Archive Manager for Exchange 8.10 - Administration Guide

Changing job properties

Job properties cannot be changed while the job is scheduled or running. You must stop it first.

To change job properties:

1.In Manager view, click the Jobs tab.

2.Select the job. Then click the Stop button in the right pane, or right-click the respective job and in its context menu click Stop.

3.Then click the Change button () next to the Stop button (or right-click the respective job and, in its context menu, click Properties).

4.In the Job Properties window specify the new settings on the respective tabs.

5.When it is done, do not forget to click the Schedule button () in the right pane to schedule the job again (or right-click the respective job and, in its context menu, click Schedule).

Starting a job immediately

Steps to start a job running immediately:

1.Go to the Jobs tab in Manager view.

2.Select the job – either stopped or a scheduled one. Right-click it and in the context menu select Start now! The respective job will start running immediately.

Stopping a scheduled job

Steps to stop a scheduled job:

1.Go to the Jobs tab in the Manager view.

2.Select the scheduled job. Right-click it and in the context menu select Stop. The respective job will stop running and its status will be changed to Stopped (displayed red)

Archiving group emails with a job

On the figure below you can see the Group tab of the Manager view. List in the left pane displays groups of users synchronized with Archive Manager. Some group icons are displayed in green, the others not. Green indicates that the group has been activated for archiving.

When you select a group on the Groups tab its properties are subsequently displayed in the right pane.

The right pane is useful as there you can see some of the group’s properties. For example on the previous figure you can see that SEA Pilote is activated for archiving (Activated: Yes), scheduling will be done with 9pm-archiving (Scheduled in job: 9pm-archiving), Outbox and Deleted items folders are excluded from automated archiving (Exclude folders: Outbox, Deleted items), all files bigger than 10.24 MB will be archived (Archive files bigger than: 10.24 MB), message classes that will be archived include IPM.Note, IPM.Post, IPM.Document (Included message classes: IPM.Note, IPM.Post, IPM.Document).

To archive emails of a group with a job:

1.In Manager view click the Groups tab.

2.Right-click a group and, in its context menu, click Properties to open its Properties window.

3.On the General tab check if that group has been activated for archiving (the Allow to archive checkbox must be selected). Then click Apply.

4.On the Scheduler tab select the job in the Selected job dropdown menu. Click Apply and OK to confirm all.