Migrator for Notes to Exchange 4.17

Specify Remove Exchange Forwarding Settings

This screen appears only if you select Exchange as the destination for new emails in the Specify Mail Routing Options screen.


	NOTE: The Data Migration Wizard lets you remove and set mail-forwarding rules and move user data, all in a single run of the wizard. The wizard always performs the “remove forwarding” function first (per user), before setting the new forwarding rule in the corresponding mailbox to prevent mail looping. As an additional precaution, the wizard also verifies the success of each remove function before setting the new forwarding rule in Notes.

Many migrating organizations configure the user Exchange accounts to forward mail to the corresponding mailboxes in Notes for any mail that arrives in Exchange before the users are migrated. As each user group migrates, the original forwarding rule in Exchange must be removed and a new forwarding rule is set in Notes so any mail arriving in Notes is routed to the corresponding mailbox in Exchange. If the Notes-to-Exchange forwarding rule is set before the Exchange-to-Notes rule is removed, new mail arriving in either mailbox will loop endlessly between the two—a phenomenon known as mail “looping.” This screen collects the information that the wizard needs to remove any previously set mail-forwarding rules in Exchange.

Enter the requested information in this screen, and click Next.

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Remove directory synchronization exclusion (This check box is enabled only when CMN Coexistence is specified): Removes an attribute set by CMN that allows the object to sync back to the other system.

Mail forwarding address options:

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Remove mail Forwarding address: Select this check box if you want to remove previously set mail-forwarding rules it may find in Exchange, per the Only if... vs. Always option selected.

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Remove existing forwarding address:

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Only if domain matches “Forwarding mail domain”: Removes previously set mail-forwarding rules found in Exchange only if the domain in the found address matches the specified Forwarding mail domain. This is a precaution to prevent the inadvertent overwriting or removal of existing forwarding that have nothing to do with migration.

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Always: Removes all previously set mail-forwarding found in Exchange, regardless of the Forwarding mail domain.

Specify Exchange to Notes Mail Forwarding

This screen appears only if you have chosen Notes as the destination for new emails (in the Specify Mail Routing Options screen). Enter the information required to facilitate the mail-routing scheme you want to implement in this run of the wizard, and click Next.


	NOTE: Migrator for Notes to Exchange’s Exchange-to-Notes mail forwarding ordinarily sets the MailServer attribute in a Notes Person document in flat format (i.e., ServerName/DomainName). In some environments, however, that practice can inadvertently disable mail routing. In that case, the problem may be resolved by setting the MailServer attribute in canonical format (i.e., CN=<server>/O=<domain>). A boolean program parameter determines how the Data Migration Wizard will format the MailServer attribute when configuring Exchange-to-Notes forwarding. For example: [Notes] UseCanonicalForwardingServerName=1 ... tells the wizard to write the attribute in canonical format (CN=ServerName/ O=DomainName), which is suitable for mail routing via CMN, but not via SMTP. By default (UseCanonicalForwardingServerName=0) the attribute is set in flat format: ServerName/DomainName.

Mail forwarding address options:

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Set mail forwarding address: Select this check box if you want the wizard to compose and use email forwarding addresses for the users in the designated collection. (This option is mandatory if you want to forward mail from Exchange to Notes.)

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Address format: This field indicates whether the forwarding address format is set to SMTP or Notes-style addresses. The value cannot be changed here, and is set via the Mail Co-Existence field on the Specify Mail Routing Options screen.

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Build address from: Select an option from the drop-down list to specify the method by which the Data Migration Wizard will compose forwarding addresses from Exchange to Notes. By default the wizard will use the Notes Address method. The options in the list are:

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Notes Address (default): The SourceAddress column in the data table becomes the left-hand side (LHS) of the forwarding address, to which the wizard will append the Forwarding mail domain specified below.

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Internet Address: The left-hand side (LHS) of the TargetAddress column in the collection data table becomes the LHS of the forwarding address, to which the wizard appends the Forwarding mail domain specified below.

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SourceForwardingAddress: The SourceForwardingAddress column in the collection data table becomes the entire forwarding address. If this column is empty in the data table, the wizard generates suitable values.

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Forwarding mail domain: The domain to which mail will be forwarded, from Exchange to Notes:

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If the Address format field is set to SMTP, enter the SMTP-format domain name (for example, "fwd.sitraka.com”).

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If the Address format field is set to "Notes" (to route email using Notes style addresses), enter the name of the Notes foreign domain name for the Exchange system (for example, "Exchange").

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Sample address: An illustration of the format of a complete forwarding address as defined by your entries. An informational display only, this value can be changed only indirectly by changing either or both of the two preceding entries.

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Overwrite existing mail forwarding address: Select one of three options to indicate whether the forwarding address should overwrite existing mail-forwarding the wizard may find for a user:

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Only if domain matches “Forwarding mail domain”: Overwrites an existing forwarding address with the new forwarding address only if the domain of the old address is the same as the specified Forwarding mail domain. This is a precaution to prevent the inadvertent overwriting or removal of existing forwarding rules that have nothing to do with migration.

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Always: Always overwrites any existing forwarding address with the new forwarding address as defined on this screen.

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Never: Never overwrites any existing forwarding address with the new forwarding address— skips the mail-routing function for any user whose Notes account already contains a mail-forwarding.

Specify Remove Notes Forwarding Settings

This screen appears only if you selected Notes as the destination for new emails (in the earlier Specify Mail Routing Options screen).

Most migrating organizations set mail-forwarding rules in Notes as users migrate to Exchange so any mail arriving in Notes is routed to the corresponding mailboxes in Exchange. In some circumstances, an organization may want to reverse the mail-forwarding flow for a time—to set forwarding rules in Exchange to route mail back to Notes. In that case, any previously set forwarding rules in Notes must be removed to prevent mail looping—a phenomenon where rules in both mailboxes, each pointing to the other mailbox, cause new mail to loop endlessly between the two. This screen collects the required information for removing any previously set mail-forwarding rules in Exchange.


	NOTE: The Data Migration Wizard lets you remove and set mail-forwarding rules, and move user data, all in a single run of the wizard. The wizard always performs the “remove forwarding” function first (per user), before setting the new forwarding rule to prevent mail looping. The wizard also verifies the success of each remove function before setting the new forwarding rule.

Enter the requested information in this screen and click Next.

Do not change Notes forwarding attributes: Select this box to disable the remaining fields on this screen, if you do not want to remove any existing mail-forwarding rules from Notes. If this box is not selected, select or clear the following fields and enter suitable values to specify how you want to change Notes forwarding attributes:

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Set mail domain: Select this check box and enter the domain value (Notes parameter Domain) in the accompanying text box to permit mail delivery in Notes.

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Set calendar domain: Select this check box and enter the calendar domain value (Notes parameter Calendar domain) in the accompanying text box to permit the delivery in Exchange of free/busy lookup replies.

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Set mail system: Select this check box and select the Mail System value (a Notes parameter: Notes or Other or Other Internet Mail or None) from the accompanying drop-down list.


	NOTE: If there is no valid user mail file specified in its SQL database, this Set mail system field must be set to None or the wizard will ignore all these Notes forwarding attributes settings.

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Set format preference: Select this check box and use the drop-down list to select the appropriate value to set for the Notes parameter, Format preference for incoming mail. The wizard sets this value to Prefers MIME upon users’ migration to Exchange; this field lets you restore the prior value (typically Keep in senders’ format) if you prefer. Select Prefers MIME setting if you will use CMN without Active Mail remediation, or select Keep in senders’ format to use CMN with Active Mail.

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Allow foreign directory synchronization: Lets the CMN Directory Connector extract user data from the Domino directory during its dirsync. (This corresponds to the Notes parameter Allow foreign directory synchronization.) To disable foreign directory sync, leave the check box selected but select Disable in the drop-down list. Sometimes migrated objects that have been merged or mailbox-enabled in AD become unrecognizable to a Notes' directory update, so the update mistakenly creates duplicate objects in AD. You should Disable foreign directory sync if:

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You are using the CMN Directory Connector to perform directory updates from Notes to Exchange during coexistence; and

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Your mail-routing method during coexistence is to use Notes forwarding addresses to set forwarding from Notes to Exchange; and

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The Notes person documents are not set to turn users into Exchange objects.

Mail forwarding address options:

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Remove mail forwarding address: Select this check box if you want the wizard to remove previously set mail-forwarding rules it may find in Notes, per the Only if... vs. Always option selected below:

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Only if domain matches “Forwarding mail domain”: Removes the previously set Forwarding address (a Notes parameter) found in Notes only if the domain in the found address matches the Forwarding mail domain specified in the accompanying text box. This would be a precaution to prevent the inadvertent overwriting or removal of existing forwarding addresses that have nothing to do with migration.

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Always: Removes the previously set Forwarding address (a Notes parameter) found in Notes, regardless of Forwarding mail domain.

Select Notes User Visibility

This screen appears only if you selected Set User Visibility in Select Notes Administrative Operations. Specify the preferred scope of user visibility in the Domino directory, enter the name of a Domino group that will hide users, and click Next.

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None or System: Select one or the other to specify the preferred scope of user visibility in the Domino directory.

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Group used to hide a user from the NAB: The name of a Domino group to which visibility will be limited. (Users will be visible only to members of this group, typically created to consist of only one or a very few administrator users.)


	NOTE: Setting visibility to System here will not restore the visibility of a user who has been manually hidden in Notes.

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