outlook shortcut bar. Gray the check box, , to preserve the user’s current Outlook setting.

The Outlook bar is available in versions of Outlook prior to 2003. This is not a feature in Outlook 2003.

View folder list

Select this check box, , to display the folder list upon entry into Outlook. Clear the check box, , to hide the folder list. Gray the check box, , to preserve the user’s current Outlook setting. 

The folder List is available in versions of Outlook prior to 2003. This is not a supported in Outlook 2003.

Warn before permanently deleting items

Select this check box, , if Outlook should warn the user before deleting entries from the Deleted Items folder upon exit. Clear the check box, , to disable any warning that entries will be deleted from the Deleted Items folder. Gray the check box, , to preserve the user’s current Outlook setting.

Startup in this folder

Select an Outlook folder from the list. Choose from Outlook Today, Inbox, Calendar, Contacts, Tasks, Journal and Notes. The selected folder is the default folder that will be opened upon Outlook startup. Select User-defined from the list to use the folder as specified in the clients Outlook options.

Outlook Today is not supported in Outlook 97. If Desktop Authority detects Outlook 97, and the Outlook Today folder is selected, Desktop Authority will set the startup folder to the Inbox.

Empty Deleted Items folder on exit

Select a day of the week, Everyday or Never from the list. This selection controls when the entries in the Deleted Items folder will be permanently deleted. Select User-defined from the list to use the setting as specified in the client’s Outlook options.

New mail arrival
Display a notification

Select this check box, , to enable a visual notification when new mail arrives to the inbox. Clear the box, , to disable any visual notification of new email. Gray the check box,, to preserve the user’s current Outlook setting.

Play a sound

Select this check box, , to play a sound when new mail is received. Clear the box, , to provide no audio notification of new email. Gray the check box, , to preserve the user’s current Outlook setting.

AutoArchive
AutoArchive every xx days

Select this check box, , to configure Outlook items for archival. Clear this check box, , to disable the AutoArchiving of Outlook items. Gray the box, , to preserve the user’s current Outlook setting.

If AutoArchiving is activated, items will be archived every x number of days. The number of days must be between 1 and 60. If a value of 0 is entered, the client’s current profile setting will be used.

Prompt to autoarchive

Select this check box, , to prompt the user that autoarchiving is about to occur. This will give the user the ability to cancel the archival process. Clear this check box, , to never prompt the user about the archival process. Gray the check box, , to preserve the user’s current Outlook setting.

Folder

Enter the folder where the archive files should be stored. Manually type the path or UNC into this field. Alternatively, click Browse to navigate to the folder.

If the specified folder does not exist, Desktop Authority will create it. If no folder is specified, Desktop Authority will use the client’s current profile setting. This will allow each client to specify a location of their choice.

File name

Enter the name of the file to store archived items to. This file will be stored in the Folder specified in the Folder entry.

The default for this field, is $UserID.PST, which uses a dynamic variable to build the file name. To insert a dynamic variable, press the F2 key to select it from the list. The dynamic variable will be inserted into the field at the cursor’s current position.

If the specified file does not exist, Desktop Authority will create it. If no file is specified, Desktop Authority will preserver the user’s current setting.

Delete expired items (email folder only)

Outlook items can be deleted instead of archived using the Delete expired items options. This option will delete old items instead of moving them to an archive file. Select this check box, , to delete items instead of archiving them. Clear this check box, , to archive items instead of deleting them. Gray this check box, , to preserve the user’s current Outlook setting.

When sending a message
Allow comma as address separator

Select this check box, , to allow the use of commas (,) as well as the standard semicolons (;) to separate names in the To, Cc and Bcc address lines. Clear this check box, , to only allow the standard semicolon (;) separator. Gray this check box, , to preserve the user’s current Outlook setting.

Automatic name checking

Select this check box, , to allow Outlook to check the names entered into the To, Cc and Bcc address lines. Names are checked against the address book. If the name is found, it is underlined. Clear this check box, , to disable automatic name checking. Gray this box, , to preserve the user’s current Outlook setting. 

Message format and handling
Message format

Select a message format from the list. Choose from User-Defined, HTML, Rich Text or Plain Text. When creating new messages this format will be used.

Choose User-defined to allow the user to control the message format.

Use Microsoft Word as editor

Select this check box, , to tell Outlook to use Word when creating or editing messages. Clear this check box, , to use Outlook's default editor. Gray this check box, , to preserve the user’s current Outlook setting.

Send pictures from the Internet

Select this check box, , to send any pictures that are part of the message. Clear this check box, , to disable the sending of attached pictures. Gray this check box, , to preserve the user’s current Outlook setting.

Save copies of mail in 'Sent Items' folder

Select this check box, , to save a copy of each outgoing message in Outlook's Sent Items folder. Clear this check box, , to disable the saving of a copy of each outgoing message. Gray this check box, , to preserve the user’s current Outlook setting.

Auto-save unsent messages every xx minutes

Select this check box, , to allow Outlook to automatically save a copy of unsent messages to the Drafts folder. Messages will be saved every xx minutes. Specify the number of minutes in the entry box. Clear this check box, , to prevent saving a copy of unsent messages. Gray this check box, , to preserve the user’s current Outlook setting.

Spelling
Always check spelling

Select this check box, , to configure Outlook’s spell check to always spell check a message before sending it. Clear this check box, , to disable spell check on outgoing messages. Gray this check box, , to preserve the user’s current Outlook setting.

Always suggest replacements

Select this check box, , to configure Outlook’s spell check to always suggest word replacements for misspelled words. Clear this check box, , to disable misspelled word replacement. Gray this check box, , to preserve the user’s current Outlook setting.

Ignore words in UPPERCASE

Select this check box, , to configure Outlook’s spell check to ignore all uppercase words during spell check of a message. Clear this check box, , to include uppercase words during the spell check of a message. Gray this check box, , to preserve the user’s current Outlook setting.

Ignore words with numbers

Select this check box, , to configure Outlook’s spell check to ignore any words that contain numbers during spell check of a message. Clear this check box, , to include words with numbers during the spell check of a message. Gray this check box, , to preserve the user’s current Outlook setting.

Ignore original message in replies

Select this check box, , to configure Outlook’s spell check to ignore the text of the original message during spell check of a message. Clear this check box, , to include the text of the original message during the spell check of a message. Gray this check box, , to preserve the user’s current Outlook setting.

Ignore Internet and file addresses

Select this check box, , to configure Outlook’s spell check to ignore words that are Internet URLs, email addresses and file locations during spell check of a message. Clear this check box, , to include the text of the original message during the spell check of a message. Gray this check box, , to preserve the user’s current Outlook setting.

The following are examples of some words that would be excluded from a spell check if this option is set:

  • http://www.acme.com
  • \\acme.wsh\public
  • mailto:ceo@acme.com
Flag repeated words

Select this check box, , to configure Outlook’s spell check to ignore words that are repeated in succession during spell check of a message. Clear this check box, , to include the text of the original message during the spell check of a message. Gray this check box, , to preserve the user’s current Outlook setting.

An example of repeated words that would be excluded from a spell check if this option is set:

  • The The ACME sales department...
  • Lunch was catered from from The Corner Deli.
Enforce accented uppercase in French

Select this check box, , to configure Outlook’s spell check to stop on French words that contain uppercase letters that are missing an accent mark during spell check of a message. Clear this check box, , to include the text of the original message during the spell check of a message. Gray this check box, , to preserve the user’s current Outlook setting.

Suggest from main dictionary only

Select this check box, , to configure Outlook’s spell check to use the main dictionary only during spell check of a message. If this option is selected, words from custom dictionaries will not be in the suggested words list. Clear this check box, , to include the text of the original message during the spell check of a message. Gray this check box, , to preserve the user’s current Outlook setting.

Microsoft Outlook Data Files 

The Microsoft Outlook Data Files tab is used to enable/disable and set file locations for the Personal Address Book, Personal Folders, Offline Address Book and Offline Folders locations.

PAB and personal folder settings

(Personal Address Books are not supported on Outlook 2010 and above)

PAB configuration

Select a configuration option from the list to add the Personal Address Book service to the profile. Select from Leave alone, Create if one does not exist, Create if one does not exist or modify existing, Only modify existing or Remove any existing from the list.

PAB file name

Enter the file name to be used for the Personal Address Book. This file will be stored in the file and location specified by the PAB file name and PAB folder entries.

The default for this field, is $UserID.PAB, which uses a dynamic variable to build the file name. To insert a dynamic variable, press the F2 key and select it from this list. The dynamic variable will be inserted into the field at the cursor’s current position.

PAB folder

Enter the folder to be used to store the Personal Address Book and Folder Settings. This can be entered in the form of a mapped drive, path or UNC.

Manually type the path or UNC into this field. Alternatively, click Browse to navigate to the folder if it is located on a network share. To insert a dynamic variable, press the F2 key and select it from this list. The dynamic variable will be inserted into the field at the cursor’s current position. If the specified folder does not exist on the target drive, Desktop Authority will create it.

PST configuration

Select a configuration option from the list to add the Personal Folders service to the profile. Select from Leave alone, Create if one does not exist, Create if one does not exist or modify existing, Only modify existing or Remove any existing from the list.

PST file name

Enter the file name to be used for Personal Folders. This file will be stored in the location specified by the Folder entry.

The default for this field, is $UserID.PST, which uses a dynamic variable to build the file name. To insert a dynamic variable, press the F2 key and select it from the list. The dynamic variable will be inserted into the field at the cursor’s current position.

PST folder

Enter the folder to be used to store the Personal Folder settings. This can be entered in the form of a mapped drive, path or UNC.

Manually type the path or UNC into this field. Alternatively, click Browse to navigate to the folder if it is located on a network share. To insert a dynamic variable, press the F2 key and select it from this list. The dynamic variable will be inserted into the field at the cursor’s current position. If the specified folder does not exist on the target drive, Desktop Authority will create it.

New style PST file (if supported by Outlook)

Select this check box, , to use Outlook 2003 style PST files when creating or modifying PST configuration files. Clear the check box,, to use the earlier version of Outlook PST files. Gray the check box, , to use the user’s current Outlook default. This box is only available when creating or modifying the PST configuration.

Offline access settings
OST configuration

Offline Folders (.ost) are used to keep a local copy of the client's Exchange mailbox local to the computer. The items in the .ost file are synchronized with the server when the connection is available. Using this option allows for the client to work productively from local files when the server is unavailable.

Select a configuration option from the list to enable Offline Files. Select from Leave alone, Create if one does not exist, Create if one does not exist or modify existing, Only modify existing or Remove any existing from the list. This also activates the use of automatic offline synchronization. The offline content is stored in the file and location specified by OST File Name and OST Folder.

Note: When Offline Use is enabled in Outlook, and the OST file is removed by Desktop Authority or by any other method, the OST file will be recreated the next time Outlook is started on the client. If Offline use is disabled and the OST file is removed, it will not be recreated the next time Outlook is started.

Offline Use can be enabled or disabled in Outlook by modifying the Offline Folder Files settings for the specific e-mail account.

OST file name

Enter the file name to be used for Offline folders. This file will be stored in the location specified by the OST Folder entry.

The default for this field, is $UserID.OST, which uses a dynamic variable to build the file name. To insert a dynamic variable, press the F2 key to select it from the list. The dynamic variable will be inserted into the field at the cursor’s current position.

OST folder

Enter the physical path on the client machines where the Offline Folder (OST) files should be stored. Manually type the path or UNC into this field. Alternatively, click Browse to navigate to the folder. If the specified folder does not exist, Desktop Authority will create it. To insert a dynamic variable, press the F2 key to select it from the list. The dynamic variable will be inserted into the field at the cursor’s current position.

OAB configuration

Along with enabling Offline Folders, the Personal Address Book can also be made available offline (OAB). Select a configuration option from the list to enable the use of the Offline Address Book service for the Mail Profile. Select from Leave alone, Create if one does not exist, Create if one does not exist or modify existing, Only modify existing or Remove any existing from the list.

The Offline Address Book does not include a file name. The OAB is comprised of a number of files which are automatically created and named by Outlook when first used.

OAB folder

Enter the physical path on the client machines where the Offline Address Book (OAB) should be stored. Manually type the path or UNC into this field. Alternatively, click Browse to navigate to the folder. If the specified folder does not exist, Desktop Authority will create it. To insert a dynamic variable, press the F2 key to select it from the list. The dynamic variable will be inserted into the field at the cursor’s current position.

Cached Mode 

The Microsoft Cached Mode tab is used to configure Outlook's Cached Exchange Mode and Outlook Anywhere settings. Outlook's Cached Exchange Mode allows Outlook to cache its mailbox data to the local drive. This allows access to Outlook data when the Exchange server is unavailable. When the Exchange server is available, Outlook will periodically connect and retrieve its data.

Microsoft Outlook can communicate with Exchange servers over the Internet via a browser based interface. Outlook Anywhere is used to allow remote users to access the Exchange server for email access through the company firewall without the necessity of using a VPN.

Exchange over the internet (Outlook Anywhere)
Connect to Exchange mailbox using HTTP

Select this check box, , to configure Outlook to connect to the Exchange server using RPC over HTTP protocol. Clear the check box, , to remove the use of RPC over HTTP communication protocol. Gray the check box, , to preserve the user’s current Outlook setting.

Connection Settings
Use this URL to connect to my proxy server for Exchange

Enter the Exchange server's fully qualified domain name.

Connect using SSL only

Select this check box, , to enforce that a Secure Sockets Layer protocol is used when data is transmitted over HTTP. Clear the check box, , to remove the SSL protocol restriction.

Mutually authenticate the session when connecting with SSL

Select this check box, , to enable mutual authentication. Clear the check box, , to disable the mutual authentication requirement.

Principal name for proxy server

Enter the proxy server's principal name. This is the server name used to mutually authenticate the session.

On fast networks, connect using HTTP first, then connect using TCP/IP

Select this check box, , on fast internet connections, such as DSL or Broadband, to connect to the Exchange server via HTTP first. If the connection is unsuccessful, TCP/IP will be used to connect to the Exchange server.

On slow networks, connect using HTTP first, then connect using TCP/IP

Select this check box, , on slow internment connections, such as dial-up, to connect to the Exchange server via HTTP first. If the connection is unsuccessful, TCP/IP will be used to connect to the Exchange server.

Proxy authentication settings
Use this authentication when connecting to my proxy server for Exchange

Select Basic Authentication or NTLM Authentication from the list. Basic Authentication will require the user to enter a password each time a connection is made to the Exchange server.

Cached Mode
Use Cached Exchange Mode

Select this check box, , to configure Outlook to use its Cached Exchange Mode. Clear the check box, , to remove the use of Cached Exchange Mode. Gray the check box, , to preserve the user’s current Outlook setting.

Signature

The Microsoft Outlook Signature tab is used to format a block of text and/or graphics to appear at the end of outgoing messages. Normally, signatures are used to identify the sender of the message, along with their contact information.

Signature
Name

Enter a name for the signature. This will be the name of the signature used in Outlook.

Select signature settings

Mail Profile creation and signature configuration cannot be configured during the same logon event. The Mail Profile must be instantiated before the signature can be configured within the profile. The signature configuration will require an extra logon event.

Select signature for new messages

Select this check box, , to configure Outlook 2002 and above to use this signature at the bottom of every new message. Clear the check box, , to remove the use of this signature at the bottom of every new message. Gray the check box, , to preserve the user’s current Outlook 2002 and above setting regarding the use of signatures at the end of every new message.

Select signature for replies and forwards

Select this check box, , to configure Outlook 2002 and above to use this signature at the bottom of every message that is a reply or forward of a previous message. Clear the check box, , to remove the use of this signature at the bottom of every message that is a reply or forward of a previous message. Gray the check box, , to preserve the user’s current Outlook 2002 and above setting regarding the use of signatures at the end of every message that is a reply or forward of a previous message.

Signature Code

Enter code into the WYSIWYG editor to be included in Outlook messages as the signature. Click Confirm to save the updated signature. Click Cancel to ignore the signature changes.

Insert dynamic variable

Click the Insert Dynamic Variable link to insert a variable that is based on the user/computer logging in to the network.

Insert Image

Click the Insert Image button to add an image to the signature file. The image can be added from a URL or uploaded.

Add Hyperlink

Click Add Hyperlink to include a clickable link in the signature file. This can be a URL or a mailto: link. First select the Link Type (URL or E-mail).

Adding a URL link

Select the Link Type URL to insert a link to a web site, file, or other resource. Select the Protocol that represents the type of data that will be linked to. In the URL prompt, specify the link, without entering the protocol, as shown below.

Adding an Email link

Select the Link Type Email to insert a link that will send an email when clicked. Enter the target Email address, message Subject and message text. When the Email link is clicked, the email will automatically fill in this information in the email window.

Default signature

Click the Default signature button to reset the signature to its default value:

$FullName
$adTitle,
$adEmail

 

$adCompany
$adAddress
$adCity, $adState $adZip
$adPhone Direct
$adFax Fax

 

www.typecomanynamehere.com

 

 

NOTICE: The information contained in this email and any document attached hereto is intended only for the named recipient(s). If you are not the intended recipient, nor the employee or agent responsible for delivering this message in confidence to the intended recipient(s), you are hereby notified that you have received this transmittal in error, and any review, dissemination, distribution or copying of this transmittal or its attachments is strictly prohibited. If you have received this transmittal and/or attachments in error, please notify me immediately by reply e-mail and then delete this message, including any attachments.

Junk E-mail

Select the Junk E-mail tab to configure how Outlook will handle incoming mail.

Options
Leave these settings unconfigured

Select this box to configure junk e-mail protection. Configuring this option will review incoming emails to determine if an email is a junk e-mail. Of course there is no way to exactly determine whether an e-mail is truly junk mail, but Outlook lets you configure an E-mail Filter defining the level of permissiveness from least to most aggressive. Messages determined to be junk e-mail are moved to the Junk E-mail folder.

Choose the level of junk e-mail protection you want

Select Leave Alone to use the setting that is currently set in Microsoft Outlook on the computer.

Select No Automatic Filtering to use no Junk e-mail filters. Only mail from users specified in the Blocked Senders list is moved to the Junk E-mail folder.

Selecting Low will move the most obvious junk e-mail to the Junk E-mail folder.

Selecting High will detect most junk e-mail, however some regular e-mail may caught as well. The Junk E-mail folder must be checked often to avoid missing emails that are detected incorrectly as junk.

Select Safe Lists Only to accept mail only from people or domains on your Safe Senders List or Safe Recipients List. All other e-mails will be moved automatically to the Junk email folder.

Additional Options
Permanently delete suspected junk e-mail instead of moving it to the junk e-mail folder

Select this option to immediately delete all e-mail determined to be junk e-mail instead of moving to the pre-defined Junk e-mail folder.

Disable links and other functionality in phishing messages (available on Outlook 2007 and above)

If Outlook determines that a message appears to be phishing, the message is delivered to the Inbox, but attachments and links in the message are blocked and the Reply and Reply All functions are disabled.

Warn me about suspicious domain names in e-mail addresses (recommended) (available on Outlook 2007 and above)

This option warns you when the sender’s e-mail domain uses certain characters in an attempt to masquerade as a well-known, legitimate business. Leaving this functionality enabled protects you against phishing attacks using spoofed e-mail addresses.

When sending e-mail, postmark the message to help e-mail clients distinguish regular e-mail from junk e-mail
(available on Outlook 2007 and above)

Before messages leave your Outbox, Outlook will stamp each message with an e-mail postmark. The postmark incorporates unique characteristics of the message, including the list of recipients and the time when the message was sent. As a result, the postmark is valid only for that e-mail message. It takes some extra computer processing time to construct the postmark.

When the recipient e-mail application receives a postmarked message (must support Outlook E-mail Postmarking), it will recognize the postmark. The postmark indicates to the recipient e-mail application that the message is not likely to be spam and is taken into account when the message is evaluated by the e-mail application's spam filter.

Safe Senders

The Safe Senders list contains e-mail addresses and domain names that are considered to be safe to receive e-mail from. All e-mails received from any e-mail or domain name on this list are never considered to be junk e-mail, regardless of the content of the message. If an e-mail address or domain name is accidentally considered junk e-mail, the sender may be added to the Safe Senders list so it is not mistakenly identified as junk e-mail the next time.

Remove any safe senders from the client that are not defined here

Select this box to clear out the Safe Senders list on the client. This option will remove any sender on the client's Safe Sender list that is not defined on the Safe Sender list within Desktop Authority.

Safe Sender List

Click Add Sender to add a new sender email address or domain to the list.

The Sender list has an action associated with each email address or domain name added to the list. The action will allow a sender to be added to the client safe sender list or removed from the client safe sender list. Select the appropriate action from the drop list and enter the sender email address or domain name. Click Confirm to save the entry or Cancel to quit updating the sender list.

Click the Remove button to remove selected entries in the list. Entries are selected by clicking the check box in the lefthand column.

To modify or delete a single entry in the list, click the Edit or Remove links to the right of the entry in the list.

Click the Import button to automatically add senders from a comma delimited text file.

Automatically trust e-mail from contacts in my Contacts list

Select this check box, , to tell Outlook to treat emails from anyone on the client contact list as an email from a Safe Sender. Clear the check box, , to tell Outlook to use the normal Safe Sender list rules to determine if an incoming e-mail is from a safe sender or not. Gray the check box, , to preserve the user’s current Outlook setting.

Automatically add e-mail recipients to the safe senders list

Select this check box, , to tell Outlook to add contacts to the safe senders list when an email is sent to them. Clear the check box, , to tell Outlook to not add contacts to the safe senders list when an email is sent to them. Gray the check box, , to preserve the user’s current Outlook setting.

Safe Recipients

Mailing lists or distribution lists often have a recipient name that is the name of the sender of the list. These list names can be added to the Safe Recipient list so that any message coming from these lists will not be treated as junk, regardless of the content of the message.

Remove any recipients from client are not defined here

Select this box to clear out the Safe Recipients list on the client. This option will remove any recipient on the client's Safe Recipient list that is not defined on the Safe Recipient list within Desktop Authority.

Safe Recipient List

Click Add Recipient to add a new email address or domain to the list.

The Recipient list has an action associated with each email address or domain name added to the list. The action will allow a recipient to be added to the client safe recipient list or removed from the client safe recipient list. Select the appropriate action from the drop list and enter the sender email address or domain name. Click Confirm to save the entry or Cancel to quit updating the sender list.

Click the Remove button to remove selected entries in the list. Entries are selected by clicking the check box in the lefthand column.

To modify or delete a single entry in the list, click the Edit or Remove links to the right of the entry in the list.

Click the Import button to automatically add senders from a comma delimited text file.

Blocked Senders

Messages from a specific sender can be blocked by adding their e-mail address or domain name to the Blocked Sender List.

Remove any blocked senders from the client that are not defined here

Select this box to clear out the Blocked Senders list on the client. This option will remove any sender on the client's Blocked Senders list that is not defined on the Blocked Senders list within Desktop Authority.

Blocked Senders List

Click Add Sender to add a new email address or domain to the list.

The Blocked Sender list has an action associated with each email address or domain name added to the list. The action will allow a sender to be added to the client blocked senders list or removed from the client blocked sender list. Select the appropriate action from the drop list and enter the sender email address or domain name. Click Confirm to save the entry or Cancel to quit updating the sender list.

Click the Remove button to remove selected entries in the list. Entries are selected by clicking the check box in the lefthand column.

To modify or delete a single entry in the list, click the Edit or Remove links to the right of the entry in the list.

Click the Import button to automatically add senders from a comma delimited text file.

Blocked Top-Level Domain List (available on Outlook 2007 and above)

The Blocked Top-Level Domain List provides the ability to block emails from certain countries by selecting the country code domain extension. As an example, selecting CA (.ca) would block all emails coming from a domain with a .ca domain extension.

Outlook will block emails from any domain that has the selected domain extensions in the list ().

Outlook will allow emails from any domain that has the selected domain extensions in the list ().

Domain extensions marked with the gray check box (), will use the clients current Outlook setting for the domain extension.

Select the Select All box to block, allow or disregard the entire list of domain extensions.

Blocked Encoding List (available on Outlook 2007 and above)

The Blocked Encoding List allows you to block email addresses that are formatted using a specific language endcoding.

Outlook will block emails from any domain that has the selected encodings in the list ().

Outlook will allow emails from any domain that has the selected encodings in the list ().

Encodings marked with the gray check box (), will use the clients current Outlook setting for the encoding.

Select the Select All box to block, allow or disregard the entire list of encodings.

Other

Reading pane options
Mark items as read when viewed in the reading pane

Select this check box, , to configure Outlook to automatically mark emails as read when they are viewed in the reading pane. Clear the check box, , to configure Outlook to not mark emails as read when viewed in the reading pane. Gray the check box, , to preserve the user’s current Outlook setting.

Wait xx seconds before marking item as read

If Outlook is configured to automatically mark emails as read when they are viewed in the reading pane, specify the number of seconds the client has to preview the message for before the email will be marked as read.

Mark item as read when the selection changes

Select this check box, , to configure Outlook to automatically mark emails as read when the selected message changes. Clear the check box, , to configure Outlook to not mark emails as read when the selected message changes. Gray the check box, , to preserve the user’s current Outlook setting.

Single key reading using space bar

Select this check box, , to configure Outlook to use the spacebar to automatically scroll through each message in the reading pane. Clear the check box, , to configure Outlook to not allow the use of the spacebar to scroll through messages in the reading pane. Gray the check box, , to preserve the user’s current Outlook setting.

Person Names
Display online status next to a person name

Select this check box, , to configure Outlook to show the online status next to a persons name. Clear the check box, , to configure Outlook to turn off the display of a person's online status. Gray the check box, , to preserve the user’s current Outlook setting.

Display online status in the To and Cc field only when mouse point rests on a person name

Select this check box, , to configure Outlook to show the online status when the mouse pointer is over a persons name. Clear the check box, , to configure Outlook to turn off the display of a person's online status when the mouse pointer is over their name. Gray the check box, , to preserve the user’s current Outlook setting.

Validation Logic

Select the Validation Logic tab to set the validation rules for this element.

Notes

Select the Notes tab to create any additional notes needed to document the profile element.

Description

When adding or modifying a profile object element, the description appears above the settings tab. Enter a description to annotate the element. The default value for new profile elements can be changed by going to the system Preferences.

MSI Packages

MSI Packages*

The MSI Packages object is used to configure the deployment of applications throughout the enterprise. The MSI Packages object supports the deployment of Windows Installer MSI, MST and MSP packages. Using a Windows Installer package ensures that applications are installed, updated and uninstalled in a consistent manner throughout the enterprise.

The MSI Packages settings tab provides the interface to select a previously published package and one or more transfer files, and add desired Windows Installer command line options. In addition, you can choose to distribution server that will serve the package to the desktops that validate for this configuration element.

Packages may be installed/uninstalled asynchronously or synchronously and they may be installed without user notification (silent), if desired.

Note: All MSI Packages are installed using the per-machine installation context. This makes the installed application available to all users of the computer and will be placed in the All Users Windows profile.

Settings

MSI packages
Select Package

Click the Select Package button to select a previously published MSI package to install/uninstall on client computers.

Action

Select Install or Uninstall from the Action list to define the action for the MSI Packages element.

Asynchronous

Select this box to run the MSI installation asynchronously. In asynchronous mode, the installation will run at the same time as others. If this check box is cleared, applications will install one after another. Each installation must complete before the next one will begin.

Silent

Select this box to execute the desired action on the selected package without displaying any user interface to the end user. Clear the box to display the full user interface from the MSI to the end user.

Additional package options

Published transform files

Transform files provide configuration settings to be used during the installation of a package. One use of a Transform file is to automatically provide responses to prompts during the installation, for example, to provide an installation path or serial number, so the end user does not have to.

To enable the use of Transform files, there must be at least one published MST. MST files are published within the Software Management global object. Both the Add and Delete buttons will be disabled if there are no published MST files in the software repository.

Click Add Files to use one or more transform files to the Transform Files list. Click Delete to remove selected transform files from the Transform Files list.

Additional command line options

MSIEXEC, the Windows Installer executable program installs packages and products, is called to deploy Windows Installer files. Based on the configurations for the MSI Packages object, specific command line options are passed to MSIEXEC. To use additional command line options, enter the switches in this box. For example, entering /norestart will not allow the computer to restart following the install/uninstall, even if the MSI calls for it. All switches entered into this box will be passed to MSIEXEC in addition to any command options that are part of the MSI Packages configurations.

Using additional command line options will prevent reporting on the Installer file.

Distribution servers

Select Automatic selection to copy the Windows Installer packages to the client from the auto-selected server. Select Use specific server(s) to define a specific server to copy the Windows Installer package file from. Separate multiple server names using a semicolon (;).

For configuration information on the Update Service, see What is the Update Service?

If requested packages are not available on the client machine, suspend the startup/shutdown process until they are downloaded

Select this box to copy the necessary file if it does not exist on the client. This request is sent to a server that is a designated download server. Once requested, the Installer file will be copied (if necessary) and duplicated on the distribution server.  

Any client that requests the same Installer file from a distribution server following the duplication of the Installer file will receive the file for installation.

Clear this box to continue processing if the Installer file does not exist at the specified location. The client will check for the file during future logons until it can be installed successfully.

User options

User options
Hide all progress indicators

Select this box to hide the package deployment progress indicators. These include the machine assessment dialog as well as package download and install/uninstall dialogs.

Defer packages option
Allow user to defer packages

Select this box to allow the end user to defer the installation of a package to another session. The ability to Defer a Package only applies to synchronous installations only.

Number of times the user can defer package installation before the package is installed automatically

Enter the number of times a user can defer the package installation. Once the package has been deferred the selected number of times, the installation will no longer be allowed to be deferred and the package will automatically be installed.

Amount of time in seconds for the user to respond before the package is installed

Enter the number of seconds the user has to respond to the defer package installation dialog. If there is no response to the dialog and the number of seconds expires, the package will automatically be installed.

Validation Logic

Select the Validation Logic tab to set the validation rules for this element.

Notes

Select the Notes tab to create any additional notes needed to document the profile element.

Description

When adding or modifying a profile object element, the description appears above the settings tab. Enter a description to annotate the element. The default value for new profile elements can be changed by going to the system Preferences.

Note: This feature is not a standard part of the Desktop Authority Essentials or Standard editions. This is only available to customers who use Desktop Authority Professional.

OneDrive

The OneDrive object provides the ability to centrally configure Microsoft OneDrive for all users. Centrally configuring OneDrive ensures that it is set up and ready to synchronize the user's files.

Once the desired OneDrive settings are configured in the Manager Console, end users will then need to enter their associated OneDrive email address and password into the OneDrive client (build 18.0.0.0 or greater required). However, no password will be required if single sign-on is enabled for the associated OneDrive email account(s). Additionally, OneDrive settings must execute at least once on each client computer after the associated OneDrive account has been configured, in order for the configured settings to be fully propagated.

NOTE:All email accounts being used with OneDrive must already be associated with an instance of OneDrive within the Microsoft Cloud.

IMPORTANT: OneDrive works on any supported operating system having the latest release of the OneDrive client already installed. However, Windows 10 is recommended for the best user experience due to its built-in OneDrive integration.

Settings

OneDrive Email Account

Enter the user's email address. Optionally, press the F2 key to use a Desktop Authority dynamic variable to configure for multiple users.

Example:

$adEmail

Location on your PC

Enter the location of the OneDrive folder on the users computer. Optionally, press the F2 key to use a Desktop Authority dynamic variable. The Default OneDrive folder is C:\Users\[username]\OneDrive.

Auto sync Desktop

Select this check box, , to automatically sync the user's Desktop with OneDrive. Clear the check box, , to not sync the user's Desktop with OneDrive. Gray the check box, , to preserve the user’s current OneDrive setting.

Auto sync Pictures

Select this check box, , to automatically sync the user's Pictures folder with OneDrive. Clear the check box, , to not sync the user's Pictures folder with OneDrive. Gray the check box, , to preserve the user’s current OneDrive setting.

Auto sync Documents

Select this check box, , to automatically sync the user's Documents folder with OneDrive. Clear the check box, , to not sync the user's Documents folder with OneDrive. Gray the check box, , to preserve the user’s current OneDrive setting.

Validation Logic

Select the Validation Logic tab to set the validation rules for this element.

Notes

Select the Notes tab to create any additional notes needed to document the profile element.

Description

When adding or modifying a profile object element, the description appears above the settings tab. Enter a description to annotate the element. The default value for new profile elements can be changed by going to the system Preferences.

 

Path

The Path object configures client search paths to include local paths, network paths or UNCs. Entries made here will be appended to (placed at the end of) the client’s existing path as set in the autoexec.bat in the User’s Environment on Windows 2008/7/8.1/10/2008 R2/2012/2016/2019.

Settings

Search path addition
Path

Specify a new search path to be appended to the client’s existing search path. The path may be in the form of a path, mapped drive or UNC. Click Browse to select an existing path. Optionally, press the F2 key to use a dynamic variable.

Examples:

C:\Batch
S:\Utilities
\\Server1\Tools

Validation Logic

Select the Validation Logic tab to set the validation rules for this element.

Notes

Select the Notes tab to create any additional notes needed to document the profile element.

Description

When adding or modifying a profile object element, the description appears above the settings tab. Enter a description to annotate the element. The default value for new profile elements can be changed by going to the system Preferences.

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