Migrator for Notes to Exchange 4.17


	NOTE: The Manage Scheduled Operations screen manages the scheduling of task runs as saved in the SQL database. Scheduled tasks are run by the Task Scheduler, explained in chapter 13 of the Migrator for Notes to Exchange Administration Guide. The Task Scheduler checks the SQL database to see whether any tasks are scheduled to run since the last check, and runs any tasks it finds.

The drop-down list at the top of the screen offers these scheduling options:

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Now on this computer: The wizard runs the task when you click Next. The other scheduling controls on the screen appear grayed out (unavailable), since they do not apply. Click Next to display the Task Progress screen.

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One or more times, as indicated below: The task runs one or more times, according to your entries in the scheduling controls. If you select this option you must specify where and when you want the task to run in the scheduling controls.

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Manually: The task will not run or be scheduled. The other scheduling controls on the screen appear grayed out (unavailable), since they do not apply. Click Next to display the Schedule Summary screen.

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Once: The task will run only once and will not repeat. You can specify where to run and the start date and time. Click Next to display the Schedule Summary screen.

These scheduling controls are enabled only if One or more times... is selected in the drop-down list:

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Where to run: Select either On any computer or On a specific computer. If you choose a specific computer, you must also specify the machine name in the text box.

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When to run:

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Start: Specify the calendar date for the first (or only) task run.

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Days of the Week: Specify one or more days of the week that you want the task to run. If you select two or more days, the first task run will occur on the first selected day occurring on or after the specified Start date.

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Between [____] and [____]: Specify the beginning and ending times of a range of start times for the task to run.

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Select one of these options for the end date:

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No end date: The task runs will adhere to this schedule until someone manually ends the series by editing this schedule definition in Notes Migration Manager (in the Manage Scheduled Operations screen).

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End after __ occurrences: The task runs will adhere to this schedule until the cumulative number of runs matches the number specified here.

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End by: The task runs will adhere to this schedule until the calendar date specified here

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[_] Start this task only after completing: [________________________]: Select this check box if you want this new task to run only after some other previously defined Migrator for Notes to Exchange task has run. If you select the check box, use the drop-down list to specify which previously defined Migrator for Notes to Exchange task must precede this one.

When you have set the task schedule in these scheduling controls, click Next to display the Schedule Summary screen.

Schedule Summary

This screen appears only if you have selected One or more times... Once or Manually as your scheduling option on the preceding Specify Task Schedule screen. The screen shows a summary of the task schedule you specified in the Specify Task Schedule screen, or notes that the task will be run only Manually.

Review this information to confirm that it describes the schedule you want to define. If you want to change anything, click Back to return to the Specify Task Schedule screen, to change the schedule specification, or click Cancel to cancel this Wizard and return to the Export Notes Directory screen in Notes Migration Manager. From the preceding screen within this Wizard, you may click Next to return to this Schedule Summary screen.

When you are satisfied that the displayed summary describes the task schedule you want to create, click Finish to dismiss this screen:

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Finish: Clears this Schedule Summary screen, to return to the Export Notes Directory screen in Notes Migration Manager.

The remaining screens documented for this Wizard are skipped if you have selected One or more times... or Manually as your scheduling option on the preceding Specify Task Schedule screen.

Task Progress

No information is entered into this screen. The screen reports the program's progress as it performs the defined task. You can click Cancel to cancel the task before it completes.

You can click User Status to open the User Migration Status window. This window displays detailed per-user migration status in real time during the migration. In the User Migration Status window, click Export to TSV to create a local tsv file containing the data. Click View Error Log to open the Log Viewer.

You can click Prioritization to open the Migration Prioritization window and prioritize a specific user or users in the migration queue. See Migration Prioritization.

When the process is complete, the program displays its Task Completed screen to report the results.

Task Completed

No information is entered into this screen. The screen reports the results of the task run.

Click User Status to open the User Migration Status window. This window displays detailed per-user migration data. In the User Migration Status window, click Export to TSV to create a local tsv file containing the data.


	NOTE: Notes stores RTF message bodies in compressed form, but in this screen, MNE reports the volume of migrated data as uncompressed bytes, and the data is also stored uncompressed in Exchange mailboxes. The migrated data volume that is reported here, and the corresponding mailbox sizes in Exchange, are likely to be somewhat larger than the data volume reported in the Notes source in which RTF message bodies are compressed.

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if the program encountered errors during its run, the Task Completed screen displays an Error Log Report button. Click the button to view the program log and assess the severity of the errors. The Error Log Report button launches the MNE Log Viewer utility to help you interpret and resolve the errors. For more information see “The Log Viewer” chapter in this guide.

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If a migration included Notes messages that were scheduled to be delivered on a future date, MNE generates a deferred email report file (DeferredEmails.tsv) in the shared log folder and the Task Completed screen displays a Deferred Email Report button. Click the button to view the DeferredEmails.tsv log file. For more information see the “Migrating delayed delivery mail” chapter in the Pre-Migration Planning Guide.

When you are finished, click Exit to exit the wizard.

Remember to Distribute Any New .pst Files

If the Data Migration Wizard has migrated any data to Outlook Personal Folder (.pst) files, when the migration is complete you must either:

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Notify users of the locations of their new .pst files (so each user can specify the location within his or her own desktop copy of Outlook) — OR —

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Distribute the newly created .pst files to users’ desktops.

The Data Migration Wizard names any new .pst files using the common filename, if specified, or the specified filename format. if more than one file is generated per User ID, incremental numbers are appended to the filename. For example, Smith.pst, Smith-1.pst, Smith-2.pst, etc.

Post-Migration Report and Assessment

The Data Migration Wizard generates a post-migration TSV report that lists users migrated, together with per-user numbers and data volumes of items migrated, and counts of process errors and/or warnings, and a short verbal assessment of whether these statistics might warrant a closer look at particular mailboxes. The verbal assessments (OK, some warnings, and Errors, please investigate, etc.) are arbitrary, based on the numbers and rates of errors and warnings in a given mailbox, but can help draw attention to particular mailboxes. The wizard saves its post-migration report in a TSV file, in the shared log folder. Each report is named to match exactly the associated log for the same Wizard run, but with a .tsv extension instead of .wlog.