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Change Auditor 7.5 - User Guide

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About Us

Introduction

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Introduction

Using the Private Alerts and Reports page on the Administration Tasks tab, administrators can disable alert notifications and scheduled reports that were created under a user’s Private folder and move or delete the associated search. This feature allows administrators to clean up orphaned alerts and reports in all user’s private folders.

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NOTE: Authorization to use the administration tasks on the Administration Tasks tab is defined using the Application User Interface page. To disable private alerts/reports using the Private Alerts and Reports page, you must be assigned to a role that contains the View Private Alerts and Reports, Disable Alert and Disable Report operations. If you are denied access to the tasks on this page, see Change Auditor User Interface Authorization.

This section provides instructions on how to disable private alerts/reports and how to move or delete the associated searches from the Administration Tasks tab.

Private Alerts and Reports page

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Private Alerts and Reports page

The Private Alerts and Reports page is displayed when Private Alerts and Reports is selected from the Configuration task list in the navigation pane of the Administration Tasks tab and displays a list of all private search queries where alerting and/or reporting has been enabled and configured. From this page, administrators with the proper permissions can disable valid alerts and reports from a user’s private folder or move or delete the associated searches.

For each private alert/report found, the following information is displayed:

Name

Displays the name assigned to the search query when it was created.

Folder

Displays the full folder path where the search query was saved.

Owner

Displays the name of the owner who created the private alert/report.

Alert

Indicates whether an alert has been enabled for the search query. Valid entries for this field are:

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Enabled - which means that alerting is enabled for the search query and that at least one transport method is enabled.
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Disabled - which means that the alert is disabled for the search query; however at least one transport method is still enabled.
Report

Indicates whether reporting had been enabled for the search query. Valid entries for this field are:

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Enabled - which means reporting is enabled for the search query and a report will be sent to the specified recipients as defined on the Report tab.
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Disabled - which means previously enabled reporting has now been disabled for the search query.
Alert To

Displays the email address of any recipients specified to receive an alert email notification (SMTP).

Alert Cc

Displays the email address of any ‘carbon copy’ recipients specified to receive an alert email notification.

Alert Bcc

Displays the email address of any ‘blind carbon copy’ recipients specified to receive an alert email notification.

Report To

Displays the email address of any recipients or shared folder specified to receive a report as defined on the Report tab.

Report Cc

Displays the email address of any ‘carbon copy’ recipients specified to receive a report email.

Report Bcc

Displays the email address of any ‘blind carbon copy’ recipients specified to receive a report email.

Disable private alerts and reports

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Disable private alerts and reports

To disable a private alert or report:
1
Open the Administration Tasks tab and click Configuration.
2
Select Private Alerts and Reports from the task list.
3
On the Private Alerts and Reports page use one of the following methods to disable a private alert/report:
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Select the alert/report to be disabled and click the appropriate tool bar button: Disable Alert or Disable Report.
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Select the alert/report to be disabled, right-click and select the appropriate option: Disable Alert or Disable Report.

The disabled status also appears on the Searches page for the selected search query. The user can use the commands on the Searches page to re-enable alerting/reporting for a private search query.

Move and delete private searches

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Move and delete private searches

Administrators can delete or move another user’s private search, move them to their private searches folder, or make them public by moving them to a shared searches folder.

To move a private search:
1
Open the Administration Tasks tab and click Configuration.
2
Select Private Alerts and Reports from the task list.
3
On the Private Alerts and Reports page, select the alert/report to be moved and click Move.
4
Select the destination folder and click OK.
To delete a private search:
1
Open the Administration Tasks tab and click Configuration.
2
Select Private Alerts and Reports from the task list.
3
On the Private Alerts and Reports page, select the alert/report to be deleted and click Delete.
4
Click Yes to confirm the removal.

 

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