Copying public folder settings
In Manager view, click the Public folders tab.
To copy a public folders settings, choose one of the following options:
Method I
1.To copy the settings of a public folder, select a folder in the left pane and then click the Copy settings icon on the toolbar.
2.Then select the target public folder to copy those settings onto and click the Paste settings icon on the toolbar. Those settings will be copied onto the target folder.
Method II
1.To copy the settings of a public folder, select a public folder in the left pane, right-click it and then, in the context menu, click Copy settings.
2.Then select the target public folder to copy those settings onto. Right-click it and, in the context menu, select Paste settings. Those settings will be copied onto the target folder.
Scheduling public folder archiving
Verify that the public folder has had the archiving option activated (see Activating public folder archiving ). Folders activated for archiving are displayed in green. You can now schedule archiving by assigning a job (see Creating a job ).
Jobs tab
On this tab you can define jobs for automated archiving. Archiving with jobs is done in the background with predefined settings.
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NOTE: On the Jobs tab, at the bottom of the right pane, you must specify the backup time which is the period during which jobs are not supposed to run in order to activate database backup. It is not possible to archive until it is set. Enter the time in the Backup start time and Backup stop time fields and then click Update. |
You may for instance schedule your database backup overnight.
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NOTE: Do not schedule your jobs during the backup interval, as they are paused until the backup period is over and no mails would be archived during that period. After that the job is resumed |
At first there may not be jobs defined, as seen below. You must create them.
Creating a job
As mentioned previously, automated archiving is done via jobs which must be specified up front.
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NOTE: Before creating new job, click the Refresh icon to update the Jobs tab. |
To define a new job:
1.In Manager view click the Jobs tab.
2.Right-click inside the left pane and select New job from the context menu. You can also click the Create new job icon on the toolbar to define a job. The Job Properties window opens.
3.Enter a name in the Job name text box and select the type of job. Each job type is explained in the following topics.
4.Click the Retention tab. On this tab you must specify the retention category which defines the retention time for the items archived via this job. By the means of these categories you can adjust shortcut behavior and set various retention times for archived items. You can choose from available categories or you can create your own categories on the Retention tab of Manager view.
5.Click the Scheduler tab. On this tab you must specify the time when scheduling begins: in the Scheduling starts at field enter the date (by clicking on the upward or downward arrows, or by overwriting it) and time (directly by overwriting the time).
In the Schedule interval box you may specify a period following which the job restarts itself. Click the upward and downward arrows. The period may be set in minutes or days.
must you select the Allowed time [hours] box, then you may enter your archiving period simply by clicking on the upward or downward arrows.
If you select the Scheduling ends on checkbox you may specify a time when the scheduling ends. The period is set to Never by default, i.e. when the checkbox is not selected. Click the downward arrow to open the calendar where you can select the appropriate month (by clicking on the left and right arrows) and time (by selecting the appropriate day).
6.Click the Compression tab. On this tab you may specify which of the files will be compressed, simply by selecting the appropriate checkboxes: Compress .msg file, and Compress attachments.
Compression options that are defined under Tools/Options/Archive settings relate to manual archiving only, and are not automatically used by jobs. Therefore, compression options must be specified for each job.
