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Migrator for Notes to SharePoint 7.4 - User Guide

Migrator for Notes to SharePoint Migrator for Notes to SharePoint Console
Overview Console configuration using the setup wizard Advanced configuration options Database discovery QuickPlace/Quickr discovery Domino.Doc discovery Discover directory entries Import database records Notes databases Applications Classification Rules Classification Rule Properties SharePoint Targets Scheduled tasks Reports Task history Link Analyzer/Updater/Finalizer License
Migrator for Notes to SharePoint Designer Migration jobs Appendix: Reference information

Group Mapping tab

The information on this tab is used only when group mapping is performed on the client. If the mapping is to be performed remotely by the Import Service, the group mapping settings defined on the Migrator for Notes to SharePoint configuration page of the SharePoint Server will be used.

In addition to the User Mappings, there are several options for mapping Notes Group names to Domain group names (typically Active Directory group names) for use in SharePoint. This translation may occur in several scenarios:

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Translating a Group listed in a Notes database Access Control List (ACL) so the equivalent Domain group can be granted access to a SharePoint list or library.
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Translating a Group listed in a Notes database Access Control List (ACL) that is a member of a Notes Role so the equivalent Domain group can be added to the new SharePoint Site Group that corresponds to that Role.
•
Translating a Group listed in a Notes document reader/writer field so the equivalent Domain group can be granted access to a SharePoint list or library.

As with the User Mapping function, Migrator for Notes to SharePoint gives you several choices as to how the mapping occurs. Each of the options shown here work exactly like the corresponding User Mapping options.

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NOTE: If you have non-ascii characters in your user data, you need to specify the encoding in your XML declaration and save the user mapping file with that encoding, for example UTF-8.

Link Tracking tab

The Link Tracking Service allows Notes DocLinks to be migrated as dynamic links instead of direct links. As you click dynamic links, they are automatically redirected to the current location of the target document, regardless if it has been migrated or not.

To enable link tracking, select the Enable the Quest Link Tracking Service check box. You can also perform the Link Tracking Finalizer/Updater operations from the Console rather than from the Migrator for Notes to SharePoint Services configuration page.

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NOTE: Performing the Link Tracking Finalizer/Updater operations from the Console is the preferred way since it is faster and more user friendly.

The following Link Tracking settings are now available:

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Server – The SQL Server instance that contains the Link Tracking database.
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Database – The SQL Server name for the Link Tracking database.
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Execution time-out – The maximum time in seconds the Link Tracking Service is allowed to run. The default value is 30. For no time limit, set it to 0.
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Authentication – The credentials that the client should use when accessing the Link Tracking database. This can be your Window’s account, a different user’s Window’s account, or your SQL Server login.
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Test Connection - Click on this button to verify your settings.
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Use default Redirector URL– Link Tracking for SharePoint migrations will use the default redirector page.
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User Defined Redirection URL – This option allows you to define your own user defined redirection URLs if you want the redirection to be handled in some other way.
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NOTE: Be sure to use the same values for the Link Tracking database as those that were entered for Link Tracking in the Migrator for Notes to SharePoint Services configuration page. These values were initially set by the Migrator for Notes to SharePoint Services installer but may have been overridden in the Services configuration page.

Publish Status tab

Select the Enable publishing migration status to SharePoint check box to record the migration progress to a SharePoint list.

 

Table 11. Publish Status tab
Item
Description

Type

Allows you to select a SharePoint site which will publish the report list:

•
SharePoint servers using Quest Import Service - Use this option for migrations to a remote SharePoint server that is running the Quest Import Service.
•
SharePoint web services (Classic Mode Authentication) - Use this option for migrations to a remote SharePoint 2013, 2016, 2019 server or 2021 Server Subscription Edition using Microsoft Web Services rather than the Quest Import Service.
•
SharePoint web services (Office 365 Authentication) - Use this option to migrate to Office 365 SharePoint sites using Microsoft's Windows Identity Foundation. Microsoft's Windows Identity Foundation must be installed on the client in order to use the Office 365 Authentication environment type.

Site Url

Allows to enter the SharePoint site URL

List name

Allows you to enter the name of a report list to record the full migration progress. The report list includes:

•
Job Name - the job name of the migration. If there is no job name, the default name would be Migration Job_XXX (XXX is the time when it is created)
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Status - the status of the migration; can be either InProgress, Complete, Canceled, Stopped, Suspended
•
Source Type - the type of the source, such as Notes, Domino.Doc.
•
Migration Mode - the mode of migration such as WebServices, ImportService
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Source Documents - the number of source documents
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Processed Documents - the number of processed documents
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Migrated Items (including attachments) - the number of migrated Items including attachments
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Warnings - the number of warnings during migration
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Errors - the number of errors during migration
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Accepted - preserved field for customers. Default value is No.
•
Target List - the target list name with link to the list
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Target Definition - the target definition, such as PDF Documents, Wiki Pages
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Last Error - the detailed information of the last error
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Created - shows the time the item was created and the when the migration started
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Modified - the date and time the item was last updated. The list will be sorted by this field in descending order by default.

List name (Brief info)

Allows you to enter the name of a report list to record a summary of the migration progress.

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Job Name - the job name of the migration. If there is no job name, the default name would be Migration Job_XXX (XXX is the time when it is created)
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Records Read - the number of the documents that are read
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Records Written - the number of the documents that are written
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Warnings - the number of warnings during migration
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Errors - the number of errors during migration
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Start - when the migration started
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Stop - when the migration stopped
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Run By - the name of the user who started the migration
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Database - the name of the database that was migrated (for Lotus Notes only)
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Target - the name of the target with link
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Replica Id - the unique ID of Notes database

Credential

Allows you to enter your SharePoint user name and password.

If you are using single sign-on and want to use Windows authentication in Migrator for Notes to SharePoint to be able to authenticate with Office 365, select the Use Windows authentication radio button.

Update migration status every X minutes

Allows you to enter an interval to update the migration report.

NOTE: If the status changes, the report is immediately updated.

Notification tab

Migrator for Notes to SharePoint can be configured to send a notification email after the migration jobs have been completed. The notification email includes the following information:

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Job: Job name.
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Status: The job status after migration.
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Documents Read: The number of documents read during the migration.
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Documents Written: The number of documents written during the migration.
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Error: The number of errors occurred during the migration.
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Warning: The number of warnings occurred during the migration.

To send the notification email, select the check box Send email after migration has finished first, and then fill in the fields on this tab for the mail settings and recipients.

Once you complete the mail settings, you can send a notification email for test. To do so, click Test, then fill in the Recipient field with one or more email addresses (separated by semicolon) to receive the test email, and click Send Now.

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