Automating folder archiving
Lets say you have set the automated archiving for a group, yet you want to exclude/include some of the folders for automated archiving. To do so, follow these steps:
1.In Manager view click the Groups tab.
2.In the left pane select the group and double-click it to open its Properties window.
3.In the Properties window, click the General tab to make sure that the Allow to archive checkbox is selected. Then click the Scheduler tab to verify whether a job was assigned.
4.Click the Folders tab, and set the properties in the two sections:
·Include folders only the added folder will be archived. All its subfolders and other folders will be excluded from automated archiving. To include subfolders, use asterisk:
<folder>* - Folder and all its subfolders will be archived
<folder>/* - Only subfolders will be archived.
·Exclude folders added folder nor its subfolders will be archived
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NOTE: Use a slash "/" as a path separator in both sections. |
5.Click OK.
EXAMPLE: If you define for example the Inbox as an exclude folder, neither of its subfolders is processed. Provided that you want to exclude Inbox but archive its subfolders, add the Inbox as: Inbox/*. Click Apply and then OK. The respective folders will be excluded from automated archiving.
Displaying group members
To check group members:
1.In Manager view, click the Groups tab.
2.In the left pane, right-click a group and, in its context menu, click Show members.
3.A list of group members will be displayed.
Settings tab
On the Settings tab in Manager view you may specify additional useful settings. We will describe what the upper and lower limit values are used for, etc.
Threshold settings
The Threshold setting tab lets you define mailboxes and groups for which the Threshold job can run (see Threshold job). The threshold functionality allows the administrator to control the size of the mailboxes in the Microsoft Exchange Server and to prevent them from overflowing.
The information displayed in the right pane is as described below:
Name - name of the group or mailbox that is added.
Limit - the maximal space that every mailbox of the group (or the given mailbox) will occupy in the Microsoft Exchange Server.
Lower - Percentage of the mailbox limit that is used by the Threshold job to stop archiving messages in the the mailbox.
Upper - Percentage of the mailbox limit that is used by the Threshold job to start archiving messages in the the mailbox.
Recursive - (for groups only) indicates whether the threshold settings are applied to group members and sub-groups. Valid values are Yes or No.
Override limit - indicates whether the Active Directory limit (No) or the manual manual limit that is defined (Yes) will be used as the mailbox limit.
Retention category - name of the retention category. A value of -1 indicates that the retention setting will be inherited from the retention job.
Email address - indicates the email address of the group or user mailbox.