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MessageStats 7.8 - Reports User Guide

Viewing, Creating, and Editing MessageStats Reports My Reports and Corporate Reports Exchange Executive Summaries Reports Exchange Organizations Reports Exchange Server Reports Exchange Content Analysis Reports Exchange Mailboxes Reports Exchange Mail Contacts Reports Exchange Distribution Groups Reports Exchange Public Folders Reports Exchange Storage Reports Exchange Internet Reports Exchange Inventory Reports Migration Reports MessageStats Gathering Reports Appendix A: How to Read the Reports Report Filter Definitions

About Top Internet Domain Users Reports

The reports in the Top Internet Domain Users branch of the reports tree show the users that most often send messages to and receive messages from Internet domains over a specific period of time. The reports show the user mailboxes and Internet domains, which are grouped by the number of messages sent or by the volume of messages sent.

 
Table 2. Top Internet Domain User reports.
Report
Description
Filters

Top Internet Domain Users by Messages

This report shows the mailboxes that send the most messages to and receive the most messages from Internet domains. You can select the period of time and select users in a specific organization, Exchange server, or organizational unit (OU).

You can click a user name in the table to display the user details in the Mailbox Activity Summary report.
•
Date
•
Display Name
•
Server/DAG
•
Organization
•
Select Top
•
Display Options
•
Organizational Unit
•
Server Roles
•
Region

Top Internet Domain Users by Volume

This report shows the mailboxes that send the largest volume of messages to and receive the largest volume from Internet domains. You can select the period of time and select users in a specific organization, Exchange server, or organizational unit (OU).

You can click a user name in the table to display the user details in the Mailbox Activity Summary report.
•
Date
•
Display Name
•
Server/DAG
•
Organization
•
Select Top
•
Display Options
•
Organizational Unit
•
Server Roles
•
Region

About Internet Domain Auditing Reports

The Internet Domain Auditing branch of the reports tree contains the reports for any domain audits you have defined in the MessageStats Console. Internet domain audits are used to track the sending and receiving of Internet email messages, their intended targets, and subject lines against a defined list of email domains.

Although mail contacts are internal to your Exchange environment, they point to external SMTP addresses. As such, mail contacts are marked as external on the Internet Domain Auditing reports.

Prerequisites

You must configure MessageStats to gather audit information using the Internet Domain Auditing property page.

To add Internet domains to the audit list
1
Select Exchange Organizations from the navigation tree.
2
Select an Exchange organization, then right-click and select Properties.
3
Select the Domain Auditing tab and click Add.
4
Enter the name of the domain you want to add to the list.
Enter the domain names as close as possible to the actual domain name to ensure that the correct information is audited.
For example, if you enter DomainA.com, MessageStats captures ChildDomain.DomainA.com and DomainA.com. If you enter ChildDomain.DomainA.com, MessageStats does not capture DomainA.com.
5
Click OK.
 
Table 3. Domain Auditing reports.
Report
Description
Filters

Domain Inbound Audits

This report presents the messages submitted to the Exchange server by the audited domain.
•
Date
•
Date/Time Display
•
Domain

Domain Outbound Audits

This report presents the messages delivered to the audited domain from your Exchange organization.

•
Date
•
Date/Time Display
•
Domain

About the Internal Namespace Distribution Report

MessageStats collects the namespaces that are most likely used by a company. Namespace information is gathered from the SMTP Address recipient policy. However, these may not represent all of your internal SMTP namespaces.

You can manually identify additional internal namespaces. When all internal namespaces are identified, email traffic to those namespaces is correctly reported as internal email.

To identify additional internal namespaces
1
Select Exchange Organizations from the treeview.
2
Select an Exchange organization.
3
Right-click and select Properties.
4
Select the SMTP Namespaces tab.
5
Click Add.
6
Enter the namespace in the Add New Internal Namespace dialog box and click OK.
7
Click OK.
 
Table 4. Internal Namespace Distribution Report.
Report
Description
Filters

Internal Namespace Distribution

This report details the distribution of messages sent from the Internet to an Exchange organization against the different SMTP domains supported by that Exchange organization.

NOTE: This report contains no information if you do not gather against a server that interacts with the Internet outside of your Exchange organization.
•
Date
•
Internal Namespace
•
Total Received (MB)
•
Total Received
•
Organization

Exchange Inventory Reports

•
Introducing Inventory and Chargeback Reports
•
About Chargeback Reports
•
Chargeback by Mailbox Sizes
•
Chargeback by Senders
•
Chargeback by Internet Senders
•
About Inventory Reports
•
Inventory - Mailboxes - Primary Mailboxes
•
Inventory - Mailboxes - Archive Mailboxes
•
Inventory - Mailboxes - Public Folder Mailboxes
•
Inventory - Mailboxes Exceeding Quotas - Primary Mailboxes Exceeding Quotas
•
Inventory - Mailboxes Exceeding Quotas - Archive Mailboxes Exceeding Quotas
•
Inventory - Summary
•
Inventory - DAGs
•
Inventory - Servers
•
Inventory - SMTP Virtual Servers
•
Inventory - Deleted Mailboxes
•
Inventory - Connectors
•
Inventory - Databases
•
Inventory - Mailbox Growth
•
Inventory - Mailbox Duplicate Names
•
Inventory - Mailboxes with Disabled Accounts
•
Inventory - Inactive Mailboxes
•
Inventory - Orphaned Mailboxes
•
Inventory - Mailbox Owners
•
Inventory - Mail Contacts
•
Inventory - Public Folders
•
Inventory - Empty Public Folders
•
Inventory - Public Folder Owners
•
Inventory - Distribution Groups
•
Inventory - Distribution Group Membership
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