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MessageStats 7.8 - Reports User Guide

Viewing, Creating, and Editing MessageStats Reports My Reports and Corporate Reports Exchange Executive Summaries Reports Exchange Organizations Reports Exchange Server Reports Exchange Content Analysis Reports Exchange Mailboxes Reports Exchange Mail Contacts Reports Exchange Distribution Groups Reports Exchange Public Folders Reports Exchange Storage Reports Exchange Internet Reports Exchange Inventory Reports Migration Reports MessageStats Gathering Reports Appendix A: How to Read the Reports Report Filter Definitions

About Mailbox Security Reports

The Mailbox Security node provides reports about the access control lists (ACLs) on each mailbox and shows any delegates that are assigned to a mailbox.

 
Table 10. Mailbox Security reports.
Report
Description
Filters

Mailbox Security - Mailbox Delegates

This report lists the mailboxes that have one or more assigned delegates. The report lists any user account that has been added to the delegates for a mailbox, regardless of the permissions that are granted to the account.

You can right-click on a heading and use the Insert Field option to add additional information. You can insert user details such as mobile telephone number, or mailbox information such as the object GUID in Active Directory.
•
Show Mailboxes
•
Display Name
•
Department
•
Distribution Group
•
Database Distinguished Name
•
Organizational Unit
•
Server/DAG
•
Server Roles
•
Region
•
Organization

Mailbox Security

This report provides a list of mailboxes and their assigned access control lists (ACLs). The report shows the Send-As and Receive-As permissions from the Active Directory user ACL, and the permissions from the mailbox ACL.

Only Receive-As permissions that are granted through the AD user object are shown. The Receive-As permissions that are granted through the mailbox database, or through the DAG that contains the mailbox, are not shown.

Right-click on a heading and use the Insert Field option to add additional information.

Prerequisites

You must run a Mailbox Security gathering task to collect mailbox security information. The Mailbox Security gathering task is not part of the Exchange Mailbox gathering and is not included in the Default Gathering task.

NOTE: This report does not contain inherited permissions in the ACLs unless Exchange System Manager (ESM) is installed.
•
Show Mailboxes
•
Display Name
•
Department
•
Office
•
Company
•
ACE Account Name
•
ACE Inherited
•
Distribution Group
•
Database Distinguished Name
•
Server/DAG
•
Server Roles
•
Region
•
Organization

 

Exchange Mail Contacts Reports

•
Introducing the Mail Contacts Reports
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Top Mail Contacts By Messages
•
Top Mail Contacts By Volume
•
Top Users of Mail Contacts By Messages
•
Top Users of Mail Contacts By Volume

Introducing the Mail Contacts Reports

The Mail Contacts reports provide data on the top mail contacts, and the users who use mail contacts most often in your organization.

Mail contacts are organization-level objects in the Microsoft Exchange server directory that represent users of foreign mail servers. A foreign email address is associated with every mail contact, and mail sent to a mail contact is redirected to a gateway capable of delivering mail to the foreign mail system.

In Exchange, a user who is not hosted by Exchange can be added to Active Directory as a mail contact, a Windows user, or a user whose Windows account is disabled. In any case, the user is mail-enabled, but not mailbox-enabled, because the mailbox is hosted on another messaging system.

Although mail contacts are internal to your Exchange environment, they point to external SMTP addresses. As such, mail contacts are marked as external on the Mailbox Activity, Top Internet Users reports, and Internet Domain Audits reports.

Prerequisites

The Mail Contacts gathering task and the Mail-Enabled Objects gathering task must run successfully to provide content for these reports. These gatherings are included in the Default Gathering task.

Inserting Additional Information into Reports

You can right-click on a heading and use the Insert Field option to add additional information to the reports.You can insert custom attributes (Extension Attributes 01-15) or attributes such as Department, Telephone Number, and Postal Address to the reports.

About the Presence Icons

For the reports that show the top users of mail contacts, you can view the presence status icons for the users if you have Outlook and Office Communicator installed and running on the computer on which you view the reports.

If you right-click a status icon, you can communicate with the mailbox owner. For more information about presence information in reports, see Viewing Presence Information .

 
Table 1. Mail Contact reports.
Report
Description
Filters

Top Mail Contacts By Messages

This report presents the mail contacts that are used most often over a specific period of time, sorted by the total number of messages.

•
Date
•
Select Top
•
Display Options
•
Mail Contact
•
Organizational Unit
•
Organization

Top Mail Contacts By Volume

This report presents the mail contacts which are used most often over a specific period of time in your enterprise, sorted by the total volume of messages.
•
Date
•
Select Top
•
Display Options
•
Mail Contact
•
Organizational Unit
•
Organization

Top Users of Mail Contacts By Messages

This report presents the users that most often use mail contacts, over a specific period of time, grouped by the number of messages sent.

•
Date
•
Select Top
•
Display Options
•
User
•
Mail Contact
•
Organizational Unit
•
Organization

Top Users of Mail Contacts By Volume

This report presents the users that most often use mail contacts based on the period of time that you select, sorted by the total volume of messages.
•
Date
•
Select Top
•
Display Options
•
User
•
Mail Contact
•
Organizational Unit
•
Organization

 

Exchange Distribution Groups Reports

•
Introducing Distribution Group Reports
•
Inactive Distribution Groups
•
List Access By Distribution Group
•
Top Distribution Groups By Messages
•
Top Distribution Groups By Volume
•
Top Users of Distribution Groups By Messages
•
Top Users of Distribution Groups By Volume
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