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Archive Manager 5.9.6 - Administration Guide

Administration menu Authentication modes Data loaders Download tools Federated Search Instances Groups Index management Logins Security roles Storage location Message tags Proxy credentials Alert Service Policies Exclusion rules Mail servers Mailbox assignment Mailboxes Lync servers Lync user assignment Lync users Reports Message policies Message policy assignments Retention policies Tenants System maintenance Log Viewer Exchange Utility Administering in a hosted Exchange environment Appendix A: Moving database or attachment store Appendix B: Enabling generating publisher evidence

Add, edit or delete a group

The following sections discuss managing groups.

Add a group

In the Add Group form:

1
Enter a Name for the group.
2
Click Add. The new group is added to the system.

Edit a group

1
Locate the group in the list of groups displayed in the Group Administration form. Either:
•
Scroll through the list of groups; or
•
Enter a value in the Name field and then click Search.
2
Click Edit to the left of the group name to display the Edit Group form for the selected group.
3
Revise the group information as described in the following steps and then click Add to group. The specified changes to the group are saved, and the Group Administration form is displayed.
Group name

To change the name of a group, simply enter a new value in the Name field.

Default Policy

Set a default policy for the group users’ mailboxes. This setting is only available to AD and Azure AD groups.

Inbox Policy

Set a policy for the group users’ Inbox folders. This setting is only available to AD and Azure AD groups.

Sent Items Policy

Set a policy for the group users’ Sent Items folders. This setting is only available to AD and Azure AD groups.

Deleted Items Policy

Set a policy for the group users’ Deleted Items folders. This setting is only available to AD and Azure AD groups.

Add a user to a group
1
On the Users tab of the Edit Group form: Locate the user login in the list of users. Either:
•
Enter the name of the desired group in the Find Group field, and click Search; or
•
Use the page browsing controls ("Page x of y") below the groups list to browse for the desired group.
2
Select the checkboxes to the right of the users you want to add to the group.
* 
NOTE: Although multiple users can be added at once, the selected users must all be displayed on the same page. If you browse to another page, any selections on the current page will be lost.
3
Click Add to group. The selected users are added to the list of users in the Users tab of the Edit Group form.
Delete a user from a group
1
In the Add a Group form, in the list of users on the Users tab: Click Delete to the right of the user you want to delete. The Delete User confirmation message is displayed.
2
Click OK to confirm the deletion. The selected user is deleted from the list of users, and the Group Administration form is displayed.
Add a mailbox to a group
1
Locate the desired mailbox in the list of mailboxes displayed on the Mailboxes tab of the Edit Group form. Either:
•
Enter the name of the desired mailbox in the Name field, and click Search; or
•
Use the page browsing controls below the list (Page x of y") to browse for the desired mailbox.
2
Select the checkbox to the right of the mailbox to select mailboxes you want to add to the group.
* 
NOTE: Although multiple mailboxes can be added at once, the mailboxes must all be displayed on the same page of the list of mailboxes. If you browse to another page, any selections on the current page will be lost.
3
Click Add to group. The selected mailboxes are added to the list of mailboxes displayed on the left side of the Mailboxes tab of the Edit Group form.
Delete a mailbox from a group
1
In the Mailboxes tab of the Edit Group form: Click Delete to the right of the mailbox you want to delete. The Delete Mailbox confirmation message is displayed.
2
Click OK to confirm the deletion. The selected mailbox is deleted from the list, and the Group Administration form is displayed.

Delete a group

1
Locate the group in the list of groups displayed in the Group Administration form by doing one of the following:
•
Scroll through the list of groups.
•
Entering a value in the Name field and then clicking Search.
2
Click Delete to the left of the group name. The Delete Group confirmation message is displayed.
3
Click OK to confirm the deletion. The selected group is deleted, and the Group Administration form is displayed.
* 
NOTE: Alternatively, you can delete a group by opening the Edit Group form, clicking Delete, and confirming the deletion.
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