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MessageStats 7.8 - Reports User Guide

Viewing, Creating, and Editing MessageStats Reports My Reports and Corporate Reports Exchange Executive Summaries Reports Exchange Organizations Reports Exchange Server Reports Exchange Content Analysis Reports Exchange Mailboxes Reports Exchange Mail Contacts Reports Exchange Distribution Groups Reports Exchange Public Folders Reports Exchange Storage Reports Exchange Internet Reports Exchange Inventory Reports Migration Reports MessageStats Gathering Reports Appendix A: How to Read the Reports Report Filter Definitions

Selecting the Report Format

To access the Format page
•
Click Next on the Sort page of the Web Report Wizard.
 
To format your custom report
1
Select the appropriate Display Format.
2
Click Advanced Summary Calculations to have summary information on your report.
See the section that follows for information about using advanced summary calculations.
3
Select Paginated to paginate the report.
Paginated reports display faster than nonpaginated reports.
4
Select the Date/Time Display.
5
Select the Show quick filter bar check box to display quick filters at the bottom of the custom report.
Using Advanced Summary Calculations

The Advanced Summary Calculations option allows you to select appropriate summaries for your report. You can only select summary calculations that are appropriate to the selected field type.

For example, you cannot select Total for a date field type, nor can you select Average for an alpha-numeric field type.

To set Advanced Summary Calculations
1
Click Advanced Summary Calculations on the Format page.
2
Select the appropriate summary calculation check boxes.
3
Click OK.
To view a detailed report, select the Show detail records check box. Otherwise, the result is a summary report.

Entering a Report Description

The report description should be meaningful so that the report can be easily identified when it is listed under My Reports.

To access the Description page
•
Click Next on the Format page of the Web Report Wizard.
 
To enter a description for your custom report
•
Enter a report description in the box.

Previewing the Report

To access the Preview page of the Web Report Wizard
•
Click Next on the Description page of the Web Report Wizard.

You can preview the way your report looks at any time during the creation of the report. Preview information changes depending on the criteria and formatting you select for your report.

Creating Custom Graphs

You can use the MessageStats Graph Wizard to create custom graphs to supplement the graphs and charts available in the existing MessageStats reports.

The Graph Wizard allows you to create bar charts and stacked bar charts, pie charts, XY graphs, and XY stacked area graphs. You select the data source and choose the fields that are used for the statistical data values, the category labels, and the series labels.

The Graph Wizard contains several pages that support selection of the graph type, data source, and fields to be used to create the custom graph. You can also apply filters and select sorting options. Follow the wizard pages by selecting the Next button, or select the pages you need from the list in the left pane.

The Preview page is useful to show what the graph will look like. To make adjustments, you can return to various wizard pages by selecting the Previous button or selecting the specific page from the left pane. The Preview page then shows the updated graph.

When you are satisfied with the graph, select the Finish button to create the final version. Save the graph using the File | Save command.

Bar Charts

Bar charts are useful for comparing data. They are also used to compare values across categories or to compare the contribution of each value to a total across categories (for example, stacked bars).

Pie Charts

Pie charts are useful for viewing proportions or percentages. They visually represent the contribution of each value to a total sum of data, or the component parts of a whole. A pie chart is used to show how a part of something relates to the whole.

XY or Line Graphs

A line graph is used to show continuing data; how one thing is affected by another. This kind of graph is used to show the effect of an independent variable on a dependent variable. Line graphs are useful for determining trends.

For more information, see the following sections:

Using the MessageStats Graph Wizard
Guidelines for Creating Bar Graphs
Guidelines for Creating Pie Charts
Guidelines for Creating XY Graphs
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