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MessageStats 7.8 - Reports User Guide

Navegación de contenido

Viewing, Creating, and Editing MessageStats Reports

Introducing MessageStats Reports

Types of Reports Report Graphs Report Fields

Using the Reports Console Using the Toolbar Buttons File Menu Commands

Sending Reports by Email Exporting Reports Setting Filter Defaults

Browsing Reports

Using the Treeview Using the Listview Using Linked Reports Viewing Report Information

Configuring Report Parts About MessageStats Reports Creating Custom Reports

Selecting a Data Source Selecting Fields Specifying the Filters to Apply Grouping the Data Specifying the Sort Order Selecting the Report Format Entering a Report Description Previewing the Report

Creating Custom Graphs

Using the MessageStats Graph Wizard Guidelines for Creating Bar Graphs Guidelines for Creating Pie Charts Guidelines for Creating XY Graphs

Editing Reports

Using the Edit Button

Using the Edit Button

Selecting Report Filters Using Quick Filters Using Save Report Settings Changing Grouping Options

Setting Security

Role-based Security File-System Based Security

Security Scenarios

Configuring Report Subscriptions

Creating and Changing Report Subscriptions

Scheduling the Subscription Service Sending the Subscription Selecting Reports for the Subscription Specifying the User Account Naming Subscriptions Changing the SMTP Mail Server or From Display Name

Performance Considerations for MessageStats Reports

Best Practices for reports

My Reports and Corporate Reports

Introduction to Corporate Exchange At A Glance About My Reports

My Exchange at a Glance

About Corporate Reports

Exchange Executive Summaries Reports

Introduction to Executive Summaries Reports

Prerequisites Executive Summary Report Descriptions

Exchange Organizations Reports

Introducing the Organizations Reports Subject Auditing Reporting Departmental Reporting Region Activity Reporting Organizational Traffic Reporting Organizational Storage Reporting

Exchange Server Reports

Introducing Server Reports About Server Activity Reports About Server Mail Traffic Reports About Delivery Times Reports About Message Sizes Reports About the Server Uptime Report

Exchange Content Analysis Reports

Introducing Content Analysis Reports About Mailbox Content Reports About Public Folder Content Reports About Mailbox Attachments Reports About Public Folder Attachments Reports

Exchange Mailboxes Reports

Introducing Mailbox Reports

Viewing Presence Information

About Size and Quotas Reports About Top Senders and Receivers Reports About Top Internet Senders and Receivers Reports About Mailbox Activity Reports About the Mailbox Profile About Mailbox Auditing Reports About Message Size Reports About Mailbox Security Reports

Exchange Mail Contacts Reports

Introducing the Mail Contacts Reports

Exchange Distribution Groups Reports

Introducing Distribution Group Reports

Exchange Public Folders Reports

Introducing the Public Folder Reports

Exchange Storage Reports

Introducing Storage Reports

Exchange Internet Reports

Introducing Internet Reports

About Top Internet Domain Reports About Top Internet Domain Users Reports About Internet Domain Auditing Reports About the Internal Namespace Distribution Report

Exchange Inventory Reports

Introducing Inventory and Chargeback Reports About Chargeback Reports

Chargeback Report Descriptions

About Inventory Reports

Inventory Report Descriptions

Migration Reports

About the Migration Reports

Inventory Reports Capacity & Storage Reports Unused Assets Reports Mailbox Migration Progress Reports

MessageStats Gathering Reports

Introducing MessageStats Gathering Reports

MessageStats Gathering Report Descriptions

Appendix A: How to Read the Reports

What is the Definition of Physical and Logical Messages?

Reports that Show Physical Message Counts Reports that Show Logical Message Counts

How Does MessageStats Determine Internal and External Messages?

Viewed from a Server Perspective Viewed from a Mailbox Perspective Other Factors to be Considered Internal and External Messages - Frequently Asked Questions

Differences Between Messages Submitted, Delivered, and Transferred In and Out

Sample Scenario: MessageStats Counts

Why Does the Date Filter Always Group Using UTC?

Report Filter Definitions

Lotus Notes Report Pack Filters

Configuring Report Parts

Parts are report components that contain either text-based tabular information (tables) or graphs that you can include in certain reports. You can select the parts that you want to include in a report and the order in which they appear.

To configure report parts

1

Select the My Reports node in the treeview, and click Configure Parts.

2

Select the report parts you want in the Part Library pane and click Add.

When you select a report part, the part definition is displayed below the Part Library pane. The parts you add are displayed in the Configured Parts pane. Rearrange the parts in the Configured Parts list by selecting a part and clicking the Up or Down button.

3

Select a part in the Configured Parts pane and click Configure to select the settings for each part.

a

To have each part separated by a blue header line that contains the part name and description, select Show Part Header.

4

Enter the settings for the part and click OK.

5

Click OK to generate your report.

To remove report parts

1

Select the My Reports node from the treeview, and click Configure Parts.

2

Select the report part in the Configured Parts pane and click Remove.

3

Click OK to generate your report.

About MessageStats Reports

MessageStats Reports provide a series of stock reports that provide a view of your Exchange messaging environment. The reports are grouped as follows:

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My Reports contain the custom reports that you have created and saved. For information, see My Reports and Corporate Reports .

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Corporate Reports contain reports that provide a high-level overview of your messaging environment such as Exchange. For information, see My Reports and Corporate Reports .

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Executive Summaries contain high-level reports that can flag information that you may want to investigate. For information, see Exchange Executive Summaries Reports .

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Organizations contain organization-level information such as message subject auditing and department-level information. For information, see Exchange Organizations Reports .

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Servers contain reports that show email usage in your Exchange organization from a server perspective. For information, see Exchange Server Reports .

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Content Analysis contain reports that show detailed item count and volume information for the items in public folder databases and mailbox databases. For information, see Exchange Content Analysis Reports .

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Mailboxes contain reports that show the email usage in your Exchange organization from a mailbox perspective. For information, see Exchange Mailboxes Reports .

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Mail Contacts contain reports about the users who use mail contacts most often in your organization. For information, see Exchange Mail Contacts Reports .

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Distribution Groups contains reports about distribution group usage. For information, see Exchange Distribution Groups Reports .

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Public Folders contains reports that provide information about public folder infrastructure and usage. For information, see Exchange Public Folders Reports .

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Storage contains reports that show the free space and storage space in your Exchange environment. For information, see Exchange Storage Reports .

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Internet contains reports that show information about activities between your Exchange environment and the Internet. For information, see Exchange Internet Reports .

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Inventory contains reports that allow you to review the components of your Exchange environment. For more information, see Exchange Inventory Reports .

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Migration contains reports that can be useful when you are planning to migrate mailboxes to a newer version of Exchange, or from a different messaging platform to Exchange. For more information, see Migration Reports .

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MessageStats contains reports about MessageStats configuration and gathering status. For information, see MessageStats Gathering Reports .

Creating Custom Reports

MessageStats also allows you to create new custom reports to supplement the existing MessageStats Reports. The Web Reports Wizard facilitates the creation of custom reports.

You must have the appropriate security role, Report Author or higher, to create new reports. For more information, see Setting Security .

The Web Report Wizard consists of several pages. You do not have to access the pages in order. To access a specific page, select it on the list of pages on the left side of the Web Report Wizard

To access the Web Report Wizard

•

Select File | New | Custom Report.

Right-click in the treeview and select New Custom Report.

The Web Report Wizard home page is displayed.

From this page, you can select the information that you want to include on your report. When creating a custom report, you can select the following options:

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Selecting a Data Source

First you select the source of the data for the report.

To access the Datasource page

•

Click Next on the Welcome page of the Web Report Wizard.

When you select a data source, the description of the data source appears under the Available Data Sources list.

Determining Which Data Sources You Want

If you are creating a report that is similar to one of the standard reports, you can view the data sources for a standard report and incorporate them into your custom report.

To view the data sources in a standard report

•

Display the report and click the Information button

in the bottom right corner.

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