Migrator for Notes to Exchange 4.17 - Administration Guide

Before you use the Admin Account Pool for the first time

A few simple preparations are necessary before you can use the Admin Account Pooling utility.

Before you use the Admin Account Pool for the first time

These steps are mandatory before you can use the Admin Account Pooling utility the first time.

Verify that all system requirements for an MNE administrator migration server, and for the Account Pooling Utility in particular, are satisfied. System requirements are documented in the Release Notes that accompany each release. Note that the requirements for migration to Microsoft 365 specify additional requirements for the Migrator for Notes to Exchange Account Pooling feature.

Admin pool accounts are granted administration rights by assigning a set of administration roles to the accounts. Roles are assigned by creating an admin role group and adding the pool accounts to the admin role group. The name of the admin role group can be customized with the following parameter:

For example (value shown is the default group name):

If the role group specified does not already exist, the Admin Account Pool utility creates it. The role group is assigned the following roles:

Accounts created for the pool are assigned a name prefix. By default, the name prefix is the current Exchange admin user name as defined in the system. You can customize the name prefix of the pool accounts using the following parameter:

For example:

If the pool account name prefix is not specified or is empty, the Admin Account Pool utility uses the default value (name of the Exchange admin user).

Accounts created for the pool are also assigned a numeric suffix. The suffix is incremented as each account is added to the pool. The starting value for the numeric suffix can be customized with the following parameter:

For example (value shown is the default sequence number):

The MNE Account Pool utility helps you manage account pool membership but it does not tell the other MNE applications to make use of its pool of accounts. To use the account pool, you must configure Migrator for Notes to Exchange on either of two screens:

These screens contain the same Admin Account Pool controls so you can enable the pool and/or run the Admin Account Pool utility from either place:

The Admin Account Pool utility clashes with the Microsoft AD sync utility in federated environments. To preempt this conflict:

For each MNE task you want to schedule

The MNE qsched.exe task-scheduling utility is compatible with the Admin Account Pool for migrations to Microsoft 365, but only with an additional step added to the process. For other migration scenarios (to on-premises Exchange or to Microsoft 365 without an Admin Account Pool) the qsched.exe utility regularly checks the MNE SQL database to see whether any tasks are scheduled to run since the last check, and runs any tasks it finds (as explained in the Administration Guide, chapter 13). However, Microsoft 365 access restrictions require an intermediate scheduling mechanism to accommodate the Admin Account Pool.

When migrating to Microsoft 365 with the MNE Admin Account Pool, use the Windows Task Scheduler to run the qsched.exe for each MNE task you want to run:

Managing the Admin Account Pool

Use the Admin Account Pool utility to manage your account pool. The utility lets you view the accounts in the pool, change the common password for all admin accounts in the pool, and/or change the number of accounts in the pool.

The Admin Account Pool utility contains a single screen that contains a table of the Admin pool accounts that are registered in the MNE database. Each time the program is started, it uses remote PowerShell to scan Microsoft 365 and synchronize the MNE list of accounts with the Microsoft 365 list.

NOTE: If you set the New pool size to 0, or otherwise reduce the pool size, any licenses associated with accounts no longer in the pool become available for other accounts.

NOTE: Microsoft 365 licenses are transferable, so they can be reassigned after they are disassociated from these accounts. Note that this dissociation also deletes any Microsoft 365 mailbox that may have been created for the account but admin accounts created for this purpose typically do not need or use Microsoft 365 mailboxes.

While any of these operations are in progress, the status bar at the bottom of the screen displays progress information, and the Close button temporarily changes to a Cancel button.