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Integration for Notes 20.13 - User Guide - FreeBusy

Section 1. Introduction Section 2. Scope Section 3. Recommended Installer Prerequisites Section 4. Pre-installation Requirements Section 5. Configure the Domino environment Section 6. Configure Integration for Notes FreeBusy in Exchange or Office 365 Section 7. Install FreeBusy On the Domino Coex Server Section 8. Create and Configure the Domino Databases Section 9. Modify the Notes.ini File Section 10. Start FreeBusy on Domino Coex Server Section 11. Install FreeBusy for Windows Section 12. Verification Section 13. Ongoing Administration Appendix A. Adding a Root Trusted Signed Certificate to the FreeBusy Operating System(s) Appendix B. SetFBCred Utility Appendix C: Enable Modern Authentication Appendix D. Notes.ini File Parameters

5.2 Global Domain Document

5.2    Global Domain Document

While still connected to the Hub server, return to the left-hand Navigation Pane, expand Messaging and click on the Domains view. Expand the Global Domain category.

Edit the existing Global Domain Document to match the screenshot below.

The Global Domain Document should already exist. If for some reason it does not, add it with the appropriate values.

  1. Select the Conversions tab and edit each field to match the recommended values below:



Recommended Value

Alternate Internet domain aliases

The value for the Alternate Internet domain aliases will be what you listed in the Administrator Pre-Install Checklist Domino Mail Namespace/SMTP Domain field, with multiple domains separated by carriage returns


Internet address lookup




5.3 Foreign Domain Document

5.3    Foreign Domain Document

Create the Foreign Domain Document by following the steps below:

  1. While still in the Messaging | Domains view, click the Add Domain button

  2. In the opened document, edit the fields to match the recommended values listed below:

  3. On the Basics tab, make the following changes:



Recommended Value

Domain type


“Foreign Domain”

Foreign domain name

Use the value from the Foreign Domain line in the Administrator Pre-Install Checklist

[Foreign Domain value from Administrator Pre-Install Checklist] i.e. MSO365 or BTEX


  1. Click the Calendar Information tab and make the following changes:



Recommended Value

Calendar server name


[Domino Coexistence Server Name value from Administrator Pre-Install Checklist]

Calendar system




  1. Click Save & Close; this new document will need to replicate to all other servers in the Domino domain

5.4 Program Document

5.4    Program Document

Create a new Program Document by following the steps below.

  1. In the left-hand Navigation Pane, switch from the Messaging view to the Server view

  2. Click on the Programs view and click the Add Program button

  3. In the new Program Document that opens, edit the fields on the Basics tab to match the following recommended values:



Program name


Command line


Server to run on

<Domino Coexistence Server name>



Run at times


Repeat interval of


Days of week

Sun, Mon, Tue, Wed, Thu, Fri, Sat


  1. Save and Close the document when complete

The values for the Run at times, Repeat interval of and Days of Week fields can be customized to meet the needs of your environment. Our example shows the Domino default values.

5.5 FreeBusy Person Document

5.5    FreeBusy Person Document

  1. Create a new Person Document using the field values shown in the table below. This Person Document does not need a Notes ID or mailbox, so it is not necessary to create it via the normal Notes registration process. Save and close the document when complete.



First name


Last name


User name

BT FreeBusy/<DominoOrgName (e.g. “Domino20-EXCH”)>

BT FreeBusy

Short name


Mail system



<DominDomain>-EXCH or MSO365
Same as the
Internet Address <xxx> under the Administrator Pre-Install Checklist (Must be a unique and valid SMTP address in the Domino environment.)


  1. Re-open the newly created BT FreeBusy Person Document and click the Edit Person button

  2. Navigate to Administration tab and change the Allow foreign directory synchronization field value to No:

  3. Save and close the document


This Domino account will be used to access the Free/Busy data for all Notes users along with Rooms and Resources. The account does require access to read Free/Busy information. This may require updates for Domino accounts or rooms with restrictions that prevent the default Free/Busy access. Quest recommends removing restrictions to Domino Free/Busy data where possible during migrations.




Section 6. Configure Integration for Notes FreeBusy in Exchange or Office 365

The last step before installing FreeBusy involves configuring Office365 or Exchange to route FreeBusy traffic from Exchange to Domino. For detailed instructions on the necessary changes, scroll to or click on the environment that matches your own:

6.1 Office 365 (O365)

6.2 On-Premises Exchange


PowerShell commands are placed in boxes in Courier font. Commands that are highlighted in yellow require customization based on your environment.

This information should be found in the Administrator Pre-Install Checklist.

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